Human Resources Policy Memorandums
2024
24-006 - Policy Acknowledgement
24-005 - Travel Procedures and Expectations
24-004 - Uber For Business
24-003 - Leave Management Directives and Annual Leave Reduction Plans
24-002 - Updated Guidance for State Employees on Coronavirus (COVID-19)
24-001 - 2024 State Bar Association Dues Reimbursement
2023
23-018 - 2023 Holiday Informal Time Off
23-017 - Governor Gavin Newsom Declares State of Emergency in Los Angeles County Due to I-10 Freeway Fire
23-016 - Exempt and Excluded Employee Compensation
23-015 - Annual Post and Bid to Other Locations - Bargaining Unit 13 - Rank and File (R13)
23-014 - Annual Post and Bid to Outside Work Locations - Bargaining Unit 12 - Rank and File (R12)
23-013 - Open Enrollment Starts Sept. 18 and Ends Oct. 13, 2023
23-012 - Employee Assistance Program (EAP) and Administrative Time Off (ATO) Reminders for Wildfires and Severe Storm Impacts, Declared State of Emergencies
23-011 - General Salary Increases and Other Post Employment Benefits for Excluded and Exempt Employees
23-010 - Updated Guidance for State Employees on Coronavirus (COVID-19)
23-009 - Unused Professional Personal Development Days (PDD)
23-008 - Cal Employee Connect (CEC) - Employee Services: Address Change
23-007 - Multifactor Authentication (MFA) for Cal Employee Connect (CEC) Account
23-006 - Fiscal Year 2022-23 Leave Buy-Back Program and Cash Out of Vacation/Annual Leave
23-005 - SEIU Open Enrollment for Annual Leave and Vacation/Sick Leave
23-004 - Personnel Operations Manual Updates
23-003 - Leave Management Policy and Annual Leave Reduction Plans
23-002 - Personal Holiday
23-001A - Administrative Time Off (ATO) – Power Outages and State of Emergency Due to Severe Weather (AMENDED)
23-001 - Administrative Time Off (ATO) - Power Outages Due to Severe Weather (For archive purposes only)
2022
22-025 - Updated Guidance for State Employees on Coronavirus (COVID-19)
22-024 - 2023 State Bar Association Dues Reimbursement
22-022 - Telework Stipend Payment - Procedure Amendment
22-021 - Cal Employee Connect (CEC) Employee Services - Direct Deposit
22-020 - COVID-19 Supplemental Paid Sick Leave 2022 Extension
22-019 - Annual Post and Bid to Other Location - Bargaining Unit 13 - Rank and File (R13)
22-018 - Annual Post and Bid to Outside Work Locations - Bargaining Unit 12 - Rank and File (R12)
22-017 - 2022 Open Enrollment
22-016 - Updated Guidance for State Employees on Coronavirus (COVID-19), Face Covering/Mask Requirements, and Weekly Testing
22-015 - Administrative Time Off - California Wildfires
22-014 - Warm Shutdown of Ziggurat Building Due to Heat Wave Emergency Response
22-013 - 2022 Mileage Reimbursement Rate for Use of Personal Vehicle
22-012 - Telework Stipend
22-011 - DGS Employee Exit Survey
22-010 - Telework Stipend
22-009A - {RESCINDED} Updated Guidance for State Employees on Coronavirus (COVID-19)
22-009 - Updated Guidance for State Employees on Coronavirus (COVID-19) and the Face Covering/Mask Requirements
22-008 - Updated Guidance for State Employees on Coronavirus (COVID-19) and the Face Covering/Mask Requirements
22-007 - Fiscal Year 2021-22 Leave Buy-Back Program and Cash Out of Vacation/Annual Leave
22-006 - SEIU Open Enrollment for Annual Leave and Vacation/Sick Leave
22-005 - Guidance for the Use of Face Coverings/Masks
22-004 - COVID-19 Supplemental Paid Sick Leave 2022
22-003 - Guidance for the Use of Face Coverings/Masks
22-002 - Guidance for State Employees on Coronavirus (COVID-19)
22-001 - 2022 Mileage Reimbursement Rate for Use of Personal Vehicle
2021
21-026 - 2022 State Bar Association Dues Reimbursement
21-025 - Guidance for State Employees on Coronavirus (COVID-19)
