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1101 - 1120 of 1848 Results

QUARTERLY FINANCIAL REPORTS

Chapter: 7900

Section: 7940

Quarterly, except for June 30, agencies/departments must complete the reports listed below: Trial Balance Budget Report Reconciliation of Controller’s Accounts with Budget Report Statement of Revenue (for governmental cost funds only) See SAM section 8210. Property Reconciliation (see SA ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7940
YEAR-END REPORT NO. 3, ADJUSTMENTS TO CONTROLLER’S ACCOUNTS

Chapter: 7900

Section: 7955

The Year-End Report No. 3, Adjustments to Controller’s Accounts, identifies adjustments needed to correct the central records the State Controller’s Office (SCO) maintains, as of June 30. This report does not correct the records of the SCO, instead, agencies/departments must send a Trans ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7955
YEAR-END REPORTS NO. 7 AND 8, PRE AND POST-CLOSING TRIAL BALANCES

Chapter: 7900

Section: 7962

The Year-End Report No. 7, Pre-Closing Trial Balance, lists the general ledger account balances for real and nominal accounts, including accruals and adjustments, before the nominal accounts are closed to fund balance. The Year-End Report No. 8, Post-Closing Trial Balance, lists the general ledger a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7962
YEAR-END REPORT NO. 5, FINAL RECONCILIATION OF CONTROLLER’S ACCOUNTS WITH FINAL BUDGET REPORT

Chapter: 7900

Section: 7957

The Year-End Report No. 5, Final Reconciliation of Controller’s Accounts with Final Budget Report/Agency Records, presents a reconciliation of an agency/department’s appropriation balances with the State Controller’s Office (SCO) account balances as of June 30. Report No. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7957
BANK RECONCILIATION

Chapter: 7900

Section: 7923

Agencies/Departments will reconcile their General Cash, Revolving Fund Cash, and Agency Trust Fund Cash accounts with their Centralized Treasury Trust System Account Statement (CTS statement). When agencies/departments account for more than one fund in a bank account, agencies/departments will ident ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7923
YEAR-END REPORT NO. 6, FINAL BUDGET REPORT

Chapter: 7900

Section: 7961

At year-end, agencies/departments will prepare a Final Budget Report, Report No. 6. This report presents a summary status of appropriations including expenditures, encumbrances, and balances as of June 30 for each appropriation. This report is not submitted to the SCO, but is kept on file for ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7961
YEAR-END REPORT NO. 11, BANK RECONCILIATION

Chapter: 7900

Section: 7967

Agencies/Departments will prepare Report No. 11, Bank Reconciliation, in accordance with the SAM Section 7923 requirements for monthly bank reconciliations. Report No. 11 is not submitted to the State Controller’s Office but will be retained with other year-end financial reports for aud ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7967
YEAR-END REPORT NO. 18, STATEMENT OF CHANGES IN CAPITAL ASSETS GROUP OF ACCOUNTS

Chapter: 7900

Section: 7977

The Year-End Report No. 18, Statement of Changes in Capital Assets Group of Accounts, accounts for changes resulting from capital asset acquisitions and dispositions during the fiscal year. Agencies/Departments shall submit Report No. 18 for each fund, except fiduciary fun ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7977
YEAR-END REPORT NO. 10, ANALYSIS AND RECONCILIATION OF REVOLVING FUND ACCOUNTABILITY

Chapter: 7900

Section: 7965

During the fiscal year, Revolving Fund Cash is accounted for on an imprest basis. To properly reflect the actual revolving fund composition as of June 30, adjusting entries are necessary for year-end reporting purposes. The adjusting entries will reduce the balance of the revolving fund cash account ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7965
INTRODUCTION TO RECONCILIATIONS AND REPORTS

Chapter: 7900

Section: 7900

This chapter provides information about the periodic reconciliations and reports required of state agencies/departments, including deadlines for reconciling, preparing, and submitting reports to the appropriate control agencies and other departments. This chapter also provides summarized instruction ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7900
PARKING AND COMMUTE SERVICES

Chapter: 4100

Section: 4118

(Renumbered from 4188–4188.06 and Revised 6/96) The OFA maintains parking facilities, provides parking in major urban areas to state employees and the public, and provides commute service information to state employees in coordination with the Department of Transportation. See Government Code ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4118
EXECUTIVE ORDER B-16-12 ZERO EMISSION PURCHASING MANDATE

