Calling all technology, digital and data consulting vendor partners.

We invite you to respond to the State of California's Technology, Digital and Data Consulting Master Service Agreement Solicitation.

Download the solicitation here!

 

The State of California’s IT Consulting Master Services Agreement (IT MSA) is becoming the Technology, Digital and Data Consulting MSA (TDDC MSA).

 

The State of California updated and renamed the MSA because Californians’ expectations for and how they engage with government services has evolved. The updated MSA is a reflection of these expectations with the expansion into digital and data consulting services.

 

This effort consists of two phases.

  • Phase 1- Provide feedback through a Request for Information
    • Provide your input on the roles through a Request for Information to help shape the upcoming procurement. This is not a requirement to participate in phase 2.  Thank you to those who responded to the Request for Information (RFI). Phase 1 is now complete.
  • Phase 2- Respond to Solicitation
    • All Proposers will need to review the entire solicitation for instructions on submitting proposal.
    • Proposers will be required to be electronic Vendor Application of Qualifications (eVAQ) approved , as to have met the requirements of the ITN, prior to the Proposer being invited to submit Cost Proposals.
    • The eVAQ application can be accessed at the Vendor Portal at https://cadtprod.service-now.com/vendor.

 

We’re looking to add and re-establish technology, digital and data vendor partners to the TDDC MSA. Proposers only need experience in one (1) of the classifications to participate.

 

Businesses on the new TDDC MSA potentially will be able to establish long-term agreements with multiple state and local government entities. A TDDC MSA contractor is required to participate in the Pre-Qualified Vendor Pool (PQVP) screening process in order to be eligible for future agile consulting services opportunities from the California Department of Technology (CDT).

 

Examples of classifications in the TDDC MSA include:

  • Content designer/strategist, technical writer
  • Data analyst, geospatial analyst, data scientist, data engineer, data modeler
  • User experience researchers, UX/interaction designers, customer experience architect, visual designers
  • Product manager, product lead
  • Full-stack developers, software engineers
  • Geospatial analyst, geospatial application developer
  • Information security analyst/engineer
  • Project Manager, DevOps Engineer, and Business Solutions Analyst.

 

Prepare for the upcoming TDDC Solicitation

  • For Small Business (SB) or Disabled Veteran Business Enterprise (DVBE), review the requirements to become certified as a SB or DVBE.
  • Ensure that your Cal eProcure profile is updated.
  • Register for free email notifications from the California State Contract Register (CSCR). For Cal eProcure assistance to receive notifications contact eprocure@dgs.ca.gov.
  • Review and submit a proposal for the solicitation here.

 

FAQs

 

  • What is a Master Services Agreement (MSA)?

MSAs are contracts that are competitively bid by the Department of General Services and available to any agency that expend public funds. These types of agreements establish a prequalified list of vendors and simplify the purchasing process for the end user.

 

  • Do I have to be a registered business to participate? 

Proposers are not required to be registered in Cal eProcure to view, download, or respond to the solicitation. However, a proposer must be registered in Cal eProcure in order to be notified when the solicitation and any addenda are released.

 

  • Do I need to re-apply/bid on the new TDDC MSA if I already participated in the IT MSA? 

Yes, a proposal for the new solicitation would have to be submitted.

 

  • Why establish an MSA with the State rather than just responding to Small Business/DVBE Procurements or other methods? 

MSAs have established scope, Terms & Conditions, and pricing, which allow User Agencies to buy directly from vendors. In addition, one of the drawbacks to the SB/DVBE option is the dollar value limits.

 

  • If I’m a small business or disabled veteran business enterprise, how do I become certified in California?

Follow the instructions on the following link or contact the Office of Small Business and DVBE Services (OSDS) at OSDSHelp@dgs.ca.gov.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

 

  • I’ve never sold or contracted with the State, where can I learn more?

Learn more about contracting with the state of California:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/How-to-do-business-with-the-state-of-California.

State agencies can access professional consulting services through the current information technology (IT) consulting MSA, which is detailed below.