21-024 - Department of General Services Upward Mobility Program
21-023 - Leave Management Policy
21-022 - Guidance for State Employees on Coronavirus (COVID-19)
21-021 - Annual Open Outside Local Work Location Bid Period - Bargaining Unit 13 - Rank and File (R13)
21-020 - Annual Open Outside Local Work Location Bid Period - Bargaining Unit 12 - Rank and File (R12)
21-019 - Increase in Universal Fee [RESCINDED]
21-018 - Update on Requirements of Face Coverings
21-017 - Update on Requirements of Face Coverings
21-016 - Action Required - Employee COVID Vaccine Verification and Testing
21-015 - Update on Requirements of Face Coverings
21-014 - Compensation Adjustments for Employees – Fiscal Year 2021-22
21-011 - Hiring Best Practices
21-010 - Senate Bill 95 COVID-19 Supplemental Paid Sick Leave – New Alias ATO-SPSL-SB95
21-009 - Revision to Bargaining Unit 2 Leave Buy Back and Cashout Hours
21-008 - Fiscal Year 2020-21 Leave Buy-Back Program and Cash Out of Vacation/Annual Leave
21-007 - SEIU Open Enrollment for Annual Leave and Vacation/Sick Leave
21-006 - Senate Bill 95 COVID-19 Supplemental Paid Sick Leave
21-005 - Administrative Time Off - COVID-19 Vaccinations
21-004 - State Disability Insurance Overpayment Notification
21-003 - 2021 Pre-tax Parking Reimbursement Program
21-002 - Travel Advisory for State Employees
21-001 - Bereavement Leave Policy
2020
20-035 - 2021 Bar Association Dues Reimbursement
20-034 - Retirement Leave Plan
20-033 - 2021 State Holidays for Excluded Employees
20-030 - Mailing of 2020 W-2 and 1095-C Forms
20-029 - Time Off for Voting on Election Day
20-028 - Suspension of Leave Reduction Policies
20-027 - Guidance for Managers and Supervisors on Coronavirus (COVID-19)
20-026 - Annual Open Outside Local Work Location Bid Period - Bargaining Unit R13 (Post and Bid Form, valid 10/1 - 10/31)
20-025 - Annual Open Outside Local Work Location Bid Period - Bargaining Unit R12 (Post and Bid Form, valid 10/1 - 10/30)
20-024a - 2020 Open Enrollment for Health, Dental, Vision, FlexElect, Consolidated Benefits, Group Legal and Long-Term Disability Insurance ( Open Enrollment Flyer)
20-023 - Payroll Tax Deferral
20-022 - Governor Approved ATO
20-021 - Furlough Program 2020
20-020 - Personal Leave Program 2020
20-019 - Other Post-Employment Benefits Contributions for All Employees
20-018 - Fiscal Year 2020-21 Compensation Adjustments for Exempt and Excluded Employees
20-017a - Use of Respiratory Protection, Mask and Cloth Coverings and Employee Self-Screening
20-016 - DGS Live Scan Fingerprint Procedure
20-015 - Fiscal Year 2019-20 Leave Buy-Back Program
20-014 - Cal Employee Connect
20-013 - Medical Reimbursement Account and Dependent Care Reimbursement Account Permitting Events
20-012b - Guidance for State Employees on Coronavirus (COVID-19)
20-011 - Face Covering Compensation - One-time Only Reimbursement
20-008 - Emergency Family and Medical Leave Expansion Act
20-007 - Emergency Paid Sick Leave Act
20-006 - Guidance for Work-Related Travel
20-005 - Guidance for International Travel
20-004 - 2020 Group Legal Services Insurance Plan Open Enrollment
20-003 - Non-Industrial Disability Insurance - Family Care Leave Benefit for Excluded Employees
20-002 - Mileage Reimbursement for Use of Personal Vehicle
2019
19-022 - Direct Deposit Eligibility Policy
19-016 - Governor Approved ATO - Kincade and Tick Fires (Sonoma and Los Angeles counties)
19-015 - Governor Approved ATO - Saddleridge, Eagle, Sandalwood, Reche and Wolf Fires (Los Angeles and Riverside counties)
19-011a - Blanket Position Approval Process
19-009 - Governor Approved ATO - Earthquake (Kern County)
19-008 - General Salary Increases and Other Post-Employment Benefits for Excluded and Exempt Employees.
