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TELEMATICS

Chapter: 4100

Section: 4122

Legal Authority Public Resources Code section 25722.5 Executive Order B-2-11 Definitions For the purposes of this policy, the following definitions apply: Fleet Asset: State vehicles and mobile equipment owned and operated by state agencies. Specific definitions for asset types can be found ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4122
NO SMOKING IN STATE VEHICLES

Chapter: 4100

Section: 4102

Smoking is prohibited in all state-owned passenger mobile equipment which include light and heavy duty trucks, cargo and passenger vans, buses, and any other mobile equipment with an enclosed driver/passenger compartment. See California Vehicle Code Section 465 and Government Code Section 19994.30.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4102
ZEV INFRASTRUCTURE PLANNING AND READINESS

Chapter: 4100

Section: 4121.6

A. When submitting a Fleet Acquisition Plan (FAP) to the Department of General Services (DGS), Office of Fleet and Asset Management (OFAM), state agencies must be able to demonstrate that they have appropriately planned for, and currently have, zero emission vehicle (ZEV) charging infrastructure nec ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-6
PASSENGER MOBILE EQUIPMENT USAGE REPORT

Chapter: 4100

Section: 4106

(Renumbered from 4131 and Revised 6/96) In order to insure optimum utilization of state-owned passenger mobile equipment (see Vehicle Code Section 465), a Passenger Vehicle Usage Certification form, STD. 276A, will be submitted to the OFA bi-annually, February 15 and August 15. See OFA State Fleet H ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4106
UTILIZATION

Chapter: 4100

Section: 4105

(Renumbered from 4130 and Revised 6/96) It is the responsibility of Agency Secretaries and/or department directors to insure the proper use of state-owned mobile equipment. See Government Code Section 19993.2 and Department of Personnel Administration (DPA) Section 599.800.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4105
STATEWIDE TRAVEL PROGRAM

Chapter: 4100

Section: 4117

The Statewide Travel Program (STP) administers all travel contracts for airfare, commercial car rentals, travel management services (travel agency), and travel payment services. Access to the aforementioned contracts is only available through STP. Travel contracts and services are ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117
ZEV CREDITS AND CREDIT RATIOS

Chapter: 4100

Section: 4121.3

Zero Emission Vehicle (ZEV) Credits ZEV credits earned and retained prior to July 1, 2017, are treated as State Agency ZEV Credits. State Agency ZEV Credits, which were earned as a result of purchasing more ZEVs than was required for a given fiscal year, may be used by the owning agency in sub ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-3
ACQUISITION OF VEHICLES

Chapter: 4100

Section: 4120

Overview Purchase of State vehicles will be made by consolidation of agency annual requirements in order to affect savings by volume buying. See Government Code Section 14615 and Public Contract Code Section 10308. In addition, Government Code Section 13332.09 provides that ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120
MAINTENANCE

Chapter: 4100

Section: 4101

(Renumbered from 4150 and Revised 6/96) It is the responsibility of agencies/departments to insure compliance with minimum preventive maintenance standards for state-owned mobile equipment. This includes, but is not limited to, prescribed lubrication service and mechanical inspection on a mileage or ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4101
SUBMISSION PROCEDURE FOR PURCHASE ESTIMATES AND REQUISITIONS

Chapter: 3500

Section: 3558

Purchase estimates which require budget staff approval under the terms of SAM Section 3558.1 should be submitted directly to the budget staff, Department of Finance. Purchase estimates not requiring review by the Department of Finance should be submitted directly to the Office of Procurement, Depart ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3558
PRINCIPAL RESPONSIBILITIES

Chapter: 8000

Section: 8013

To ensure the state complies with the provisions of the Cash Management Improvement Act of 1990 (CMIA) and to minimize the interest liability for the state, the Department of Finance (Finance), the state agencies/departments that administer CMIA programs, and the State Controller’s Office (SCO ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8013
SHORTAGES

Chapter: 8000

Section: 8072

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8072
OVERDRAFTS

Chapter: 8000

Section: 8047

Agencies/Departments shall make every effort to prevent overdrafts in their centralized State Treasury System (CTS) accounts. This includes the agency/department's bank balances and the State Controller's Office (SCO) balances. Agencies/Departments shall observe the following principles to he ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8047
SAFES AND VAULTS

Chapter: 8000

Section: 8024

The following standards apply to safes and vaults housing either cash or valuable documents: The combination will be known to as few persons as possible consistent with operating requirements and the value of the cash or documents safeguarded. A record will be kept showing: (a) date the co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8024
CASH MANAGEMENT IMPROVEMENT ACT

Chapter: 8000

Section: 8010

The Cash Management Improvement Act of 1990 (CMIA) is to ensure efficiency, effectiveness, and equity in the exchange of funds between the states and the federal government for federal assistance programs. The CMIA was enacted by Public Law 101-453, codified at Title 31 U.S. Codes 3335, 6501, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8010
CHECKS

Chapter: 8000

Section: 8041

Agencies/Departments shall use paper stock checks for checks drawn against centralized State Treasury System accounts. For the paper stock check ordering procedure, see SAM Section 3696.1. For checks prepared with a typewriter, agencies/departments shall use non‑correctable ribbons only and t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8041
REMITTING OF STATE ISSUED ITEMS TOTALING $5 MILLION OR GREATER

Chapter: 8000

Section: 8032.7

Agencies/departments will remit state-issued items, such as State Controller warrants or Agency Trust/Office Revolving Fund checks from other state agencies/departments totaling $5 million or greater using one of the methods described below. The funds will not be deposited in the bank. Inste ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8032-7
ROBBERY

Chapter: 8000

Section: 8026

(Renumbered and content moved from 8000) State employees in possession of state funds will surrender, without resistance, funds demanded if they are threatened with violence during the course of an attempted robbery. The agency/department will notify the California Highway Patrol immediately. In add ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8026
LOSS OF BLANK CHECK STOCK

Chapter: 8000

Section: 8048

Agencies/Departments will immediately notify the State Treasurer's Office with the following information whenever any blank check stock is determined to be missing: The missing check number(s) The account used The date the check(s) were determined to be missing Agencies/Departments will notify ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8048
GENERAL ENDORSEMENT INSTRUCTIONS

Chapter: 8000

Section: 8034.1

For checks, warrants, money orders, and other negotiable instruments that are to be physically deposited, agencies/departments shall endorse the items on the day they are received to prevent them from being negotiated or endorsed by someone other than the agency/department. Endorsements shall ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8034-1