Chapter: 4100

Section: 4121

Pursuant to Executive Order (EO) B-16-12 state agencies are required to increase the number of zero emission vehicles (ZEV) within the state fleet through the normal course of fleet replacement so that at least 10 percent of fleet purchases of light-duty (LD) vehicles are ZEV by 2015 and 25 percent ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121
DONATIONS AND GIFT OF FLEET ASSETS

Chapter: 4100

Section: 4124

Pursuant to Government Code Section 11005 all gifts or dedication of personal property shall be approved by the Director of the Department of Finance (Finance). OFAM request that Finance approval be included with a department FAP that includes donated assets. However, in the event that Finance appro ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4124
TRAVEL AGENCIES

Chapter: 4100

Section: 4117.4

State employees conducting official business may only use the Statewide Travel Program’s (STP) contracted travel agency for travel reservations. For specific information about STP’s contracted travel agency, please refer to the STP Travel Management Services Resource page. Use o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117-4
STATE FLEET ASSET OVERSIGHT

Chapter: 4100

Section: 4125

OVERVIEW Pursuant to Executive Order B-2-11, state agencies are required to update their fleet asset information into Department of General Services Office of Fleet and Asset Management (OFAM)’s Fleet Asset Management System (FAMS) on a monthly basis, including fuel and utilization data. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4125
ADDENDUMS

Chapter: 4100

Section: 4120.4

OFAM will accept addendums to an approved FAP from a department should fleet needs change during the course of the fiscal year due to extraordinary circumstances for which the department demonstrates an immediate need for the fleet assets. An example of an extraordinary circumstance would be an unex ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-4
HOME STORAGE

Chapter: 4100

Section: 4109

(Renumbered from 4144 and Revised 10/2019) DEFINITION OF VHSP A VHSP is required for any employee who stores a state vehicle at or in the vicinity of his/her home on a frequent basis as defined by CCR, Title 2, Section 599.808 (d). Section 599.808 (d) requires the Department of General Service ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4109
MOBILE EQUIPMENT PURCHASES

Chapter: 4100

Section: 4110

(Renumbered from 4111 and Revised 6/96) A Purchase Order form, STD. 65, or Purchase Estimate form, STD. 66, will be submitted directly to OFA for the purchase of additional or replacement mobile equipment. A justification for additional mobile equipment or an approved Property Survey Report form, ST ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4110
TEMPORARY LEASES OF PASSENGER VEHICLES

Chapter: 4100

Section: 4120.6

If a department incurs significant damage to or loss of an owned passenger vehicle, DGS may provide a temporary DGS vehicle under specific circumstances. These circumstances occur when the deadline to submit an acquisition request has passed and/or there are no state contracts for that vehicle type ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-6
GENERAL SERVICES CHARGE CARD (Deleted 03/07/2024)

Chapter: 4100

Section: 4108.1

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4108-1

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1101 - 1120 of 1848 Results

QUARTERLY FINANCIAL REPORTS

YEAR-END REPORT NO. 3, ADJUSTMENTS TO CONTROLLER’S ACCOUNTS

YEAR-END REPORTS NO. 7 AND 8, PRE AND POST-CLOSING TRIAL BALANCES

YEAR-END REPORT NO. 5, FINAL RECONCILIATION OF CONTROLLER’S ACCOUNTS WITH FINAL BUDGET REPORT

BANK RECONCILIATION

YEAR-END REPORT NO. 6, FINAL BUDGET REPORT

YEAR-END REPORT NO. 11, BANK RECONCILIATION

YEAR-END REPORT NO. 18, STATEMENT OF CHANGES IN CAPITAL ASSETS GROUP OF ACCOUNTS

YEAR-END REPORT NO. 10, ANALYSIS AND RECONCILIATION OF REVOLVING FUND ACCOUNTABILITY

INTRODUCTION TO RECONCILIATIONS AND REPORTS

PARKING AND COMMUTE SERVICES

EXECUTIVE ORDER B-16-12 ZERO EMISSION PURCHASING MANDATE

DONATIONS AND GIFT OF FLEET ASSETS

TRAVEL AGENCIES

STATE FLEET ASSET OVERSIGHT

ADDENDUMS

HOME STORAGE

MOBILE EQUIPMENT PURCHASES

TEMPORARY LEASES OF PASSENGER VEHICLES

GENERAL SERVICES CHARGE CARD (Deleted 03/07/2024)