19-007 - New PAL Aliases for Leave in Lieu of Unapproved Dock and Mentoring Activities
19-006 - 2019 Long Term Disability Insurance Open Enrollment
19-003 - Governor Approved ATO (severe winter storms)
2018
18-018 - Catastrophic Leave - Natural Disaster
18-011 - Attorney Fingerprinting Rule
18-006 - Dependent Re-verification Process
18-005 - Holiday Credit in Lieu of Saturday Holiday
18-001a - Personnel Liaison Working Title Change
2017
17-029 - Professional Development Days (PDD)
17-024 - Dental Plan Enrollment Authorization Form
17-020 - Dental Enrollment and Annual Recertification Process
17-019 - Vision Enrollment and Annual Recertification Process
17-018 - Other Post-Employment Benefits (OPEB) Prefunding - All Bargaining Units
17-017 - FlexElect and Consolidated Benefits Form Revisions
17-016 - Employer Health Contribution Change for Bargaining Units 3, 12, and 13
17-014 - 1959 Survivor Benefit Program Rate Increase
17-013 - Pre-employment Medical Screening Procedure
17-012 - Dependent Health Vesting Changes
17-011 - PAL Holiday Entry for Intermittent Employees
17-009 - Hiring Preference for Student Assistants and Internships
17-008 - Leadership Training and Development Requirements
17-006 - Military Service Credit
2016
16-023 - Mid-Year Dependent Health Vesting Changes - Bargaining Units 2 and 7
16-022 - Travel/Relocation Programs for Employees in BU 2, 7, 9, and all Excluded Employees
16-021 - Retirement Contribution Increase for Excluded Employees Affiliated with Bargaining Unit 2
16-016 - Travel/Relocation Programs - Travel Reimbursement Rate Increases for Excluded Employees
16-015 - Transfer Lump Sum Separation Pay
16-008 - Recruitment - Hiring Package Retention
16-006 - DGS Language Policy
16-005 - Annual Health Care Coverage Statements - ACA
16-004 - Wounded Warrior Transitional Leave Act
16-001 - Eligibility Criteria for Dependents in a Parent-Child Relationship
2015
15-031 - Annual Premium Age Update - Life Insurance and LTD
15-027 - PAL Policy; Timely Entry and Approval
15-024 - CEA Minimum Qualifications and Reinstatement and Examination Rights
15-023 - Certification Rule Change
15-020 - Decertification Campaign
15-017 - New Unapproved Dock Alias and Dock Reporting
15-015 - Basic Group Term Life Insurance Administrative Fee Increase
15-014 - Alternate Retirement Program Termination
15-013 - Dependent Health Vesting Changes - Bargaining Unit 18
15-012 - Employee Assistance Program (EAP)
15-011 - Clarification of Eligibility Criteria: FlexElect & Consolidated Benefits Cash Option Programs
15-010 - CalPERS Second Tier Member Retirement Contribution Increase
15-008 - Workers’ Compensation – Employer Responsibilities
15-003 - Travel/Relocation Programs - Definition Change on Incidentals
15-002 - Dependent Eligibility Verification Checklist & Guidance for Documenting
15-001 - Employer Responsibilities Under the Affordable Care Act
2014
14-040 - AB 1522 - Healthy Workplace, Healthy Family Act of 2014
14-039 - LTD/Life Insurance Programs
14-032 - EEO Nondiscrimination Statement for Examination and Job Bulletins
14-031 - BU's 12 & 16 Other Post-Employment Benefits (OPEB) Prefunding – Participation & Payroll Deductions
14-029 - New Sexual Harassment Prevention Training Requirements
14-025 - Dependent Health Vesting Changes – BU 10
14-024 - Mid-Year Consolidate Benefits Contribution Changes – BU 2
14-023 - Travel/Relocation Programs – Lodging/Per Diem Increase for BU 10 and BU 13 Employees
14-022 - Travel/Relocation Programs – Lodging/Per Diem Increase for BU 2 Employees
14-021 - Revised State Employee Race/Ethnicity Questionnaire
14-017 - Workers’ Compensation Program – IDL, IDL/S, and EIDL
14-015 - Paid Time-Off – Precinct Election Board (Poll Worker)
14-011 - Best Hiring Practices
14-010 - Pregnancy Disability Leave (PDL)
14-009 - Worker’s Compensation Program; IDL Transition Instructions
