ENTRY NO. 10 – DISBURSEMENT OF GENERAL CASH - 10510-DEC-2021
Purpose: To record cash disbursed from the agency/department’s General Cash account.
Cash is disbursed from the agency/department's General Cash account as refunds to payers, as remittances to the State Treasury, or to banks for dishonored checks.
Refunds to payers because of denied applications or for other reasons are made daily or as refunds are determined and approved.
State agencies/departments are notified by banks whenever checks are dishonored. Upon notice that a check has been dishonored, the agency/department reimburses the bank with a check drawn upon the agency/department’s General Cash account.
References: SAM sections 8043, 8091, 8094, 8095, and 10511
General Cash Remitted to State Treasury
Debit/ Credit |
Account |
Legacy Account |
Account Description |
Note |
Debit |
Not Used |
1115 |
General Cash – Remittance in Transit |
a |
Debit |
Not Used |
1150 |
Cash in Transit to State Treasury |
a |
Debit |
1104000 |
Not Used |
Cash in State Treasury |
b |
Credit |
1101000 |
1110 |
General Cash |
c |
Note:
- Amount of general cash remitted for deposit in the State Treasury.
- Amount of Cash in State Treasury.
- Total cash disbursements.
Record Buy-back of Dishonored Check
Debit/ Credit |
Account |
Legacy Account |
Account Description |
Note |
Debit |
Not Used |
1315 |
Accounts Receivable-Dishonored Checks |
a |
Debit |
1200910 |
Not Used |
NSF Receipts Clearing |
a |
Credit |
1101000 |
1110 |
General Cash |
b |
Note:
a. Payments to banks for dishonored checks.
b. Total cash disbursements.
Refunds to Payers from General Cash
Debit/ Credit |
Account |
Legacy Account |
Account Description |
Note |
Debit |
1200900 |
Not Used |
Refunds Clearing |
a |
Debit |
Not Used |
3730 |
Uncleared Collections |
a |
Debit |
Not Used |
8000 |
Revenue |
b |
Debit |
Not Used |
9892 |
Prior Year Revenue Adjustments |
c |
Credit |
1101000 |
1110 |
General Cash |
d |
Note
- Amount of suspense items refunded to payers.
- Amount of revenue refunded to payers.
- Amount of prior year revenue refunded to payers.
- Total cash disbursements.