File Consolidated Annual Report for State Contracting
State Departments are required to award 25 percent of their annual contracting dollars to certified Small Businesses (SB) and 3 percent to certified Disabled Veteran Business Enterprises (DVBE). Public Contract Code 10111 requires your department to report annually, the SB/DVBE participation on all of its state contracts, purchase orders and Cal-Card purchases, to ensure that the participation goals are met. This report is known as the Consolidated Activity Report (CAR) or Form 810.
State agencies, departments, boards, commissions and other entities that must submit a Consolidated Annual Report (DGS PD 810) to the Department of General Services must do so by October 1.
To submit a CAR, use the following instructions.
- ERGSO Entry Page Job Aid (December 2022)
- Consolidated Annual Report – Frequently Asked Questions (August 2022)
- Intake Page Job Aid (June 2022)
- Consolidated Annual Report Training – Form 810 – Intake Pages (July 2022)
- FI$Cal/SCPRS User's Guide to CAR Reporting (June 2023)
- CalOES Mission Task & Statewide Incident IDs Training (August 2021)
- Running the CAR Reports (Form 810 Reports) in FI$Cal Job Aid (June 2023)
- Running and Using a Department's Data Validation Query Job Aid (June 2023)
Step 1. Complete all CAR forms
Complete all CAR forms (DGS PD. 810, 810S, 810A, 810C, 810E), which are listed below.
Step 2. Submit a Cover Memo
Submit a cover memo explaining the following:
- What state organizational entities are included in the report (particularly any boards, commissions, conservancies, campuses, laboratories, etc.). Also identify any entities that report independently but are related to an agency or department.
- Small Business (SB)/Micro-Business (MB) and Disabled Veteran Business Enterprise (DVBE) participation trends over the last three years (including the current fiscal year being reported) and whether the participation trend was improving or declining.
- The effect of anomalies on the total dollars awarded and SB/MB and DVBE participation.
- Review of all prior year improvement plan items enacted and action's effect on participation goals.
Step 3. Include an Improvement Plan
In the event that one or more participation goals are not met, a SB/DVBE Participation Improvement Plan must be included.
Forms
- DGS PD 810A (Under Development(DGS PD 810A)
- SB IIJA Participation Exemption (DGS PD810Ae)
- Consulting Services Report (DGS PD 810C)
- SB/DVBE Option and DVBE Incentive Report (DGS PD 810S)
- Ethnicity, Race, Gender and Sexual Orientation (ERGSO) Report (DGS 810E)
- Voluntary Statistic Data Sheet (DGS PD 802)
- SB/DVBE Participation Improvement Plan (DGS Shared Services)
Training
- CAR Training for FI$Cal/SCPRS Users (June 2023)
Authority
- Public Contract Code – Section 10111
- Government Code – Section 14838.1(f)
- Military & Veteran Code (M&VC) - Section 999.5
CONTACT
Department of General Services
West Sacramento, CA 95605
Phone: (916) 375-4940
Email: OSDSReports@dgs.ca.gov