2013
13-027 - Travel/Relocation Programs - Lodging/Per Diem Increase for PECG
13-025 - Travel/Relocation Programs – Lodging/Per Diem Increase for CCPOA, CSLEA, IUOE, UAPD, CAPT & AFSCME
13-024 - Tax Correction Pursuant to IRS Ruling on Same Sex Marriages
13-021 - Dependent Health Vesting for Bargaining Units 1, 4, 11, 14, 15, and 21
13-017 - Changes to the Career Executive Assignment (CEA) Program
13-016 - Travel/Relocation Programs – Lodging/Per Diem Increase for SEIU, CAHP, PECG, and Excluded Employees
13-015 - Bargaining Unit 12 and 16 Other Post-Employment Benefits (OPEB) Prefunding
13-014 - Dock Reporting and Late Dock Salary Warrants
13-011 - State Employee Retirement Contribution Rates Effective July 1, 2013
13-002 - California Public Employees' Pension Reform Act of 2013
13-001 - PAL Entry for Work Week Group FLSA Exempt (E/SE) Employees
2012
12-012 - Expiration of the Middle Class Tax Relief and Job Creation Act of 2012 (TRA 2012)
2011
11-032 - Tax Relief Act (TRA) of 2010
11-028 - Family Medical Leave Act (FMLA) & California Family Rights Act (CFRA)
11-027 - Late Dock Salary Warrants
11-025 - Dependent Social Security Number Collection
11-024A - Corrections to Time Reporting & Projects in Project Accounting and Leave (PAL)
11-015 - Furlough Program and Personal Leave Program 2010/2011 - Bargaining Units 2, 9, 10 and 13
11-014 - HR Mod Statistical Reporting Process
11-013 - Open Online Certification Process
11-011 - New Affidavit for Dependent Children, Parent-Child Relationship (DPA 025) Dental and Vision Programs, Eligibility Criteria, and Annual Certification for Dependents in a Parent-Child Relationship
11-010 - Update - State Income Tax - Age 24-25 Health and Dental Plan Dependents
11-006 - New Post and Bid Procedures for Vacant Positions for Bargaining Unit 15
2010
10-032 - State of Emergency Related to Rainstorms
10-026 - Time Off for Voting on Election Day; Represented and Excluded Employees' Paid Time-Off - Precinct Board Member, Election Day
10-022 - Personal Leave Program 2010 - Bargaining Units 12 and 19
10-015 - Governor Approved Administrative Time Off (ATO)
10-014 - Furlough Program - August 2010
10-004 - Jury Duty Procedures
2009
09-041 - Special Dental Open Enrollment Period for Valid Same-Sex Marriages
09-039 - 2009 California State Tax Withholding Rate Changes
09-032 - Manager's and Supervisor's Responsibility in the State Restrictions of Appointment (SROA) Proces
09-027 - FMLA Changes Regarding Military Service Member Leave
09-025 - CALPERS Special Power of Attorney
09-024 - Military Leave Worksheet Revision
09-023 - COBRA Dental and Vision Premium Assistance (Subsidy)
09-022 - COBRA Premium Subsidy for Healthcare
09-018 - Overtime Provisions and Furlough Program
09-014 - Change in Overtime
09-013 - Furlough Leave Program
09-010 - Vacation/Annual Leave Over Maximum
09-005 - Separating Employees Electing Deferral of Leave Credits into 2009 Tax Year
09-004 - Military Leave Payments
09-003 - Hardship Salary Advances
09-002 - COBRA Benefits Employee Information
09-001 - Transfer Lump-Sum Separation Pay and 457 Catch-Up Contributions
2008
08-038 - Employee Assistance Program (EAP)
08-029 - Executive Order S-09-08 Freeze Exemptions for Personnel Transactions
08-028 - Verification of Social Security Numbers
08-019 - Grievance Procedure for Excluded Employees
08-014 - Family Medical Leave Act (FMLA) - Service Member Family Leave Amendment
08-009 - Timely Submittal and Approval of PAL Timesheets
08-008 - Staff Services Analyst (SSA) Recruitment and Eligibility
08-007A - State Disability Insurance and Paid Family Leave Information and Requirements (Correction to Reference)
08-001 - Typing Certificate
2007
07-036A - Military Service - Unpaid Spousal Leave
07-031 - Supervisor's Employee Working Files
07-024 - PAL Entry for FMLA, IDL, and NDI Work Week Group FLSA Exempt (E/SE) Employees
