GenAI Procurement Policy & Procedures - 2300

(Revised: 02/2025)

 

These policies, procedures, and requirements apply to all acquisition types regardless of dollar amount or contract form (e.g., FI$Cal Purchase Order (PO), STD 65, STD 213, etc.); some exceptions are noted.

Executive Order (EO) N-12-23, signed by Governor Gavin Newsom on September 6, 2023, establishes statewide policy for the state’s use of Generative Artificial Intelligence (GenAI), such as those involving consequential decisions affecting access to essential goods and services. Government Code 11549.64 defines GenAI as follows:

“Generative Artificial Intelligence (GenAI): means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.”

Procurement professionals and others involved in the procurement process (e.g., contract managers, Chief Information Officers, etc.), must adhere to these procurement requirements.

Departments must implement internal procedures to carry out the requirements of this chapter.

In this chapter these terms have the following meaning:

“Bidder/Offeror” means individual(s) or business entity who submits a Bid to the state.

“Bid” means a response, offer, quote, or proposal.

“Contract” means an agreement between the state and a Contractor for the purchase of all types of goods and services regardless of contract form used to enter into the agreement, including, Purchase Orders.

“Contractor” means individual(s) or business entity with whom the state enters into a contract with.