OVERAGES AND SHORTAGES - 8150.2
Agencies/Departments will credit any cash overages in a change fund, cash purchase fund, or cash payment fund to Account No. 2090000, Cash Overages (Legacy Account No. 3710), at the time of identification. Agencies/Departments will clear any cash overages as revenue or operating revenue at least once each quarter. See SAM Section 10507 for the entry to record cash overages.
Agencies/Departments will establish an accounts receivable due from the custodian at the time of identification of any cash shortages in a change fund, cash purchase fund, or cash payment fund. Agencies/Departments will prepare a Revolving Fund Disbursement Voucher form, STD 438, for the shortage, and issue a revolving fund check to reimburse the cash fund for the shortage. See SAM Section 8072 for procedures to reimburse the revolving fund and SAM Section 10507 for the entry to record cash shortages.
Agencies/Departments must submit any revolving fund deficiencies to the Department of Finance, Office of State Audits and Evaluations. The Director of Finance may approve replenishment from an existing appropriation designated by an agency/department for a deficiency or shortage in the revolving fund. See SAM Section 8072 to replenish the cash shortage.
Revised and renumbered from 8171 and 8172