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STATE PRICE SCHEDULES

Chapter: 3500

Section: 3531

State Price Schedules are established to permit agencies to obtain volume pricing on noncompetitive items and to order directly from vendors. Unlike contracts, use of State Price Schedules is not mandatory. If an agency determines that another brand or type of item would meet their needs at a lower ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3531
MATERIALS EXPEDITING

Chapter: 3500

Section: 3511.2

If initial contacts with a vendor who is late meeting specified delivery dates are unsuccessful, agencies should contact the Buyer responsible for the purchase order or contract. The Buyer or a materials expediter will contact the vendor on your behalf and will continue to monitor the vendor's progr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3511-2
PROHIBITED PRACTICES

Chapter: 3500

Section: 3504

No State officer or employee will personally derive any benefit from use of facilities available to the State for the purchase of equipment, supplies, or commodities. Use of purchase orders or other State purchasing procedures to obtain property for personal use, or misrepresentations to vendors tha ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3504
PROCEDURAL STEPS, SUB-PURCHASE ORDERS

Chapter: 3500

Section: 3575

Copies of the Purchase Order, STD. 65, used for purchases under $100 are not required to be submitted to the Procurement Division, Department of General Services.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3575
AGENCY RESPONSIBILITIES

Chapter: 3500

Section: 3510.2

Issuance of a purchase order by the Office of Procurement, Department of General Services is only one part of the buying process. The agency for whom the merchandise is purchased also has important functions to perform in this process. Following are some of the responsibilities of receiving personne ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3510-2
SALES AND USE TAX ON TRANSPORTATION CHARGES

Chapter: 3500

Section: 3574.5

California sales and use tax does not apply to separately-stated charges for transportation of property from the retailer's place of business or other point from which shipment is made directly to a place specified by the purchaser, except: (1) where the property is sold for a delivered price, or (2 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-5
LOAN OF STATE SURPLUS PERSONAL PROPERTY

Chapter: 3500

Section: 3522

The State and Federal Property Reuse Program Office, Office of Fleet and Asset Management (OFAM),Department of General Services, maintains an inventory of office equipment such as computers, desks, chairs, tables, typewriters, and some office machines that are available to agencies on a short term, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3522
DONATION OF STATE PROPERTY

Chapter: 3500

Section: 3520.5

When an agency proposes to transfer state-owned personal surplus property to a non-state entity, the agency prepares a Property Survey Report STD. 152 and submits it to the State and Federal Property Reuse Program Office for review and approval prior to final disposition. The recipient of the proper ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-5
NONCOMPETITIVE PURCHASE OF EQUIPMENT TO INTERMEMBER WITH EXISTING EQUIPMENT

Chapter: 3500

Section: 3555.3

Purchase estimates requesting purchase of a specific brand or trade name of equipment to match and/or intermember with existing equipment shall contain the following information: What is the quantity of existing equipment to be interfaced that is currently owned by the agency? Why it is necessary ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3555-3
CREDIT CARD INVOICE, COMPLETION OF

Chapter: 3500

Section: 3590.4

Employees using credit cards will insure that, where practicable, oil company sales tickets are completed in ink, and that in every instance the amount of the sale is totaled at the bottom of the sales ticket.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3590-4
TRANSFER TO THE SURPLUS PROPERTY PROGRAM OFFICE

Chapter: 3500

Section: 3520.4

When state-owned surplus personal property is not to be transferred within an agency, the agency submits a Property Survey Report STD. 152 directly to the State and Federal Property Reuse Program Office. The agency must provide adequate information in the "explanation" section of the STD. 152, and i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-4
PROPERTY SURVEY REPORTS

Chapter: 3500

Section: 3520.3

When an agency proposes to dispose of state-owned, nonexpendable surplus property either by sale, by trade-in, or by turning it over to the State and Federal Property Reuse Program Office, or by discarding the property, the agency prepares a Property Survey Report STD. 152 and submits it to the Stat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-3
DEPARTMENTAL PROCEDURES

Chapter: 3500

Section: 3575.1

Please see the State Contracting Manual.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3575-1
PERMANENT POSITIONS

Chapter: 6000

Section: 6509

The budgetary definition of a permanent position is any position authorized by the Legislature for indefinite continuation within a specific classification established by a salary setting authority. They may be full-time, fractional time, or intermittent. Permanent positions must be certified for co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6509
INTRASCHEDULE TRANSFERS, SECTION 26.00 OF THE BUDGET ACT

Chapter: 6000

Section: 6548

Section 26.00 authorizes Finance to augment any program, project, or function of an appropriation by transfer from any other program, project, or function scheduled within the same appropriation. However, augmentations by such transfer are limited to specific percentage increases as detailed in the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6548
INFORMATION TECHNOLOGY AUDITS

Chapter: 6000

Section: 6760

All information technology expenditures are subject to audit at the discretion of the Department of Finance.

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6760
LEGISLATIVE ANALYST’S ANALYSIS OF THE GOVERNOR’S BUDGET

Chapter: 6000

Section: 6330

Following release of the annual Governor’s Budget and related Budget Bill, the Legislative Analyst’s Office prepares an "Analysis of the Governor’s Budget”, as well as a series of publications covering various programs and departments. These reports provide comprehensive, non ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6330
LEGAL BASIS FOR BUDGETARY CONTROL

Chapter: 6000

Section: 6503

The following summaries are intended to serve as a guide to the applicable laws affecting budgetary control. Read the law, not the summary, for an accurate and complete understanding. 1. Government Code provisions relating to fiscal year budgets: Section 13070: Gives the Department of Finance gene ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6503
THE GOVERNOR'S BUDGET - PUBLICATION, DISTRIBUTION, ORDERING, AND PUBLIC SALE

Chapter: 6000

Section: 6320

The Governor's Budget is printed in quantities sufficient to fill official distribution requirements and to provide a limited stock for sale to the public or other departments. The Governor’s Budget and Governor’s Budget Summary including the summary schedules are available on the Depart ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6320
DATA CENTER FINANCIAL MANAGEMENT

Chapter: 6000

Section: 6780

This financial management policy applies to the Office of Technology Services (OTech), an office within the California Department of Technology. The data center is to operate on a breakeven cost basis by fiscal year (within any Government Code (GC) provision for carryover of operating surpluses or ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6780