CalPIA Waiver Exemption for Reasonable Accommodation Acquisitions - 704

State agencies must first evaluate CALPIA products (i.e. chairs, tables). If CALPIA does not offer products that meet the individualized needs (such as features or functionality of necessary equipment) of the applicant or employee with a disability necessary to fulfill an approved* reasonable accommodation (RA) request, the state agency may proceed with the purchase without a CALPIA exemption/waiver. The state agency must document the procurement file in sufficient detail to explain why CALPIA products did not meet the needs specified in the RA request.

*“Approved” means that the state agency followed their internal RA process and received the appropriate approvals before proceeding with the purchase.

Reminder: Medical and/or confidential information regarding the RA request must not be retained in the procurement file.