The Human Resources Memorandums (HR Memos) are the means for the Office of Human Resources (OHR) to share vital employment, benefits, and collective bargaining information with employees. The HR Memos are derived when State control agencies provide information on new policies and procedures, changes to collective bargaining, and information about yearly scheduled events such as open enrollment. Most information is conveyed via information memos from the State control agencies. The information may also come from the department Director and the management team for information that only applies to the Department of General Services. HR Memos are generally shared with employees via e-mail.

The following HR Memos are still in effect. If a HR Memo is not listed, it has been superceded by a later HR Memo. 


2020  

20-021 - Furlough Program 2020

20-020 - Personal Leave Program 2020

20-019 - Other Post-Employment Benefits Contributions for All Employees

20-018 - Fiscal Year 2020-21 Compensation Adjustments for Exempt and Excluded Employees

20-017 - Use of Respiratory Protection, Mask and Cloth Coverings and Employee Self-Screening

20-016 - DGS Live Scan Fingerprint Procedure

20-015 - Fiscal Year 2019/2020 Leave Buy-Back Program

20-014 - Cal Employee Connect

20-013 - Medical Reimbursement Account and Dependent Care Reimbursement Account Permitting Events

20-012a - Guidance for State Employees on Coronavirus (COVID-19)

20-011 - Face Covering Compensation - One-time Only Reimbursement

20-009 - SEIU Open Enrollment for Annual Leave and Vacation/Sick Leave 

20-008 - Emergency Family and Medical Leave Expansion Act

20-007 - Emergency Paid Sick Leave Act

20-006 - Guidance for Work-Related Travel

20-005 - Guidance for International Travel

20-004 - 2020 Group Legal Services Insurance Plan Open Enrollment

20-003 - Non-Industrial Disability Insurance - Family Care Leave Benefit for Excluded Employees

20-002 - Mileage Reimbursement for Use of Personal Vehicle

20-001 - Bereavement Leave Policy


2019

19-022 - Direct Deposit Eligibility Policy

19-021 - 2020 Bar Association Dues Reimbursement

19-020 - 2020 Pre-tax Parking Reimbursement Program

19-019 - 2020 State Holidays for Excluded Employees

19-018 - 2019 Holiday Informal Time Off

19-017 - Mailing of 2019 W-2 and 1095-C Forms

19-016 - Governor Approved ATO - Kincade and Tick Fires (Sonoma and Los Angeles counties)

19-015 - Governor Approved ATO - Saddleridge, Eagle, Sandalwood, Reche and Wolf Fires (Los Angeles and Riverside counties)

19-014 - Annual Open Outside Local Work Location Bid Period - Bargaining Unit R13 (Post and Bid Form, valid 10/1 - 10/31)

19-013 - Annual Open Outside Local Work Location Bid Period - Bargaining Unit R12 (Post and Bid Form, valid 10/1 - 10/30)

19-012 - 2019 Open Enrollment for Health, Dental, FlexElect and Consolidated Benefits

19-011a - Blanket Position Approval Process

19-009 - Governor Approved ATO - Earthquake (Kern County) 

19-007 - New PAL Aliases for Leave in Lieu of Unapproved Dock and Mentoring Activities

19-006 - 2019 Long Term Disability Insurance Open Enrollment 

19-003 - Governor Approved ATO (severe winter storms)


2018

18-023 - One-time Leave Buyback for State Employees Affected by Wildfires

18-018 - Catastrophic Leave - Natural Disaster

18-017a - Governor Approved ATO - Camp Fire, Hill and Woolsey Fires (Butte, Los Angeles, and Ventura counties)

18-012a - Governor Approved ATO - Cranston, Carr and Ferguson Fires (Riverside, Shasta, Mariposa Counties)

18-011 - Attorney Fingerprinting Rule

18-006 - Dependent Re-verification Process

18-005 - Holiday Credit in Lieu of Saturday Holiday

18-001a - Personnel Liaison Working Title Change


2017

17-029 - Professional Development Days (PDD)  

