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BUDGET ACT APPROPRIATION

Chapter: 8300

Section: 8301.1

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8301-1
BUDGETS NOT SPECIFICALLY APPROPRIATED

Chapter: 8300

Section: 8301.3

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8301-3
ABATEMENTS

Chapter: 8300

Section: 8364

(Deleted and content added to 8360, 9/2020)

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8364
ALLOTMENT-EXPENDITURE ACCOUNTS

Chapter: 8300

Section: 8301

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8301
ENCUMBRANCES - CAPITAL OUTLAY

Chapter: 8300

Section: 8343

These appropriations usually will be encumbered by individual encumbrance documents. Usually purchases of real property are subject to the provisions of the Property Acquisition Act. (See SAM section 8705.) Agencies/departments may encumber the estimated amounts of such expenditures by using a Purc ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8343
ENCUMBRANCES - OPERATING EXPENSES AND EQUIPMENT

Chapter: 8300

Section: 8342

The manner of recording encumbrances for the operating expense and equipment category varies, depending upon the type of expenditure involved. Explanations below are intended to clarify the manner of accounting for various types of expenditures. Traveling-in-State or (In-State Travel) Agencies/depa ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8342
OTHER APPROPRIATIONS AND EXECUTIVE ORDERS

Chapter: 8300

Section: 8301.2

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8301-2
PURPOSE OF BUDGETARY ACCOUNTING

Chapter: 8300

Section: 8310

Budgeting is an essential element of the financial planning, control, and evaluation processes of governments. The purpose of budgetary accounting is to monitor and control the state’s financial activities to the level and purpose specified in the annual Budget Act and other pertinent le ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8310
DETAILED INSTRUCTIONS

Chapter: 8300

Section: 8342.3

(Deleted and content moved to 8342, 9/2020)

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8342-3
OPERATING EXPENSES AND EQUIPMENT ENCUMBRANCE OF THE LAG

Chapter: 8300

Section: 8342.1

(Deleted and content moved to 8342, 9/2020)

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8342-1
DISTRIBUTION OF PUBLICATIONS PRODUCED BY THE STATE PRINTING PLANT

Chapter: 3100

Section: 3124

The Office of State Publishing (OSP) will distribute all Library Distribution Act materials that it prints. OSP will send this material to All Complete Depository Libraries. All Selective Depository Libraries. The State Archivist. The Library of Congress. The cost of your agency's printi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3124
A COPY OF ALL PUBLICATIONS MUST BE SENT TO THE STATE LIBRARY

Chapter: 3100

Section: 3123

Send two copies of your publications that do not fall under the Library Distribution Act or that are otherwise excluded by SAM Section 3121 to the State Library, Government Publications Section. This is because the State Library is expected to store all State documents and lend them to other public ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3123
DEFINED STANDARDS

Chapter: 3100

Section: 3121

The guidelines in this Section have been set up to help you determine if your publications fall under the Library Distribution Act. These same guidelines can help your agency's Publications Representative develop policies that will aid understanding of the requirements of the Library Distribution Ac ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3121
STANDARDS CERTIFICATION AND ASSISTANCE

Chapter: 3100

Section: 3122

If you need help understanding which publications fall under the Library Distribution Act, call the Government Publications Section of the State Library. They will also review and approve your Library Distribution Act policy guidelines and any proposed changes to your approved guidelines.

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3122
ANNUAL CORRECTION

Chapter: 3100

Section: 3151

Section 14911 of the Government Code requires you to check and correct your mailing lists each year. You must do this to every mailing list and to all people on your mailing lists. The only exception is for those lists that are made up for distribution of a publication that has been specifically def ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3151
PUBLICATIONS REPRESENTATIVES

Chapter: 3100

Section: 3130

Each department, board or commission must assign one person as its "Publications Representative." Each December 1st, your organization must send the name, mailing address and telephone number of your Publications Representative to the following: The Office of State Publishing (OSP) of the Departme ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3130
List of Complete Depository Libraries

Chapter: 3100

Section: AT-1

** CALIFORNIA STATE DOCUMENT DEPOSITORY LIBRARIES ** Under the provisions of the Library Distribution Act (Government Code sections 14905, 14906, and 14907), the libraries listed have contracted with the Department of General Services to serve as complete or selective depositories. They agree to pro ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/AT-1
TERMS AND DEFINITIONS

Chapter: 3100

Section: 3101

DGS. The Department of General Services. Complete Depository Libraries. The libraries listed in Table 1 of the Appendix. Exclusive use documents. Documents that are used only by one group or agency. Publication. Anything made in multiple copies. See Government Code Section 14902. S ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3101
DISTRIBUTION OF PUBLICATIONS PRODUCED UNDER CONTRACT

Chapter: 3100

Section: 3126

When your agency awards a contract for any publications that fall under the Library Distribution Act, you must have that contractor print and distribute the extra 100 copies described above in SAM Section 3125. The extra 100 copies should be part of the original printing contract.

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3126
GENERAL POLICY

Chapter: 3100

Section: 3100

It is the policy of the State to make copies of an agency's documents and publications available to the public. The Library Distribution Act was passed to facilitate this process. This Section of SAM describes the Act and the policies and procedures of distributing Agency publications to the public.

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3100