(Revised: 07/2014)

Forms – Any preprinted or electronic documents containing fixed messages or requests that are used repeatedly. Variable data or fill-in spaces may or may not be included. This definition applies to all temporary or permanent forms. It applies whether a form is printed by the Office of State Publishing or on agency duplicating equipment. It includes such items as form letters, tags, labels, continuous forms, tab cards and envelopes. Data entry screens and reports from databases are included in this definition.


Business – A business is any partnership, corporation, organization, business trust, or any person or nongovernmental entity or representative thereof, which supplies the state with information by filling out a form.


Business-Use Forms/Reports – State forms and/or reports used to collect and/or solicit information, including signatures,from businesses. See Government Code Sections 14771(c) and 14775.

Public-Use Forms – State forms used to obtain or solicit facts, opinions, or other information from the public or private citizens, etc. See Government Code Section 14741(1).


State Standard (STD.) Forms – State forms developed for use by all agencies to carry out common statewide administrative functions. See Government Code Sections 14771(a)(2-6).

Agency / Departmental Forms – State forms created and used specifically by an agency to carry out the agency’s administrative functions. The term ’agency‘ refers to appropriate departments, offices, boards, commissions, etc.


Forms Management Representative (FMR) – An individual appointed by the department’s director to implement the agency’s forms management program. See Government CodeSection 14772.

Departmental Forms Coordinator (DFC) – An individual appointed by the department’s FMR to serve as liaison between the agency and the Forms Management Center.

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