AMENDING an LPA PURCHASE DOCUMENT - 1605

Amendments for Goods and Services

Original orders, which include options for changes (e.g., quantity or time), that were assessed and considered in the selection for award during the RFO process, may be amended consistent with the terms of the original order, provided that the original order allowed for amendments.  If the original order did not evaluate options, then amendments are not allowed unless an NCB is approved for those amendments.

Amendments may be executed without NCB approval for incidental omissions such as:

• Transposition of numbers from the RFO response to the purchase document or
• Inadvertent failures to include such things as contact names or for mistyped addresses.
• This does not apply to changes in quantity or time.

Amendments must also be executed for contractor name changes that have been authorized in the LPA contract.

Amendments Unique to Non-IT Services  

If the original contract permitted amendments, but did not specify the changes, (e.g., quantity or time), it may be amended. Per Public Contract Code (PCC) 10335(d)(1), a contract may only be amended once under this exemption. The time shall not exceed one year, or add not more than 30% of the original order value and may not exceed $250,000.00.  If the original contract did not have language permitting amendments, the NCB process must be followed.

Original transaction valued less than $5,000

Unless otherwise directed by LPA user instructions, the NCB process must be followed if an amendment will cause the original transaction amount to exceed $4,999.99 and the original transaction was established based on fair and reasonable methodology.