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APPROVED DEPOSITORIES

Chapter: 8000

Section: 8031

Agencies/Departments shall deposit into the centralized State Treasury System (CTS) at a depository bank approved by the State Treasurer’s Office (STO). The STO has approved the following depository banks: Bank of America BMO Bank, N.A. Citibank JPMorgan Chase & Co. U.S. Bank ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8031
GENERAL

Chapter: 8000

Section: 8000

Cash includes currency, coins, checks, warrants, and money orders. Agencies/departments normally handle the following types of cash items: General Cash Revolving Fund Cash Agency Trust Fund Cash Cash receipts that for valid reasons will not be deposited immediately. The first three types of c ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8000
FEDERAL ASSISTANCE PROGRAMS AND STATE AGENCIES/DEPARTMENTS IMPACTED BY CMIA

Chapter: 8000

Section: 8011

The federal assistance programs listed in the Assistance Listings are subject to the Cash Management Improvement Act of 1990 (CMIA) regulations. In California, federal assistance programs that meet or exceed the established threshold of federal funding are considered CMIA major programs. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8011
FACSIMILE SIGNATURE (SIGNATURE PLATE OR RUBBER STAMP) DESTRUCTION

Chapter: 8000

Section: 8001.4

Section deleted and content moved to 8082

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8001-4
STOP PAYMENTS

Chapter: 8000

Section: 8045

Agencies/Departments must send a Stop Payment Request form, STD 432, to the State Treasurer’s Office (STO) for agency checks that are: Lost or destroyed (see SAM Section 8044) Uncashed one week before the stale date. The stale date is one year from the date of issuance (see SAM Section 8042 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8045
PAID AGENCY CHECKS

Chapter: 8000

Section: 8050

The State Treasurer's Office (STO) shall: Settle and clear all agency checks that pass validation and have been presented to the bank for payment. Agency checks are checks issued from an agency/department's general checking account (i.e., Revolving Fund Cash, General Cash, or Agency Trust ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8050
GENERAL CASH

Chapter: 8000

Section: 8090

General Cash consists of cash collected by or temporarily on deposit in an agency/department’s general checking account pending either: Remittance to the State Treasury Refund to payers, as authorized by law Reimbursement to banks for dishonored checks

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8090
CASH RECEIPTS REGISTER

Chapter: 8000

Section: 8093

The Cash Receipts Register is maintained to track General and Agency Trust Fund Cash received. Agencies/Departments shall enter transactions using separate registers for the different types of cash. Agencies/Departments that do not prepare reports of collections should include the following i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8093
CENTRALIZED STATE TREASURY SYSTEM

Chapter: 8000

Section: 8001

The Centralized State Treasury System (CTS) is a system authorized by Government Code section 16305, whereby state moneys are deposited in specified banks for credit to central accounts of the State Treasurer’s Office (STO). These banks have been authorized by the State Treasurer to receive de ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8001
AGENCY TRUST FUND CASH

Chapter: 8000

Section: 8090.1

Agency Trust Fund Cash consists of cash relating to depositor trusts held on deposit by agencies/departments. These funds are not remitted to the State Treasury.

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8090-1
NON-STATE MONEY

Chapter: 8000

Section: 8002.5

Section deleted and renumbered to 8002.2

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8002-5
REPORT OF COLLECTIONS

Chapter: 8000

Section: 8092

The report of collections is a listing of amounts collected from payers, not directly recorded in the Cash Receipts Register. The report of collections shall be the basis for a summary entry in the Cash Receipts Register. For more information on the Cash Receipts Register, see SAM Section 809 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8092
COMPLETING THE REPORT OF DEPOSIT FORM

Chapter: 8000

Section: 8033.2

Agencies/Departments shall use the State Treasurer’s Office (STO) Report of Deposit (ROD) form to document centralized State Treasury System (CTS) deposits made into approved depository banks. Agencies/Departments shall not alter the account number and pre-printed deposit serial number. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8033-2
ACCEPTANCE OF CHECKS AND MONEY ORDERS

Chapter: 8000

Section: 8023

State money received for deposit will be endorsed per the instructions in SAM sections 8034.1, 8034.2, and 8034.5 as applicable. For items that are deposited remotely, the endorsement is electronically affixed to the back of the image. Physical endorsements are not required. As a general principle, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8023
UNSIGNED CHECKS

Chapter: 8000

Section: 8036

Agencies/Departments may deposit checks received without a signature. If deposited, the face of the check will state the following: Signature lacking Guaranteed by (name of state agency/department)

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8036
FREQUENCY OF DEPOSITS

Chapter: 8000

Section: 8032.1

Agencies/Departments shall deposit money in a timely and economical manner. Deposits should be combined, and the number of daily deposits kept to a minimum to save time and avoid unnecessary depositing costs. Agencies/Departments shall adhere to the following guidelines in determining when to ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8032-1
MAXIMIZATION OF INTEREST EARNINGS

Chapter: 8000

Section: 8099

The state’s priority is to optimize its interest earnings, as every dollar gained from investments reduces the need for equivalent taxation or other income sources. Agencies/Departments shall adhere to daily practices of sound cashiering, depositing, and other cash flow management pract ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8099
ORDERING REPORT OF DEPOSIT FORMS

Chapter: 8000

Section: 8033.1

Agencies/Departments are responsible for ordering their own Report of Deposit (ROD) forms. Contact the State Treasurer’s Office (STO), Bank Reconciliation Section, at (916) 653‑8865 for vendor contacts. Use the chart below for the appropriate form name and color code. Agencies/Depa ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8033-1
ENDORSEMENT OF ERRONEOUS WARRANTS

Chapter: 8000

Section: 8034.3

In accordance with Government Code section 17051, agencies/departments may deposit certain state warrants (e.g., erroneously drawn warrants not delivered to payees) into the State Treasury to credit the fund or appropriation upon which it was drawn or to credit the appropriate accou ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8034-3
SEPARATION OF DUTIES

Chapter: 8000

Section: 8080

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8080