17-024 - Dental Plan Enrollment Authorization Form

17-020 - Dental Enrollment and Annual Recertification Process

17-019 - Vision Enrollment and Annual Recertification Process

17-018 - Other Post-Employment Benefits (OPEB) Prefunding - All Bargaining Units

17-017 - FlexElect and Consolidated Benefits Form Revisions

17-016 - Employer Health Contribution Change for Bargaining Units 3, 12, and 13 

17-014 - 1959 Survivor Benefit Program Rate Increase

17-013 - Pre-employment Medical Screening Procedure

17-012 - Dependent Health Vesting Changes

17-011 - PAL Holiday Entry for Intermittent Employees

17-009 - Hiring Preference for Student Assistants and Internships

17-008 - Leadership Training and Development Requirements

17-006 - Military Service Credit 


2016

16-023 - Mid-Year Dependent Health Vesting Changes - Bargaining Units 2 and 7

16-022 - Travel/Relocation Programs for Employees in BU 2, 7, 9, and all Excluded Employees

16-021 - Retirement Contribution Increase for Excluded Employees Affiliated with Bargaining Unit 2 

16-016 - Travel/Relocation Programs - Travel Reimbursement Rate Increases for Excluded Employees

16-015 - Transfer Lump Sum Separation Pay 

16-014 - Lactation Accommodation

16-008 - Recruitment - Hiring Package Retention

16-006 - DGS Language Policy

16-005 - Annual Health Care Coverage Statements - ACA

16-004 - Wounded Warrior Transitional Leave Act

16-001 - Eligibility Criteria for Dependents in a Parent-Child Relationship


2015

15-031 - Annual Premium Age Update - Life Insurance and LTD

15-027 - PAL Policy; Timely Entry and Approval

15-024 - CEA Minimum Qualifications and Reinstatement and Examination Rights

15-023 - Certification Rule Change

15-020 - Decertification Campaign 

15-017 - New Unapproved Dock Alias and Dock Reporting 

15-015 - Basic Group Term Life Insurance Administrative Fee Increase

15-014 - Alternate Retirement Program Termination

15-013 - Dependent Health Vesting Changes - Bargaining Unit 18

15-012 - Employee Assistance Program (EAP)

15-011 - Clarification of Eligibility Criteria: FlexElect & Consolidated Benefits Cash Option Programs

15-010 - CalPERS Second Tier Member Retirement Contribution Increase

15-008 - Workers’ Compensation – Employer Responsibilities

15-003 - Travel/Relocation Programs - Definition Change on Incidentals

15-002 - Dependent Eligibility Verification Checklist & Guidance for Documenting

15-001 - Employer Responsibilities Under the Affordable Care Act


2014

14-040 - AB 1522 - Healthy Workplace, Healthy Family Act of 2014

14-039 - LTD/Life Insurance Programs

14-032 - EEO Nondiscrimination Statement for Examination and Job Bulletins

14-031 - BU's 12 & 16 Other Post-Employment Benefits (OPEB) Prefunding – Participation & Payroll Deductions

14-029 - New Sexual Harassment Prevention Training Requirements 

14-025 - Dependent Health Vesting Changes – BU 10

14-024 - Mid-Year Consolidate Benefits Contribution Changes – BU 2

14-023 - Travel/Relocation Programs – Lodging/Per Diem Increase for BU 10 and BU 13 Employees

14-022 - Travel/Relocation Programs – Lodging/Per Diem Increase for BU 2 Employees

14-021 - Revised State Employee Race/Ethnicity Questionnaire 

14-017 - Workers’ Compensation Program – IDL, IDL/S, and EIDL

14-015 - Paid Time-Off – Precinct Election Board (Poll Worker) 

14-011 - Best Hiring Practices

14-010 - Pregnancy Disability Leave (PDL)

14-009 - Worker’s Compensation Program; IDL Transition Instructions 


2013 

13-027 - Travel/Relocation Programs - Lodging/Per Diem Increase for PECG

13-025 - Travel/Relocation Programs – Lodging/Per Diem Increase for CCPOA, CSLEA, IUOE, UAPD, CAPT & AFSCME

13-024 - Tax Correction Pursuant to IRS Ruling on Same Sex Marriages

13-021 - Dependent Health Vesting for Bargaining Units 1, 4, 11, 14, 15, and 21

13-017 - Changes to the Career Executive Assignment (CEA) Program

13-016 - Travel/Relocation Programs – Lodging/Per Diem Increase for SEIU, CAHP, PECG, and Excluded Employees

