DEPOSITS – INTRODUCTION - 8030

Agencies/Departments must comply with all applicable SAM sections regarding the preparation, depositing, reporting, and correction of deposits made into the centralized State Treasury System. Agencies/Departments shall report deposits in a timely and accurate manner to expedite the reconciliation of agency/departmental accounts and to maximize interest earnings.

Agencies/Departments shall deposit collected funds into the State Treasurer’s demand depository account at an approved depository bank. For information on approved depository banks, see SAM Section 8031.

Agencies/Departments shall follow the FI$Cal Deposit Slip Process to create the deposit slip(s) and the Report of Deposit (ROD). For information on the FI$Cal Deposit Slip Process, see SAM Section 8033. For instructions on completing the ROD form and its distribution, see SAM Section 8033.2.

The SCO issues the monthly Centralized Treasury Trust System Account Statements (i.e., bank statements) following the end of the month. Agencies/Department may download statements directly from ViewDirect and Mobius View on the SCO website. For information on the bank reconciliation, see SAM Section 7923.

Agencies/Departments shall deposit all Electronic Fund Transfers and payment card collections into a Zero Balance Account (ZBA) at an approved depository bank. For information on requesting a ZBA, see SAM Section 8002. For information on payment card deposits, see SAM Section 8032.6.