Authorization to use Privately-Owned Vehicle - 0753

Agencies are responsible for determining who will be authorized to drive privately- owned vehicles while conducting official State business.

See Appendix A-3 for instructions on preparing Authorization to Use Privately-Owned Vehicle form, STD. 261. An employee must certify in writing the vehicle will always be covered by liability insurance at the following levels: $15,000 for personal injury to, or death of, one person; $30,000 for personal injury to two or more persons in one accident, and $5,000 for property damage.  The vehicle is adequate for the work.   The vehicle is equipped with operating safety belts. The vehicle is in safe mechanical condition.

Complete the certification on STD. 261. The authorizing supervisor retains STD. 261. Each year the form must be verified and resigned. Supervisors verify that there is a current STD. 261 on file for an employee before signing a Travel Expense Claim.

Employees should be aware that the insurance maintained by the state is for the liability above the amount of the employees' policies. Mileage rates paid to employees include an amount that reimburses employees for maintaining minimum insurance coverage.