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ACCOUNTING FOR PROPERTY ACQUISITIONS - LEASES AND CONTRACTS THAT TRANSFER OWNERSHIP (FINANCED PURCHASE)

Chapter: 8600

Section: 8632

Governmental Accounting Standard Board (GASB) Statement No. 87 establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. Prior to GASB No. 87, leases were classified as capital leases or operating leases. G ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8632
ACCOUNT NO. 8100, REIMBURSEMENTS

Chapter: 10400

Section: 10467

Normal Balance: Credit Purpose: This account shows the total of amounts collected and/or accrued for the fiscal year to date representing partial or total recoveries of expenditures made by the spending agency for services or commodities furnished to other agencies or persons. Although they are ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10400/10467
CAPITAL OUTLAY BUDGET CHANGE PROPOSALS (COBCPs)

Chapter: 6800

Section: 6808

A COBCP is required for: Any request for a capital outlay appropriation or reappropriation. Information to determine whether a request is for capital outlay can be found in Section 6803. Any request for Trailer Bill Language to authorize lease-based development agreements or appropriat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6808
DEFINITIONS

Chapter: 4900

Section: 4900.1

Agency Information Management Strategy. An agency's information management strategy is the agency's comprehensive plan for using information technology to address its business needs, i.e., to successfully carry out its programmatic mission. Ideally, the agency's information management strategy repre ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4900-1
ANNUAL INFORMATION RETURNS – REPORTABLE PAYMENTS

Chapter: 8400

Section: 8422.19

The Internal Revenue Code (IRC) and associated regulations require filing Annual Information Returns for reportable payments made during the calendar year. Pursuant to IRC section 6041A and California Revenue and Taxation Code section 18631, the state is required to report certain payments ma ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-19
ACQUISITION OF REAL PROPERTY

Chapter: 1300

Section: 1314.1

(Renumbered from 1323.12) The DGS has the general responsibility for approving the acquisition of real property, including exercising purchase options, for nearly all state agencies. Appraisal of Real Property, Agencies with Real Estate Staff. The RPSS prepares appraisals of real property or specifi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1300/1314-1
RESPONSIBILITIES AND AUTHORITY

Chapter: 5200

Section: 5200.5

The Department of Finance (Finance) is responsible for review and approval of funding related to IT project proposals. Pursuant to Public Contract Code (PCC) 12100(g), the Department of General Services (DGS) has statutory authority in the determination of IT procurement procedures for the purchase ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5200-5
TEMPORARY HELP OR OVERTIME BLANKETS

Chapter: 6000

Section: 6518

Temporary help blanket positions are for short-term or intermittent uses when it would be impractical to use permanent positions. Blanket positions are intended to be used for temporary, seasonal, or intermittent workload, whereas permanent positions are normally used for longer-term, more permanent ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6518
LOST, STOLEN, OR DESTROYED WARRANTS

Chapter: 8400

Section: 8426.1

Agencies/departments will use a Request for Duplicate Controller's Warrant/Stop Payment form, STD. 435, to request a duplicate warrant and replace a lost, stolen, or destroyed warrant. Agencies/departments will not issue an office revolving fund check to replace a lost, stolen, or destroyed warrant ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8426-1
WARRANTS—FORGERIES

Chapter: 8400

Section: 8427

When a payee maintains that a state warrant was not received, the payee must contact the agency/department that authorized the payment. The agency/department will prepare a Request for Duplicate Controller's Warrant/Stop Payment (STD. 435) with the original warrant number, issue date, and dollar amo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8427
DETAIL OF APPROPRIATIONS AND ADJUSTMENTS

Chapter: 6000

Section: 6478

The Detail of Appropriations and Adjustments display shows the source and amount of appropriations available for the department and the disposition of such appropriated funds between expenditures and unexpended balances. The order, wording, and meaning of the various entries in each display are set ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6478
STATE OWNED LEASING AND DEVELOPMENT UNIT LEASES ON STATE PROPERTY

Chapter: 1300

Section: 1313.3

(Revised and renumbered from 1323.1) The Asset Management Branch is the initial point of entry for real estate services. To request real estate services, agencies submit a request via CRUISE. See Section 1300 and 1310. Leasing State-Owned Real Property to Others The Director of DGS, with the consent ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1300/1313-3
COST ESTIMATING METHODOLOGY

Chapter: 6000

Section: 6607

(Revised and renumbered from 6622 on 3/2009) A standard methodology has been developed for use in estimating costs in regulations. The main components of that methodology are (1) statement of the mandate, (2) background or introductory material, (3) working data, (4) assumptions, (5) calculations, a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6600/6607
PROJECT DELEGATION CRITERIA

Chapter: 4800

Section: 4819.37

Pursuant to Government Code Section 11545(a), authority for the approval of Information Technology (IT) Projects resides with the California Department of Technology (CDT), but it is the intention of the State’s Chief Information Officer to delegate approval authority to Agencies/state entitie ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4800/4819-37
SEALED BIDS OR AUCTION SALES

Chapter: 3500

Section: 3520.8

Typically the sealed bid method of public sale brings the highest cash return to the state. The agency must make a diligent effort to secure at least three competitive bids. If the agency cannot make three competitive bids, the agency employee who solicited the bids must prepare and sign a list of t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-8
GOVERNING PROVISIONS

Chapter: 5300

Section: 5300.2

Policy: As set forth in Government Code section 11549.3, state entities shall comply with the information security and privacy policies, standards and procedures issued by the California Information Security Office (CISO). In addition to compliance with the information security and privacy ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5300/5300-2
STEPS TO PLANNING PROCESS

Chapter: 1100

Section: 1106

Each preparing agency must submit an Early Notice of Plan Preparation to OPR for each plan it will prepare. The Early Notice should be sent to OPR by February 1 of the calendar year in which the plan is to be prepared. If an agency learns that it must prepare a State plan after February 1st, it must ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1100/1106
ENCUMBRANCES - OPERATING EXPENSES AND EQUIPMENT

Chapter: 8300

Section: 8342

The manner of recording encumbrances for the operating expense and equipment category varies, depending upon the type of expenditure involved. Explanations below are intended to clarify the manner of accounting for various types of expenditures. Traveling-in-State or (In-State Travel) Agencies/depa ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8342
SEPARATION OF DUTIES

Chapter: 7200

Section: 7280

(Revised and Renumbered from 8080 08/2020) Separation of duties, also known as segregation of duties, is a fundamental building block of sustainable risk management and an essential component of internal control for agencies/departments. The principle of separation of duties involves assignin ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7200/7280
PENALTY REQUIREMENTS

Chapter: 8400

Section: 8474.2

Small Businesses and Nonprofits If the claimant is a resource conservation district, a certified small business, a nonprofit organization, a nonprofit public benefit corporation, or a small business or nonprofit organization that provides services or equipment under the Medi-Cal program, the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8474-2