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FUEL CARD MANAGEMENT

Chapter: 4100

Section: 4108

(Renumbered from 4151 and Revised 11/2019) The State Fleet Fuel Card can only be used by state employees conducting official state business. Additionally, state departments may authorize other individuals (such as retired annuitants, volunteers, etc.) who are on official state business and whose tra ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4108
ANNUAL INVENTORY OF MOBILE EQUIPMENT

Chapter: 4100

Section: 4114

(Renumbered from 4102 and Revised 6/96) The Annual Inventory of Mobile Equipment form, OFA 53, is required for the self- insurance and Inspection Services Program cost allocation. Agencies/departments will submit OFA 53 to OFA by July 10. See OFA State Fleet Handbook.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4114
PURCHASE ORDER STD. 65, 65A AND PURCHASE ESTIMATE STD. 66, 66A

Chapter: 4100

Section: 4120.2

Upon approval by OFAM of a department’s FAP, the department may begin the purchasing process to acquire one or more of their approved fleet assets by submitting the appropriate purchasing documentation to OFAM. A department shall submit the Purchasing Authority Purchase Order Form (STD. 6 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-2
FLEET ASSET REPORTING

Chapter: 4100

Section: 4120.1

State departments are required to comply with fleet reporting requirements pursuant to Public Resource Code Section 25722.5. Executive Order B-2-11 requires state departments to update their fleet asset information on a monthly basis, including fuel and utilization data. The fleet data is necessary ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-1
MODIFICATIONS

Chapter: 4100

Section: 4103

(Renumbered from 4160 and Revised 6/96) Any modification to original factory equipped mobile equipment requires prior approval from the OFA. See OFA State Fleet Handbook.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4103
FLEET ASSET APPROVAL EXPIRATION

Chapter: 4100

Section: 4120.3

The FAP, including any approved addendums, is valid for the fiscal year in which the plan was approved plus one additional fiscal year. Approved assets on a FAP requiring a STD. 66 and STD. 66A shall remain in effect for the fiscal year in which the plan was approved plus two additional years. Upon ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-3
ZEV & HYBRID FIRST PURCHASING MANDATE

Chapter: 4100

Section: 4121.1

ZEV & Hybrid-Electric Alternative Fuel Vehicle First Purchasing Mandate Beginning in fiscal year (FY) 2017/2018, state agencies are required to prioritize purchasing of ZEVs (including Battery Electric, Fuel Cell, and Plug-In Hybrid) and Hybrid-Electric Alternative Fuel Vehicles (Hybrid AFVs), i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-1
LODGING

Chapter: 4100

Section: 4117.3

Legal Authority Government Code section 4475 Government Code section 8314(c) – (Violation) Definitions Short-Term Rental Residential property that is rented to a visitor for fewer than thirty (30) days through a centralized online platform whereby the rental is advertised and paym ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117-3
AIRLINES

Chapter: 4100

Section: 4117.1

State employees on official business travel are required to make airline travel arrangements through the Department of General Services (DGS), Statewide Travel Program (STP). Reservations booked outside of STP will not receive the state’s contracted discounted fares and are a violation ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117-1
INSPECTION SERVICES

Chapter: 4100

Section: 4113

(Renumbered from 4181 and Revised 6/96) Inspection services are provided to agencies/departments participating in the Inspection Services Program. Services are provided upon request or can be initiated by OFA. Services include new and used mobile equipment inspection and assistance with the purchase ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4113
ZEV PURCHASE ORDERS & ABBREVIATED ZEV ACQUISITION PROCESS

Chapter: 4100

Section: 4121.5

ZEV Purchase Orders To ensure approved ZEVs are purchased and agencies comply with applicable annual ZEV purchasing requirements, purchase orders for ZEVs must be issued within the same fiscal year or three months after receiving a FAP approval, whichever is later. Abbreviated ZEV Acquisition Proces ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-5
REPLACEMENT SCHEDULE CRITERIA

Chapter: 4100

Section: 4126

To ensure that the state maximizes its resources and that state-owned fleet vehicle assets (fleet assets) are replaced at the most economical mileage and age thresholds, it is recommended that state agencies adhere to the following replacement criteria for fleet assets. Once a fleet asset has met th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4126
INTRODUCTION

Chapter: 4100

Section: 4100

The Department of General Services, Office of Fleet Administration Management (OFAM) is responsible for establishing, implementing, and maintaining policies and procedures governing state-owned mobile equipment. Mobile equipment is defined as equipment that is self-powered, easily moved and used for ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4100
ACCIDENT REPAIRS

Chapter: 4100

Section: 4116

(Renumbered from 4163 and New 6/96) Agencies/departments are to obtain a minimum of three (3) bid estimates for accident repairs to all state-owned mobile equipment exceeding the delegated amount. Review and approval of the bid estimates by an OFA IAE are required. See SAM Section 3600 and OFA ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4116
50 PERCENT PURE ZEV PURCHASING EXEMPTION

Chapter: 4100

Section: 4121.2

Beginning in FY 16/17, agencies that have integrated Zero Emission Vehicle (ZEV) compatible telematics solutions into 100 percent of their ZEV fleet and commit to providing DGS with monthly reporting demonstrating proper charging/fueling of these ZEVs shall be exempt from the 50 percent pure ZEV pur ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-2
VEHICLE MANUFACTURER PURCHASING RESTRICTIONS

Chapter: 4100

Section: 4121.8

A. California Air Resources Board Aligned Vehicle Manufacturer Purchasing Mandate Beginning January 1, 2020, state agencies are required to purchase vehicles from Original Equipment Manufacturers (OEMs) that recognize California’s authority to set vehicle emission standards under section 209 o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-8
PAYMENT PROCESS FOR MEETING, CONFERENCE, AND EVENT RELATED EXPENSES

Chapter: 4100

Section: 4117.6

Payment for all state-conducted meetings, conferences, events, seminars, workshops, off-sites, presentations, training, examination locations, forums, public hearings, trade shows, and job fairs when conducted at a lodging or event establishment shall be made utilizing the state’s contr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117-6
SEDAN PURCHASING RESTRICTIONS

Chapter: 4100

Section: 4121.7

A. Restriction on Purchases of Internal Combustion Engine Sedans. State agencies are prohibited from purchasing sedans powered solely by an internal combustion engine utilizing fossil fuels, as well as sedans powered by flex-fuel or bi-fuel engines utilizing petroleum-based fuels and other alternati ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-7
IDENTIFICATION

Chapter: 4100

Section: 4104

(Renumbered from 4120 and Revised 6/96) State-owned mobile equipment used on public roads shall be properly identified. The Director of DGS shall approve the type of identification used. Exceptions are state-owned mobile equipment used by elected officials with regular automobile license plates; mo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4104
EO B-16-12 PUBLIC SAFETY SPECIAL PERFORMANCE EXEMPTION

Chapter: 4100

Section: 4121.4

EO B-16-12 specifies that only public safety vehicles with special performance requirements are exempted from a state agency’s annual zero emission vehicle (ZEV) purchasing requirements. Governor Brown’s 2016 ZEV Action Plan requires the Department of General Services (DGS) to evaluate a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-4