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DISPOSAL OF SURPLUS PERSONAL PROPERTY

Chapter: 3500

Section: 3520

Prior to an agency’s disposal of any state-owned personal surplus property, other than vehicles and mobile equipment (See SAM Sections 4111 through SAM Sections 4112 for Disposition of Vehicles and Mobile Equipment), the agency must obtain approval from the State and Federal Property Reuse Pro ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520
QUALITY CONTROL SECTION

Chapter: 3500

Section: 3510.3

Quality Control assistance is available from the Office of Procurement, Department of General Services, for agencies throughout the State. The Quality Control Section should be contacted in the event: An agency has questions as to whether an item delivered against a purchase order meets specificat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3510-3
OTHER PURCHASE ESTIMATES

Chapter: 3500

Section: 3558.2

Purchase estimates and requisitions for items other than equipment (See SAM Section 3558.1) will be submitted to the Sacramento or Los Angeles office of the Office of Procurement, Department of General Services (see SAM Section 3558.3 for offices serving various areas), unless it is: Dependent upon ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3558-2
FEDERAL EXCISE TAX

Chapter: 3500

Section: 3574.1

State purchases are normally exempt from Federal Excise Tax, but an Exemption Certificate, STD. 802, must be attached to the Sub-Purchase Order. See SAM Section 3585 for further detail.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-1
CONSOLIDATION OF INTRA-AGENCY REQUESTS

Chapter: 3500

Section: 3553

Agencies should make every effort to consolidate their requirements of similar items into a single purchase estimate. Items should be ordered in quantities sufficient for a reasonable period and consistent with future needs and available storage space. Agency procedures which result in the submissio ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3553
AREAS SERVED BY OFFICE OF PROCUREMENT

Chapter: 3500

Section: 3558.3

Areas served by the two procurement offices are shown on the map, 3558.3 Illustration. All purchase estimates should be submitted to the Sacramento office, except estimates for fresh produce for Southern California delivery should be submitted to the Los Angeles office.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3558-3
SEALED BIDS OR AUCTION SALES

Chapter: 3500

Section: 3520.8

Typically the sealed bid method of public sale brings the highest cash return to the state. The agency must make a diligent effort to secure at least three competitive bids. If the agency cannot make three competitive bids, the agency employee who solicited the bids must prepare and sign a list of t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-8
CONTRACTS

Chapter: 3500

Section: 3530

Contract buying reduces the volume of repetitive work, permitting more care and consideration of the award of major purchases, thereby allowing each buyer to become more conversant with the material requirements of the operating departments. It permits a better scheduling of supplies, allowing the o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3530
PURCHASE ORDERS

Chapter: 3500

Section: 3565

Please see the State Contracting Manual.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3565
PURCHASING AUTHORITY

Chapter: 3500

Section: 3506

The requirements for departments to obtain and maintain purchasing authority is contained in the State Contracting Manual (SCM). Departments are held accountable for the procurement activities conducted under approved purchasing authority.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3506
SALES AND USE TAX

Chapter: 3500

Section: 3574.2

In addition to the State sales tax, the State is subject to the Bradley-Burns Uniform Local Sales and Use Tax.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-2
FORMS USED

Chapter: 3500

Section: 3551

The Office of Procurement, Department of General Services, will accept only those purchase requests submitted on standard forms. The standard forms are: STD. 66 Purchase Estimate & ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3551
FINANCIAL PROFILE REPORTS

Chapter: 3500

Section: 3514

Agencies that require information on firms within the United States may obtain this data from the Procurement Division, Department of General Services, which has contracted for credit rating services. Use of the service for purposes other than as a check on firms to whom credit may be extended is no ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3514
INSPECTION OF USED FEDERAL SURPLUS PROPERTY

Chapter: 3500

Section: 3521.1

The requesting agency inspects used federal surplus property before it is shipped to the agency. The Office of Fleet and Asset Management (OFAM), Department of General Services, inspects used vehicles.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3521-1
CREDIT CARDS GENERAL

Chapter: 3500

Section: 3590.1

Purchases are to be made from the service stations and dealers of participating oil companies.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3590-1
REMOVAL OF CREDIT CARDS FROM VEHICLES

Chapter: 3500

Section: 3590.5

Agencies are to remove credit cards from their vehicles which are to be sold or otherwise disposed of, and the cards are to be delivered to the agency's accounting officer.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3590-5
CONFIRMING ESTIMATES

Chapter: 3500

Section: 3511.1

Confirming Estimates will not be processed unless submitted in accordance with SAM Section 3511 and Public Contract Code Section 10302. Emergency purchases should ordinarily be made under the provisions of SAM Section 3571.2.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3511-1
TRANSACTIONS (SALES) AND USE TAX

Chapter: 3500

Section: 3574.3

In addition to the local sales and use tax described in SAM Section 3574.2, numerous counties have enacted ordinances establishing special taxing districts that impose one or two-and-one-half percent transactions and use taxes. The tax is imposed on the retailers and applies to sales to State agenci ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-3
SALES AND USE TAX

Chapter: 3500

Section: 3556

Purchase estimates prepared for items subject to the retail sales or use tax will show such taxes as a separate item. (See Fiscal Affairs portion of this Manual for other information regarding taxes.)

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3556
MANUFACTURERS' WARRANTIES

Chapter: 3500

Section: 3515

Many items of equipment purchased by State agencies carry a manufacturer's warranty of acceptable materials and workmanship. All agencies will register and maintain proper records of such warranties to ensure that defects covered by the warranty are repaired by the manufacturer. The Procurement Divi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3515