 

CONTRACT NUMBER: 5167010-001 TO 348

DESCRIPTION: Information Technology (IT) Consulting Services

CONTRACTORS: Various

MSA TERM: April 21, 2017 through April 20, 2021 or April 20, 2022
USER AGENCIES: State of California and Local

SINGLE ORDER LIMIT: $1,500,000.00 including amendments, unless otherwise specified by approved delegated purchasing authority.  Each state agency’s purchasing authority is listed by acquisition type and method on their Purchasing Authority Approval Letter (PAAL).  To review a state agency’s PAAL, please refer to “Departments with Approved Purchasing Authority" list.

contractor documents

Prior to using this MSA, state agencies are reminded to have obtained all required approvals (e.g., IT Project, GC 19130), and followed all applicable state statutes, regulations, policies and procedures including but not limited to Public Contract Codes (PCC) and relevant California Codes, California Code of Regulations (CCR), State Administrative Manual (SAM), Department of General Services (DGS) Management Memos (MM), State Contracting Manuals (SCM), DGS Broadcast Bulletins (BB), California Department of Technology (CDT) Technology Letters, Department of Finance (DOF) Budget Letters, and Statewide Information Management Manual (SIMM).

 

Agencies/state entities requesting the use of Agile Classifications must seek approval from California Department of Technology (CDT) prior to use.  Contact adpq@state.ca.gov with any requests.

Please carefully review the User Instructions in its entirety.  If further assistance is necessary, please refer to the webpages above or call (916) 375-4579.

A. This statewide, non-mandatory MSA provides IT Consulting Services at contracted pricing to the State of California, and is authorized by Public Contract Code (PCC) §10298 and §12100 et seq.

B. While the State of California makes this MSA available to local governmental agencies, each local agency shall make its own determination as to whether using this MSA is consistent with its procurement policies and regulations.  A local governmental agency includes any city, county, city and county, district or other governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds.

The term of the MSA is three (3) years, with two (2) optional one-year extensions for a possible total of five (5) years.

A. $1.5 million per transaction dollar threshold applies, including amendments unless otherwise specified in the state agency’s Purchasing Authority Approval Letter.

B. State agencies may submit a purchasing authority change request (PACR) to seek a higher purchasing authority up to $10,000,000.00 for each contract, including amendments in accordance with SCM Volume 3, Chapter 6 and SCM Volume F, Chapter 1.  You may submit your request or questions to PAMS@dgs.ca.gov.

C. This order limit does not apply to local agencies.

D. This order limit does not apply to contracts executed by DGS Procurement Division (PD), One-Time Acquisitions (OTA).  OTA has authority to conduct procurements and issue contracts that exceed a state agency’s purchasing authority.

The MSA SOW includes twenty-five (25) classifications.  MSA contractors agreed to comply with the requirements of the MSA SOW and to provide staff meeting the education and experience required for each classification awarded.  For more detailed information, please refer the RFP by clicking this hyperlink RFP 5167010.

 
  • Senior Project Manager
  • Project Manager
  • Senior Technical Lead
  • Technical Lead
  • Business Solutions Analyst
  • Senior Programmer
  • Programmer
  • Technical Writer
  • Information Security Specialist
  • Senior Enterprise Architect
  • Enterprise Architect
  • Informatics Data Analyst
 

Agencies/state entities requesting the use of the following Agile Classifications must seek approval from California Department of Technology (CDT) prior to use.  Contact adpq@state.ca.gov with any requests. 

  • Product Manager

  • Technical Architect

  • Interaction Designer/User Researcher/Usability Tester

  • Writer/Content Designer/Content Strategist

  • Visual Designer

  • Front End Web Developer

  • Back End Web Developer

  • DevOps Engineer

  • Security Engineer

  • Delivery Manager

  • Agile Coach

  • Business Analyst

  • Digital Performance Analyst

A. SCM policy requires that a minimum of three (3) offers from eligible contractors shall be solicited including one (1) from SB and/or DVBE when available.  Due to the increased dollar threshold available through this MSA, additional offers must be solicited as commensurate to RFO project dollar values.  The table below defines by project dollar value:

RFO Project
Dollar Value
Total MSA contractors
eligible to respond
Minimum # users
must solicit (i.e., email RFO)
Minimum # of responses
or non-responses users must document*
Minimum # of final offers
required for RFO award
Up to $1,500,000.00 335 3 3 1
Up to $5,000,000.00 157 9 3 1
Up to $10,000,000.00 57 15 3 1

* Can consist of phone call to inquire why contractor did not respond to an RFO.

  DGS encourages soliciting and documenting more than the minimum required.

B.  State agencies must contact MSA contractors to determine and document why they did not respond.  The rationale for proceeding with less than the minimum responses must be documented in the procurement file.

C.  State agencies cannot seek offers from contractors for classifications they were not awarded.  RFOs must be sent to only those MSA contractors that offer the classifications that are required to fulfill the obligations set forth in the user agency’s project SOW.

D. RFOs must be sent only to the MSA contractors found on the Contractor List for MSA 5167010.   State Agencies cannot accept responses from any other MSA.  Each MSA is a separate and distinct contract with different classifications, terms and conditions.