07-023A - Monthly Billing for Union Paid Release Time
07-022 - State Restriction of Appointments (SROA) Lists
07-017 - Holiday Pay Compensation
07-014 - Voluntary Personal Leave Program (VPLP) CAP
07-008 - New IRS Non-Resident Alien Federal Tax Withholding Procedures
07-007 - FlexElect Administrative Fees ARREARS Deduction
2006
06-028 - Changes to the State Disability Insurance (SDI) Program
06-018 - Mandatory Medical Clearances
06-016 - Notice of Severance Petition Instructions - Bargaining Unit 1
06-014 - Fringe Benefit/Employee Business Expense Reporting
06-012 - Retired Annuitant Hiring Process
06-009 - Guidance for Managers and Supervisors Regarding Employee Job Actions
2005
05-005 - Jury Fees
05-001 - Union Activity Access
2004
04-009 - PAL Entry for WWG FLSA Exempt (E/SE) Employees
2003
03-033 - 2003 Personal Leave Program (PLP) - Excluded and Various Rank and File Employees
03-013 - Required Use of Essential Functions Duty Statement and Health Questionnaire
03-007B - Holiday Pay (Revised)
03-006 - Accounts Receivable
03-002 - Transfer of List Eligibility
2002
02-037 - AB 1684 - Labor Code Revisions Impacting the Deferral and Transfer of Leave Credits
02-035 - Whistleblower Retaliation Regulations
02-028 - Travel Time Compensation - Bargaining Units 1, 4, 11, 15 and Work Week Group 2 Excluded Employees
02-024 - Alternate Work Week Schedules - Earning Holiday Credit - Bargaining Units 1, 4, 10, 11, 14 and 15
02-020 - Jury Duty Procedures
02-015 - Bargaining Unit 15 Post and Bid Procedures
2001
01-029 - Time Off For Blood Donations
01-022 - Suspension of Employer 401K Contribution for Excluded Employees
01-020 - Temporary Authorization (TAU) Appointments Policy and Procedures
01-018 - Time Off for Victims of Domestic Violence
01-015 - Information Technology Skills Pay Differential for Represented Employees and Other Related Information Technology Issues
01-014 - Reporting Time in PAL - State Release Time and Union Release Time
01-010 - Request for Paid Leave of Absence - Attachment
01-005 - Constructive Intervention (Performance Correction) - Attachment
01-004 - Holiday Credit - PAL Entries for Bargaining Units 12 and 13 - Samples
01-003 - Handling Employee Medical Records
2000
00-038 - Labor Code Applicable to State Employees Timely Payment of Wages Upon Separation
00-034 - Red Circled Benefits
00-032 - FMLA and CFRA Policy and Procedures Memo - Attachment (FMLA and CFRA Policy and Procedures and Forms)
00-029 - Court Time Off
00-024 - Position Establishment - Department of Finance Approval
00-022 - New Procedures for Career Executive Assignment, Career Management Assignment and Career Supervisory Assignment Exams
00-021 - Mentor Leave for Bargaining Unit 4 Employees
00-014 - Mentoring Program
00-010 - Union Information Packets, Bargaining Unit 12
1999
99-029C - PAL Documentation for Bargaining Unit 12 and 13 Rotational Shift Employees - Holidays Which Fall on a Saturday
99-025 - Service Orders for Temporary Help
99-022 - California Confidential Address Program (CAL-CAP)
99-013 - Application Acceptance Policy
1998
98-046 - Project Accounting and Leave (PAL) Reporting
98-025 - Supervisor's Role in Determining the Essential Functions of a Job - Attachment ( Fact Sheet), Attachment ( Booklet)
98-022 - Alternate Work Week Schedule
1997
97-007 - Health Insurance Portability and Accountability Act (HIPAA)
1996
96-034 - Employee Benefit Fraud/Audit Program and Benefits Fraud Hotline
96-029 - Out of Class Assignments
96-025 - Unemployment Insurance Claims - Responding to Claims
1995
95-034 - Employees' Home Address
95-013 - Fair Labor Standards Act (FLSA) - Travel Policy for Specified Classes
1994
94-020 - Dock - Approved/Unapproved
Contact
Department of General Services
Office of Human Resources
West Sacramento, CA 95605
Email: HRMemorandums@dgs.ca.gov