13-015 - Bargaining Unit 12 and 16 Other Post-Employment Benefits (OPEB) Prefunding

13-014 - Dock Reporting and Late Dock Salary Warrants

13-011 - State Employee Retirement Contribution Rates Effective July 1, 2013 

13-002 - California Public Employees' Pension Reform Act of 2013

13-001 - PAL Entry for Work Week Group FLSA Exempt (E/SE) Employees


2012

12-012 - Expiration of the Middle Class Tax Relief and Job Creation Act of 2012 (TRA 2012)


2011

11-032 - Tax Relief Act (TRA) of 2010 

11-028 - Family Medical Leave Act (FMLA) & California Family Rights Act (CFRA) 

11-027 - Late Dock Salary Warrants  

11-025 - Dependent Social Security Number Collection 

11-024A - Corrections to Time Reporting & Projects in Project Accounting and Leave (PAL)

11-015 - Furlough Program and Personal Leave Program 2010/2011 - Bargaining Units 2, 9, 10 and 13 

11-014 - HR Mod Statistical Reporting Process 

11-013 - Open Online Certification Process  

11-011 - New Affidavit for Dependent Children, Parent-Child Relationship (DPA 025) Dental and Vision Programs, Eligibility Criteria, and Annual Certification for Dependents in a Parent-Child Relationship 

11-010 - Update - State Income Tax - Age 24-25 Health and Dental Plan Dependents 

11-006 - New Post and Bid Procedures for Vacant Positions for Bargaining Unit 15 


2010

10-032 - State of Emergency Related to Rainstorms 

10-026 - Time Off for Voting on Election Day; Represented and Excluded Employees' Paid Time-Off - Precinct Board Member, Election Day 

10-022 - Personal Leave Program 2010 - Bargaining Units 12 and 19

10-015 - Governor Approved Administrative Time Off (ATO) 

10-014 - Furlough Program - August 2010 

10-004 - Jury Duty Procedures  


2009

09-041 - Special Dental Open Enrollment Period for Valid Same-Sex Marriages

09-039 - 2009 California State Tax Withholding Rate Changes 

09-032 - Manager's and Supervisor's Responsibility in the State Restrictions of Appointment (SROA) Proces

09-027 - FMLA Changes Regarding Military Service Member Leave

09-025 - CALPERS Special Power of Attorney

09-024 - Military Leave Worksheet Revision

09-023 - COBRA Dental and Vision Premium Assistance (Subsidy)

09-022 - COBRA Premium Subsidy for Healthcare

09-018 - Overtime Provisions and Furlough Program

09-014 - Change in Overtime

09-013 - Furlough Leave Program

09-010 - Vacation/Annual Leave Over Maximum

09-005 - Separating Employees Electing Deferral of Leave Credits into 2009 Tax Year

09-004 - Military Leave Payments

09-003 - Hardship Salary Advances

09-002 - COBRA Benefits Employee Information

09-001 - Transfer Lump-Sum Separation Pay and 457 Catch-Up Contributions


2008

08-038 - Employee Assistance Program (EAP) 

08-029 - Executive Order S-09-08 Freeze Exemptions for Personnel Transactions

08-028 - Verification of Social Security Numbers

08-019 - Grievance Procedure for Excluded Employees 

08-014 - Family Medical Leave Act (FMLA) - Service Member Family Leave Amendment

08-009 - Timely Submittal and Approval of PAL Timesheets

08-008 - Staff Services Analyst (SSA) Recruitment and Eligibility

08-007A - State Disability Insurance and Paid Family Leave Information and Requirements (Correction to Reference) 

08-001 - Typing Certificate


2007

07-036A - Military Service - Unpaid Spousal Leave 

07-031 - Supervisor's Employee Working Files 

07-024 - PAL Entry for FMLA, IDL, and NDI Work Week Group FLSA Exempt (E/SE) Employees

