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DISCOUNT-BEARING INVOICES CONTAINING FREIGHT CHARGES

Chapter: 3800

Section: 3853

Agencies must directly pay from their revolving fund all freight invoices that are discounted for payment within 30 days. After payment, send these invoices and supporting documents to DGS Transportation Management Unit for audit.

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3853
STORAGE OF HOUSEHOLD GOODS

Chapter: 3800

Section: 3824

You may be reimbursed for household goods placed in storage while in transit for up to 60 calendar days. See CCR, Title 2, Section 599.719. This 60-day allowance is provided to cover situations where you are unable to move your household goods directly from your old residence to your new residence. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3824
ASSISTANCE TO AGENCIES

Chapter: 3800

Section: 3805

You may request any of the following services from the DGS Transportation Management Unit: Buying Supplies. The Unit can give you data and advice to help you develop transportation terms and conditions to be used in invitations to bid and contracts for supplies. The Unit can also give you transpo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3805
DEMURRAGE

Chapter: 3800

Section: 3807

(Revised & Renumbered from 3810 2/93) Usually only a fixed time is allowed by the carrier for loading or unloading of rail cars, trucks or trailers, or other types of transportation. If it takes longer, the carrier will bill for the extra time. Therefore, you must make every effort to load and u ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3807
AUDIT AND APPROVAL FOR PAYMENT OF CARRIER'S FREIGHT BILL

Chapter: 3800

Section: 3825

Instruct all carriers performing household moves under Part II of Moving Service Authorization, STD. 255, and the State's Uniform Tender of Services and Rates to submit their freight bills directly to the DGS Transportation Management Unit. After analysis and audit, the freight bills will be fo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3825
DOCUMENTS REQUIRED IN SUPPORT OF CLAIMS

Chapter: 3800

Section: 3869

If you are filing a claim for loss or damage against a carrier, attach the following documents to the claim. If DGS Transportation Management Unit is filing the claim (claims of $100 or over), send the documents to them. If a vendor is filing the claim against the carrier, send the documents to the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3869
RELOCATION EXPENSES

Chapter: 3800

Section: 3830

Costs of relocating will be reimbursed according to CCR, Title 2, Sections 599.721 and 599.722. See SAM Section 8572.1 for reporting and paying taxes on relocating expenses. Generally permanent residences can be found within 60 days. Therefore the state will usually only pay for relocation expenses ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3830
F.O.B DESTINATION SHIPMENTS—PAYMENT OF INVOICES

Chapter: 3800

Section: 3866

When goods are purchased F.O.B. Destination (F.O.B. Delivered), title to the goods remains with the shipper (vendor) until delivered by the carrier to the consignee in original or acceptable condition. If loss or damage occurs in transit, the vendor must replace the goods or otherwise compensate the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3866
RECEIVING AND INSPECTING FREIGHT SHIPMENTS

Chapter: 3800

Section: 3861

(Revised & Renumbered from 3860 2/93) When you receive a shipment, ask the shipper the following questions: Is it for me? Check the delivery receipt for the consignee's name and address. If your agency has more than one location, make sure the goods are for this exact address. Check the freig ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3861
SALE OF A RESIDENCE

Chapter: 3800

Section: 3831

If you are a represented employee and you want to submit a claim for the sale of your residence, you must do so within one year of reporting to your new official headquarters. The DPA may grant you a one-time, six-month extension. See CCR, Title 2, Section 599.716(d). Your request for an extension o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3831
PARCEL DELIVERY SERVICE

Chapter: 3800

Section: 3836

Parcel delivery service is available to all points within the State and most of the world under DGS Master Services Agreements. For details see Master Service Agreements Package size and weight are limited and limitations vary between parcel companies. Exception. Do not use parcel company se ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3836
FREIGHT DISTRIBUTION COST ANALYSIS—REPLACEMENT OR REPAIRS ($500 OR MORE) OF VEHICLES USED FOR FREIGHT HAULING

Chapter: 3800

Section: 3815

If you want to buy parts or repair a State-owned freight vehicle you have to first get DGS approval if you want to spend more than $500. You must fill out a Purchase Estimate form, STD. 66, and send it to the DGS Transportation Management Unit. See (3800) A–2, in the Appendix. The Unit will re ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3815
EMPLOYEE CONTRACTED SHIPMENTS

Chapter: 3800

Section: 3822

When authorized by Part I of Moving Service Authorization, STD. 255, employees may contract with any household goods carrier. You must pay the carrier directly and submit a claim for reimbursement on a Travel Expense Claim, STD. 262. Your claim must be supported by legible copies of the carrier ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3822
REQUESTS TO EXCEED MAXIMUM WEIGHT LIMITS

Chapter: 3800

Section: 3823

The Director of the Department of Personnel Administration (DPA) is authorized to grant exceptions to the 11,000 pound weight limit on moving household goods. If you want to get this exception granted, your agency must send a request to the DPA before the move. Submit your request to the Department ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3823
CLAIMS AGAINST FREIGHT CARRIERS FOR LOSS OR DAMAGE TO SHIPMENTS

Chapter: 3800

Section: 3862

Use the following instructions for filing a claim against a carrier for loss or damage to shipments in transit: Departments are granted authorization to refrain from collecting accounts receivables of $500 or less, provided that: Attempts to collect are in accordance with SAM section 8776.6. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3862
EMPLOYEE RESPONSIBILITIES REGARDING RELOCATION

Chapter: 3800

Section: 3832

It is the employee's responsibility to examine housing availability at the new location. Represented employees must keep lodging receipts. Otherwise, you will be reimbursed at the non-commercial per diem rate. Lodging receipts are not required for nonrepresented employees. You may claim the approp ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3832
TERMS AND DEFINITIONS

Chapter: 3800

Section: 3801

CCR. California Code of Regulations. Commercial Carrier. A shipping company that transports freight for profit. Consignee. The person or party who accepts a shipment or delivery. Consignor. The person or party who tenders a shipment for delivery. Delivered Cost. The total cost o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3801
AGENCY RESPONSIBILITY

Chapter: 3800

Section: 3806

Your agency must perform all traffic management activities that are not performed by the DGS Transportation Management Unit. You must stay within the policies of the SAM and follow the guidance furnished by the Transportation Management Unit. Except for designated exceptions, you must also: Give ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3806
GENERAL POLICY

Chapter: 3800

Section: 3800

Government Code Sections 14920 through 14922 define the purposes and duties of Transportation Management. These Government Code Sections give the Department of General Services (DGS) the authority to set and enforce statewide traffic management policy and regulations. All State agencies must follow ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3800
CONCEALED DAMAGE OR LOSS

Chapter: 3800

Section: 3868

There are often disputes about who is responsible for concealed damage or loss of shipments. However, this type of claim is just as valid as any other type. If part of the shipment is missing, you must prove that the missing goods were actually shipped and then were not delivered. If goods were dama ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3868