E. Hourly rates specified in each MSA are guaranteed for the entire MSA term as the maximum hourly rates to be charged.  State agencies are encouraged to seek lower rates during the RFO process.

F. Contractors were given the opportunity to provide information regarding the specific services provided under this MSA utilizing the MSA Marketing Request Form which can be found in the Contractor Documents section above.  Agencies may utilize the MSA Contractor Marketing List found in the Contractor Documents section above when sending out RFOs.

G. Qualifying experience may be substituted for the required education where identified in the SOW on a year-for-year basis:

  • Four (4) years of experience can be substituted for a Bachelor’s Degree.

  • The substituted experience must be in addition to the required years of experience.

    • Example: If the Experience requirement is five (5) years, and the individual is substituting four (4) years of experience for a Bachelor’s Degree, a total of nine (9) years of experience is required.

A. Purchase Documents

State departments not transacting in FI$CAL must use the STD 213 and STD 215 for purchase execution.

The STD 213 must contain the following:

  • Agency Order Number (Purchase Order Number)
  • Ordering Agency Name
  • Agency Billing Code
  • Purchasing Authority Number
  • Master Agreement Number (Contract Number)
  • Supplier Information (Contract Name, Address, Phone Number, Fax, E-mail)
  • Classifications, Hourly Rates, and Hours Billed

B. FI$Cal Purchase Documents

State departments transacting in FI$Cal will follow the FI$Cal procurement and contracting procedures.

C. A STD 213 executed before the end of the MSA term, including any extensions, may continue beyond the expiration date of the MSA for up to five (5) years.

Provided that the original contract included options for changes that were assessed and considered in the selection for award during the RFO process, State Agencies may amend a purchase order within the one-year period after the expiration of the MSA for time and/or money provided that:

  • The purchase order is active at the time the amendment is executed.  An expired purchase order cannot be amended.

  • Amendments for time do not exceed five (5) years beyond the expiration date of the MSA.

  • Amendments for money do not exceed the Tier value in which the purchase order was originally awarded.

  • Amendments are conducted in accordance with SCM Volume 3, Chapter 6.

User agencies shall not amend contracts to add classifications that were not evaluated in the original RFO.

Travel costs are not included.  If a User Agency allows for travel costs, reimbursement for contractor’s personnel for travel, per diem, lodging, meals and incidentals shall not exceed State rates current at the time of purchase as defined in the California Department of Human Resources Rules 599.615 to 599.635. Travel costs allowed by the user agency shall be itemized separately on the user agency purchase contract.

A. For current and up-to-date information including State Contract Administrator contact, please refer to the MSA User Instructions which can be found in the User Agencies Documents section above.

B. DGS will bill each state agency an administrative fee to use this MSA.  The administrative fee should NOT be included by the user agency in the order total, nor remitted before an invoice is received from DGS.  Current fees (rates) are available online in DGS Office of Fiscal Services website.

C. Advisory - For all local governmental agency transactions issued against this MSA, contractor remits to DGS/PD an Incentive Fee of an amount equal to one percent (1%) of the total purchase contract amount including amendments, excluding taxes and freight.  Local agencies should monitor their offer(s) and subsequent contract(s) to ensure the 1% fee has not been included in the user agency’s purchase price nor invoiced separately to the purchasing entity (user agency).  All prices offered to a local governmental agency by the contractor shall reflect its awarded MSA rates.

D. Ordering agencies should inform DGS/PD of contractor or contracting issues in a timely manner.

The closing date for the IT Consulting Services MSA 5167010 Application Process has been extended to October 1, 2020 at 5:00 p.m. PT.  Any application package received after the close date and time will not be evaluated.  Please visit Cal eProcure Event ID 0000004097 to access the IT Consulting Services MSA 5167010 Application documents dated 07/2018.

The State highly encourages interested parties to participate in the new IT Consulting Services MSA 5207025 opportunity available soon.  Please visit Cal eProcure Event ID 0000017401 to access the IT Consulting Services MSA Fact Sheet.  To view upcoming solicitation opportunities, please refer to the announcements section of the DGS Procurement Division website.

CONTACT

Master Agreements

Department of General Services
Procurement Division

707 Third Street, Second Floor, MS 202
West Sacramento, CA 95605

Phone: (916) 375-4365
Email: DGSITConsultingMSA@dgs.ca.gov

TDDC Solicitation

For Cal eProcure assistance, contact:
eprocure@dgs.ca.gov

For eVAQ assistance, contact:
TechnologyProcurements@state.ca.gov