07-023A - Monthly Billing for Union Paid Release Time

07-022 - State Restriction of Appointments (SROA) Lists

07-017 - Holiday Pay Compensation 

07-014 - Voluntary Personal Leave Program (VPLP) CAP

07-008 - New IRS Non-Resident Alien Federal Tax Withholding Procedures

07-007 - FlexElect Administrative Fees ARREARS Deduction


2006

06-028 - Changes to the State Disability Insurance (SDI) Program

06-018 - Mandatory Medical Clearances 

06-016 - Notice of Severance Petition Instructions - Bargaining Unit 1 

06-014 - Fringe Benefit/Employee Business Expense Reporting

06-012 - Retired Annuitant Hiring Process

06-009 - Guidance for Managers and Supervisors Regarding Employee Job Actions


2005

05-005 - Jury Fees

05-001 - Union Activity Access


2004

04-009 - PAL Entry for WWG FLSA Exempt (E/SE) Employees


2003

03-033 - 2003 Personal Leave Program (PLP) - Excluded and Various Rank and File Employees

03-013 - Required Use of Essential Functions Duty Statement and Health Questionnaire

03-007B - Holiday Pay (Revised)

03-006 - Accounts Receivable

03-002 - Transfer of List Eligibility


2002

02-037 - AB 1684 - Labor Code Revisions Impacting the Deferral and Transfer of Leave Credits

02-035 - Whistleblower Retaliation Regulations

02-028 - Travel Time Compensation - Bargaining Units 1, 4, 11, 15 and Work Week Group 2 Excluded Employees

02-024 - Alternate Work Week Schedules - Earning Holiday Credit - Bargaining Units 1, 4, 10, 11, 14 and 15

02-020 - Jury Duty Procedures

02-015 - Bargaining Unit 15 Post and Bid Procedures


2001

01-029 - Time Off For Blood Donations

01-022 - Suspension of Employer 401K Contribution for Excluded Employees

01-020 - Temporary Authorization (TAU) Appointments Policy and Procedures

01-018 - Time Off for Victims of Domestic Violence

01-015 - Information Technology Skills Pay Differential for Represented Employees and Other Related Information Technology Issues

01-014 - Reporting Time in PAL - State Release Time and Union Release Time

01-010 - Request for Paid Leave of Absence - Attachment

01-005 - Constructive Intervention (Performance Correction) - Attachment

01-004 - Holiday Credit - PAL Entries for Bargaining Units 12 and 13 - Samples

01-003 - Handling Employee Medical Records


2000

00-038 - Labor Code Applicable to State Employees Timely Payment of Wages Upon Separation

00-034 - Red Circled Benefits

00-032 - FMLA and CFRA Policy and Procedures Memo - Attachment (FMLA and CFRA Policy and Procedures and Forms)

00-029 - Court Time Off

00-024 - Position Establishment - Department of Finance Approval

00-022 - New Procedures for Career Executive Assignment, Career Management Assignment and Career Supervisory Assignment Exams

00-021 - Mentor Leave for Bargaining Unit 4 Employees

00-014 - Mentoring Program

00-010 - Union Information Packets, Bargaining Unit 12


1999

99-029C - PAL Documentation for Bargaining Unit 12 and 13 Rotational Shift Employees - Holidays Which Fall on a Saturday

99-025 - Service Orders for Temporary Help

99-022 - California Confidential Address Program (CAL-CAP)

99-013 - Application Acceptance Policy


1998

98-046 - Project Accounting and Leave (PAL) Reporting 

98-025 - Supervisor's Role in Determining the Essential Functions of a Job - Attachment (Fact Sheet), Attachment (Booklet)

98-022 - Alternate Work Week Schedule


1997

97-007 - Health Insurance Portability and Accountability Act (HIPAA)


1996

96-034 - Employee Benefit Fraud/Audit Program and Benefits Fraud Hotline

96-029 - Out of Class Assignments

96-025 - Unemployment Insurance Claims - Responding to Claims


1995

95-034 - Employees' Home Address

95-013 - Fair Labor Standards Act (FLSA) - Travel Policy for Specified Classes 


1994

94-020 - Dock - Approved/Unapproved

Contact

HR Memorandums

Department of General Services
Office of Human Resources

707 3rd Street, 7th Floor
West Sacramento, CA 95605
Email: HRMemorandums@dgs.ca.gov