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COMPETITIVE PURCHASING

Chapter: 3500

Section: 3503

The State is committed to a program of active competition in the purchase of personal property. Public Contract Code Section 10318 makes it illegal for any agency or employee to draft or cause to be drafted any specifications in such a manner as to limit the bidding directly or indirectly to any one ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3503
LIMITING OF COMPETITIVE BIDDING

Chapter: 3500

Section: 3555

Purchase estimates containing references to brand or trade name or other specifications which have the effect of limiting bidding to one bidder and/or one brand or trade name must be accompanied by a statement fully explaining why the product specified is necessary for the successful carrying out of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3555
"Help Wanted" Advertisements

Chapter: 500

Section: 0530

Agencies do not need DGS approval to place “help wanted” ads.

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0530
PURCHASE ORDER CHANGES

Chapter: 3500

Section: 3566

Information regarding purchase order changes can be found in the SCM.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3566
PURCHASES FROM COMMUNITY-BASED REHABILITATION OR SHELTERED WORKSHOPS

Chapter: 3500

Section: 3504.2

See Chapter 2 of the State Contracting Manual, Volume 2 or Volume 3 for more information.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3504-2
NONCOMPETITIVE PURCHASE OF EQUIPMENT REPAIR PARTS

Chapter: 3500

Section: 3555.2

Purchase estimates requesting purchase of a specific brand or trade name of parts needed to repair equipment must contain the following information in lieu of that specified in SAM Section 3555: Why only one brand of part can be utilized to repair the equipment. Whether the specified brand of rep ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3555-2
PUBLIC SALE

Chapter: 3500

Section: 3520.7

An agency can offer state-owned personal surplus property for sale to the general public after the agency has offered the property for use within the agency and after submitting a Property Survey Report STD. 152 to the State and Federal Property Reuse Program Office for review and approval. There ar ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-7
SURPLUS ELECTRONIC EQUIPMENT AND RECYCLING PROCEDURES

Chapter: 3500

Section: 3520.10

Legal Authority Government Code 14674 Definitions Reusable Electronic Equipment Means any device that requires electric power to operate, that is still usable and retains value. Electric power is typically provided by either plugging the device into an electrical outlet with a cord or by batt ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-10
EXEMPTION OF PURCHASE DOCUMENTS FROM PROGRAM AND BUDGETARY REVIEW BY DEPARTMENT OF FINANCE

Chapter: 3500

Section: 3558.1

The Department of Finance exempts from review for program and budgetary determination all purchase documents for items of equipment which can be funded from the amount budgeted for the purchase of equipment in the approved fiscal year budget. Purchases of equipment will remain a departmental respons ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3558-1
MASTER SERVICE MAINTENANCE AND RENTAL AGREEMENTS

Chapter: 3500

Section: 3532

Agreements negotiated by the Office of Procurement, Department of General Services, for the maintenance and rental of office machines are not mandatory for State agencies if they are able to secure better prices that may be due to their remote location or similar factor. Master Service Agreements is ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3532
EXCISE TAX EXEMPTION ON PURCHASES

Chapter: 3500

Section: 3585

The State is exempt from the payment of Federal Excise Taxes, except for the purchase of retreaded tires and transportation of persons or property by air. This tax is normally billed as a "concealed tax" in the price of the merchandise; hence, it is the exclusive responsibility of any person a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3585
PERSONAL PROPERTY TAX EXEMPTION

Chapter: 3500

Section: 3574.6

The State is exempt from property taxation under California Constitution, Article XIII, Section 3(a). Any obligation for property tax on State leased equipment would exist, if at all, only as a result of an express provision of the lease agreement. If the lease obligation existed, payment would not ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-6
INCREASE OR DECREASE OF ESTIMATES

Chapter: 3500

Section: 3559

Please see the State Contracting Manual.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3559
SPECIFICATIONS SECTION

Chapter: 3500

Section: 3510.1

The Specifications Section staff of the Office of Procurement, Department of General Services, can assist agency personnel in the preparation of the description and specifications of their purchase requirements before they are submitted on purchase estimates. Copies of standard specifications are av ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3510-1
REQUISITIONING PROCEDURE

Chapter: 3500

Section: 3550

Purchase estimates are initiated by the State agency to effect purchases, to provide management and the central budgetary authority with budgetary control over purchases, to serve as a formal requisition upon the Office of Procurement, Department of General Services, for agency purchases, and to pro ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3550
PROCUREMENT SERVICES

Chapter: 3500

Section: 3510

The Procurement Division (PD), Department of General Services, can be of assistance to State agencies prior to requisition to determine possible supply sources, alternative product examinations, specification preparation, inspection and receiving practices, quality control, order follow-up and mater ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3510
REJECTION OF SUBSTANDARD COMMODITIES

Chapter: 3500

Section: 3510.4

Failure to meet any of the requirements stated on the purchase order is grounds for rejection. Acceptance of substandard material defeats our standards program. In each case, however, common sense must also be used in deciding upon accepting or rejecting. The Quality Control Section of the Office of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3510-4
PROPERTY SURVEY BOARD

Chapter: 3500

Section: 3520.2

Each agency will have a duly appointed Property Survey Board that is responsible for determining that, when disposing of surplus property, the decision to do so serves the bests interest of the state. To the extent possible, there will be a sufficient number of members on the Board to insure represe ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-2
PURCHASES FROM PRISON INDUSTRY AUTHORITY

Chapter: 3500

Section: 3505

In preparing purchase estimates, an agency will first consider if its needs can be met by Prison Industry Authority (PIA) commodities and services. Agencies are mandated by California Penal Code 2807 to purchase from and consult with PIA to develop new products and adapt existing products to meet th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3505
WHEN REQUIRED

Chapter: 3500

Section: 3566.1

Purchase order changes are required in the following instances: Change in F.O.B. point Change in terms if unfavorable to the State Change in estimate number Change in vendor's name (except simple spelling corrections) Increase in Unit Price Mathematical error over $10 Addition or cancellatio ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3566-1