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TRUCK AND SELF-HAUL TRAILERS

Chapter: 3800

Section: 3828

(Revised & Renumbered from 3826 2/93) CCR, Title 2, Section 599.719 governs reimbursement for costs of moving household goods in a truck or trailer furnished by an employee. Truck or trailer rental charges must be supported by fully legible copies of paid rental agreements.

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3828
STD 213

Chapter: 3800

Section: A-1

State of California Standard Agreement

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/A-1
STD 255

Chapter: 3800

Section: A-4

State of California Moving Service Authorization

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/A-4
STD 66

Chapter: 3800

Section: A-2

State of California Purchase Estimate

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/A-2
OVERSEAS SHIPMENTS

Chapter: 3800

Section: 3827

Agencies will let the DGS Transportation Management Unit know at least 90 days in advance of any requirement for household moves to or from overseas.

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3827
DISCOUNT-BEARING INVOICES CONTAINING FREIGHT CHARGES

Chapter: 3800

Section: 3853

Agencies must directly pay from their revolving fund all freight invoices that are discounted for payment within 30 days. After payment, send these invoices and supporting documents to DGS Transportation Management Unit for audit.

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3853
STORAGE OF HOUSEHOLD GOODS

Chapter: 3800

Section: 3824

You may be reimbursed for household goods placed in storage while in transit for up to 60 calendar days. See CCR, Title 2, Section 599.719. This 60-day allowance is provided to cover situations where you are unable to move your household goods directly from your old residence to your new residence. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3824
ASSISTANCE TO AGENCIES

Chapter: 3800

Section: 3805

You may request any of the following services from the DGS Transportation Management Unit: Buying Supplies. The Unit can give you data and advice to help you develop transportation terms and conditions to be used in invitations to bid and contracts for supplies. The Unit can also give you transpo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3805
RESPONSIBILITY FOR FILING CLAIM

Chapter: 3800

Section: 3864

Whoever owns the freight while in transit has the responsibility for filing claims for loss and damage. Unless the purchase contract states otherwise, the F.O.B. point governs the transfer of title. Therefore, for goods purchased under "F.O.B. Destination" or "F.O.B. Delivered," the shipper or vendo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3864
AUDIT AND APPROVAL FOR PAYMENT OF CARRIER'S FREIGHT BILL

Chapter: 3800

Section: 3825

Instruct all carriers performing household moves under Part II of Moving Service Authorization, STD. 255, and the State's Uniform Tender of Services and Rates to submit their freight bills directly to the DGS Transportation Management Unit. After analysis and audit, the freight bills will be fo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3825
DOCUMENTS REQUIRED IN SUPPORT OF CLAIMS

Chapter: 3800

Section: 3869

If you are filing a claim for loss or damage against a carrier, attach the following documents to the claim. If DGS Transportation Management Unit is filing the claim (claims of $100 or over), send the documents to them. If a vendor is filing the claim against the carrier, send the documents to the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3869
RELOCATION EXPENSES

Chapter: 3800

Section: 3830

Costs of relocating will be reimbursed according to CCR, Title 2, Sections 599.721 and 599.722. See SAM Section 8572.1 for reporting and paying taxes on relocating expenses. Generally permanent residences can be found within 60 days. Therefore the state will usually only pay for relocation expenses ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3830
F.O.B DESTINATION SHIPMENTS—PAYMENT OF INVOICES

Chapter: 3800

Section: 3866

When goods are purchased F.O.B. Destination (F.O.B. Delivered), title to the goods remains with the shipper (vendor) until delivered by the carrier to the consignee in original or acceptable condition. If loss or damage occurs in transit, the vendor must replace the goods or otherwise compensate the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3866
RECEIVING AND INSPECTING FREIGHT SHIPMENTS

Chapter: 3800

Section: 3861

(Revised & Renumbered from 3860 2/93) When you receive a shipment, ask the shipper the following questions: Is it for me? Check the delivery receipt for the consignee's name and address. If your agency has more than one location, make sure the goods are for this exact address. Check the freig ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3861
SALE OF A RESIDENCE

Chapter: 3800

Section: 3831

If you are a represented employee and you want to submit a claim for the sale of your residence, you must do so within one year of reporting to your new official headquarters. The DPA may grant you a one-time, six-month extension. See CCR, Title 2, Section 599.716(d). Your request for an extension o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3831
PARCEL DELIVERY SERVICE

Chapter: 3800

Section: 3836

Parcel delivery service is available to all points within the State and most of the world under DGS Master Services Agreements. For details see Master Service Agreements Package size and weight are limited and limitations vary between parcel companies. Exception. Do not use parcel company se ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3836
FREIGHT DISTRIBUTION COST ANALYSIS—REPLACEMENT OR REPAIRS ($500 OR MORE) OF VEHICLES USED FOR FREIGHT HAULING

Chapter: 3800

Section: 3815

If you want to buy parts or repair a State-owned freight vehicle you have to first get DGS approval if you want to spend more than $500. You must fill out a Purchase Estimate form, STD. 66, and send it to the DGS Transportation Management Unit. See (3800) A–2, in the Appendix. The Unit will re ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3815
EMPLOYEE CONTRACTED SHIPMENTS

Chapter: 3800

Section: 3822

When authorized by Part I of Moving Service Authorization, STD. 255, employees may contract with any household goods carrier. You must pay the carrier directly and submit a claim for reimbursement on a Travel Expense Claim, STD. 262. Your claim must be supported by legible copies of the carrier ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3822
REQUESTS TO EXCEED MAXIMUM WEIGHT LIMITS

Chapter: 3800

Section: 3823

The Director of the Department of Personnel Administration (DPA) is authorized to grant exceptions to the 11,000 pound weight limit on moving household goods. If you want to get this exception granted, your agency must send a request to the DPA before the move. Submit your request to the Department ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3823
CLAIMS AGAINST FREIGHT CARRIERS FOR LOSS OR DAMAGE TO SHIPMENTS

Chapter: 3800

Section: 3862

Use the following instructions for filing a claim against a carrier for loss or damage to shipments in transit: Departments are granted authorization to refrain from collecting accounts receivables of $500 or less, provided that: Attempts to collect are in accordance with SAM section 8776.6. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3862