YEAR-END REPORT NO. 2, ACCRUAL WORKSHEET - 7953

The Year-End Report No. 2, Accrual Worksheet, provides agencies/departments with a uniform and systematic method of compiling year-end accruals. It is the supporting worksheet for Report No. 1, Report of Accruals to Controller’s Accounts. The accruals consist of the assets, liabilities, and deferred credits reflected in the agency/department’s records but not in the central records that the State Controller’s Office (SCO) maintains as of June 30. Report No. 2 excludes certain accounts maintained by the SCO, such as Cash in State Treasury, Deposits in Surplus Money Investment Fund, and other similar accounts.

Agencies/Departments will organize and validate the report as follows:

1. The first column will list the following accounts: revenues, miscellaneous receipts, appropriations, and deferred credits. Each agency/department will enter account titles as necessary for its individual use.
   
   
2. Additional columns will be created for the asset, liability, and deferred credits accounts as listed on Report No. 8, Post-Closing Trial Balance.

   The deferred credits column will be used to record such accounts as:

   • Uncleared Collections
   • Provision for Deferred Receivables
   • Reimbursements Collected in Advance
   • Revenues Collected in Advance
   • Cash Overages
   • Reserve for Prepaid Items
   • Reserve for Advances

   The amounts in the deferred credits column should be entered under the Miscellaneous Accounts section and offset with related amounts in other columns (e.g., General Cash, Accounts Receivable, Prepayments) so that the rows net to zero.
   
   

3. The amounts for the revolving fund adjustments should net to zero. For information on the revolving fund adjustments, see SAM Section 10601.
   
   
4. The total amount of each column must agree with a specific account balance on Report No. 8. If two or more accounts are assigned to one worksheet column, the column total must agree with the sum of those accounts. These amounts will be recorded to the corresponding account on Report No. 1, Form 571 A.
   
   
5. The total amount of each row records the nominal account activity. The reversed sign of these amounts will be posted to the corresponding accounts on Report No. 1, Form 571 D.

A sample of Report No. 2 is shown in the 7953 Illustration.

For information on Report No. 1, see SAM Section 7952.

For information on Report No. 8, see SAM Section 7962.