GenAI Procurement Policy & Procedures - 2300

(Revised: 09/2024)

 

These policies, procedures, and requirements apply to all acquisition types regardless of dollar amount or contract form (e.g., FI$Cal Purchase Order (PO), STD 65, STD 213, etc.); some exceptions are noted.

Executive Order (EO) N-12-23, signed by Governor Gavin Newsom on September 6, 2023, establishes statewide policy for the state’s use of Generative Artificial Intelligence (GenAI), such as those involving consequential decisions affecting access to essential goods and services. GenAI is defined as follows:

“Generative Artificial Intelligence (GenAI): The class of AI models that emulate the structure and characteristics of input data in order to generate derived synthetic content. This can include images, videos, audio, text, and other digital content.” – State Administrative Manual (SAM), section 4819.2

Procurement professionals and others involved in the procurement process (e.g., contract managers, Chief Information Officers, etc.), must adhere to these procurement requirements which incorporates expectations noted in the following two documents:

• State of California GenAI Guidelines

• California Generative Artificial Intelligence (GenAI Toolkit)

Departments must implement internal procedures to carry out the requirements of this chapter.