Delegated Purchasing Authority Audits
State agencies are audited by the Office of Audit Services (OAS) to determine that procurement transactions are being conducted in accordance with the terms and conditions of a department’s purchasing authority delegation agreements with the Department of General Services (DGS).
Overview
As required by Public Contract Code Section 10333, the Office of Audit Services (OAS) conducts an audit at least once in each three-year period of each state agency to which purchasing authority has been delegated by the Procurement Division (PD). The audit objective is to determine compliance with policies governing the conduct of competitive solicitations, use of leveraged procurement agreements, solicitation of certified small businesses and disabled veteran business enterprises, establishment of fair and reasonable pricing for acquisitions of less than $10,000, use of CAL-Cards to pay for goods and services, and prompt payment of suppliers.
Information Guides for Other Departments
Final audit reports conducted by OAS are posted to the OAS website within 5 – 7 business days after issuance.
How is OAS preparing to audit for FI$CAL as a lot of departments were or have been in the process of switching over to the FISCAL processes?
OAS staff will work with the department’s programs that are affected by the FI$Cal implementation.
How often are delegated purchasing audits conducted by OAS?
OAS conducts an audit of departments delegated purchasing once in each three-year period per PCC section 10333.
Helpful Links
Management Memos - A Management Memo is used for the distribution of management or policy information to state entities and often is a preliminary amendment to the State Administrative Manual.
State Contracting Manual Volume 1 and State Contracting Manual Volume 2, 3 and FI$Cal - A resource to those in California state government who are involved in the state’s contracting process. It provides the policies, procedures and guidelines to promote sound business decisions and practices in securing necessary services for the state.
State Administrative Manual - A reference resource for statewide policies, procedures, requirements and information developed and issued by authoring agencies which include the Department of Finance (DOF), Department of Human Resources (CalHR), Department of General Services (DGS), California Department of Technology (CDT), and the Governor's Office.
Admin Order – AO # 06-05.1 is listed in SCM 1 but indicates you must contact OLS for a copy. There are no other AOs listed on the DGS website.
Purchasing Authority Delegations
Office of Legal Services Assigned Staff Attorney by Agency
Office of Legal Services Contract Delegation
Procurement Division Broadcast Bulletins
Office of Fleet and Asset Management Forms
Office of Fleet and Asset Management Resources
CONTACT
Department of General Services
Office of Audit Services
West Sacramento, CA 95605
(916) 376-5055