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COMPLIANCE REVIEW

Chapter: 4900

Section: 4942

Specific projects or Agencies/state entities as a whole may be subject to compliance reviews conducted by the California Department of Technology (Department of Technology). The purposes of a compliance review are to verify Agency/state entity adherence to statewide IT policies as well as approved A ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4942
INTERNET ACCESS REQUIREMENTS

Chapter: 4900

Section: 4985.2

As part of the Internet Access Policy, agencies/state entities shall ensure the following requirements are met: Internet Access To ensure the minimum baseline security safeguards are in place, agencies/state entities must use California Government Enterprise Network (CGEN) supplied service ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4985-2
PROJECT APPROVAL LIFECYCLE PARTICIPATION

Chapter: 4900

Section: 4923

The analysis performed in support of Project Approval Lifecycle Stage /Gate deliverables must be based on an understanding of the needs, priorities, and capabilities of: (1) the users of the information that is to be provided; and (2) the Agency/state entity’s unit or program that will have op ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4923
INTRODUCTION

Chapter: 4900

Section: 4982

Government Code Section 11534 and 11790 define two consolidated data centers in state government: 1) the Hawkins Data Center in the Department of Justice, and 2) the Office of Technology Services in the California Department of Technology. Other data processing centers are considered single-Age ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4982
BASIC POLICIES

Chapter: 4900

Section: 4900.2

Each Agency/state entity must establish an ongoing strategic planning process for IT and submit its strategic plan to the California Department of Technology for approval. The strategic planning process established by an Agency/state entity should be consistent with its needs, resources, uses of IT, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4900-2
INFORMATION MANAGEMENT COSTS

Chapter: 4900

Section: 4903.2

By February 1 of each year, or as instructed by the Department of Technology in SIMM 05A, each Agency/state entity is required to summarize its actual and projected information technology costs, telecommunications costs and information security costs (including the expenditure of federal grant funds ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4903-2
POST-IMPLEMENTATION EVALUATION REPORT

Chapter: 4900

Section: 4947

A post-implementation evaluation report (PIER) must be prepared by the Agency/state entity following the completion of each IT project, unless the Agency/state entity has entered into an interagency agreement with the Department of Finance’s Office of State Audits and Evaluations (OSAE) under SAM Se ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4947
CONCEPTUALLY APPROVED IT PROJECT PROPOSALS REPORT

Chapter: 4900

Section: 4904

To forge the necessary integration of the business and Information Technology (IT) functions in California state government, the California Department of Technology (Department of Technology) publishes a Conceptually Approved IT Project Proposals Report each quarter. The Report will be based on the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4904
OPEN SOURCE AND CODE REUSE EXCEPTIONS

Chapter: 4900

Section: 4984.2

Legal Authority Government Code 11545 and 11546 Definitions Reference SAM 4819.2 Policy As part of the Open Source and Code Reuse policy, each state entity shall: Evaluate, as part of the Project Approval Lifecycle alternatives analysis, existing state software solutions ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4984-2
AUDIT OF INFORMATION TECHNOLOGY PROJECTS

Chapter: 4900

Section: 4943

All information technology (IT) projects are subject to audit, with project reporting and evaluation documents an essential aspect of the audit trail. Documentation supporting project decisions must be kept by the Agency/state entity for a minimum of two years following approval of the post-implemen ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4943
ACCEPTABLE USE OF GenAI

Chapter: 4900

Section: 4986.12

Scope: This Chapter of the GenAI Policy applies to all Executive Branch State Entities. Policy: An Executive Branch State Entity is responsible for educating and ensuring all users comply with its Acceptable Use Policy and data sharing agreements. GenAI must not be used for, or to ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-12
ONE-YEAR APPROPRIATIONS

Chapter: 8300

Section: 8381

Section deleted.

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8381
BLANKET ESTIMATES

Chapter: 8300

Section: 8342.2

(Deleted and content moved to 8342, 9/2020)

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8342-2
TRANSFERS OF BUDGET ALLOTMENT

Chapter: 8300

Section: 8324

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8324
OPEN SOURCE AND CODE REUSE POLICY INTRODUCTION

Chapter: 4900

Section: 4984

Legal Authority Government Code 11545 and 11546 Definitions Reference SAM 4819.2 Policy The California Department of Technology (CDT) is committed to improving the way state entities buy, build, and deliver information technology (IT) and software solutions to better support cost efficiency, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4984
ENCUMBRANCES - OPERATING EXPENSES AND EQUIPMENT

Chapter: 8300

Section: 8342

The manner of recording encumbrances for the operating expense and equipment category varies, depending upon the type of expenditure involved. Explanations below are intended to clarify the manner of accounting for various types of expenditures. Traveling-in-State or (In-State Travel) Agencies/depa ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8342
GENERAL

Chapter: 8300

Section: 8300

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8300
PROJECT APPROVAL LIFECYCLE PROCESS

Chapter: 4900

Section: 4927

Each Agency/state entity must follow a systematic, analytical process for evaluating and documenting the analysis of proposed IT projects, as defined in SAM Section 4819.2. This process includes: Developing an understanding of a problem (or opportunity) in terms of its effect on the Agency/state e ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4927
CONTINUING APPROPRIATIONS (Deleted/moved to 8326 9/2020)

Chapter: 8300

Section: 8382

Deleted and content moved to 8326, 9/2020

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8382
REIMBURSEMENTS

Chapter: 8300

Section: 8365

Amounts received as a payment for the cost of services performed/to be performed, or of other expenditures made for, or on behalf of, another entity (e.g., an agency/department reimbursing another for administrative work performed on its behalf). Reimbursements represent the recovery of an expendit ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8365