Travel Coordinators
Each agency/department has an assigned internal Travel Coordinator (or travel staff) who is the representative for travel. It is the Travel Coordinator's responsibility to ensure all travelers within the agency are informed about policies and contracts that affect state business travel.
Airlines
Car Rental
Lodging
Statewide Travel Policies, Laws, Forms, and Resources
Travel Management Services (TMS)
Travel Payment Services
Travel Coordinator 101 Slides
- Travel 101
Frequently Asked Questions
What are the different administrative roles defined by Statewide Travel Program (STP)?
|
Contact Type |
Definition |
What type of communication they will receive |
|
Accounting Contact |
This person oversees accounting functions related to travel within their agency. |
Anything Statewide Travel Program sends out: Program updates, travel bulletins, Statewide Travel Program newsletters, Travel Coordinator meeting invites, etc. The designated point of contact used by the Statewide Travel Program to direct agency travelers seeking assistance or information. |
|
Travel Coordinator |
This person oversees travel-related guidance and functions within their agency. |
Anything Statewide Travel Program sends out: Program updates, travel bulletins, Statewide Travel Program newsletters, Travel Coordinator meeting invites, etc. The designated point of contact used by the Statewide Travel Program to direct agency travelers seeking assistance or information. |
|
Manager Contact |
This person is the manager in charge of travel or accounting within their agency. |
Anything Statewide Travel Program sends out: Program updates, travel bulletins, Statewide Travel Program newsletters, Travel Coordinator meeting invites, etc. The designated point of contact used by the Statewide Travel Program to direct agency travelers seeking assistance or information. |
|
CI Azumano Contacts |
Agency staff that would be contacted by CI Azumano. |
Travel approval requests, virtual card support, billing issues, and other agency-related business from CI Azumano. |
|
Reporting Distribution Lists |
Agency staff that would be contacted by CI Azumano and Enterprise. |
Monthly travel reports, State Activity Detail reports, and rental car statements. Anything regarding travel reporting and statements. |
Who is the Travel Coordinator(s) for our agency?
Statewide Travel Program maintains an agency travel contact list which includes Travel Coordinators, managers, and accounting contacts compiled from information provided by each agency. You may contact StatewideTravelProgram@dgs.ca.gov to request your agency's Travel Coordinator(s) information or submit updated agency contact information.
What does “___” do within state travel?
Please see the Who’s Who in State Travel guide.
What are my responsibilities as a Travel Coordinator?
Where can I find travel-related forms such as a STD255C, OFAM100, and other forms?
Go to www.dgs.ca.gov/OFAM/Travel/Forms.
What do all these acronyms mean?
PA - Program Administrator
SAM - State Administrative Manual
STP - Statewide Travel Program
TC - Travel Coordinator(s)
TEC - Travel Expense Claim
TMS - Travel Management Services
TPS - Travel Payment Services
UATP - Universal Air Travel Plan
UTC - Unused Ticket Credit
VCN - Virtual Card Number, also known as Virtual Payments
Contact
Office of Fleet and Asset Management
Department of General Services
Sacramento, CA 95834
STP Help Desk: 916-376-3974