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PROJECT SUMMARY PACKAGE

Chapter: 4900

Section: 4930

A Project Summary Package must be prepared and included in each Feasibility Study Report and Special Project Report. In addition, the Project Summary Package may be used to document the feasibility study for projects with a total development cost equal to or less than ten percent of the Agency/state ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4930
MAINTENANCE AND OPERATIONS PLAN POLICY

Chapter: 4900

Section: 4946

The Maintenance and Operations (M&O) Plan provides an orderly, cost effective and planned process for ongoing routine M&O activities of implemented IT systems. The California Department of Technology (Department of Technology) may request Agencies/state entities to submit an M&O Plan for ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4946
INDEPENDENT PROJECT OVERSIGHT REPORTS

Chapter: 4900

Section: 4940.1

Independent Project Oversight Reports (IPORs) are used to detail a project’s progress against the project objectives, scope, schedule, and cost defined in approved Project Approval Lifecycle documents. IPORs must be completed by the Department of Technology IPO Manager, who shall identify and ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4940-1
CLOUD AND INTERNET ACCESS METHODS

Chapter: 4900

Section: 4985.3

As part of the Internet Access Policy, agencies/state entities shall use the following cloud and internet access methods: Internet Access: Agencies/state entities shall use CDT managed Internet access services to connect to the Internet. Agencies/state entities are not permitted to use oth ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4985-3
OPEN SOURCE AND CODE REUSE POLICY REQUIREMENTS

Chapter: 4900

Section: 4984.1

Legal Authority Government Code 11545 and 11546 Definitions Reference SAM 4819.2 Policy Nothing in SAM Section 4984 shall be construed to require state entities to make custom developed-code available as Open Source, if, on the facts of the particular case, disclosure of t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4984-1
POLICY COMPLIANCE

Chapter: 4900

Section: 4989.8

If the Department of Technology determines that an Agency/state entity’s procedures or practices are not consistent with the Desktop and Mobile Computing Policy or with the Agency/state entity’s own approved policy, delegation of approval authority will be rescinded and the Agency/state ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4989-8
PURPOSE

Chapter: 4900

Section: 4900

Strategic planning is essential to the successful adoption of IT in state government. An Agency/state entity information management strategy provides a means of coordinating systems development throughout the Agency/state entity over the long term. It enables the Agency/state entity to build systems ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4900
DEFINITION OF DESKTOP AND MOBILE COMPUTING

Chapter: 4900

Section: 4989.2

The following activities require prior approval from the Department of Technology and are excluded from the delegation authority to acquire desktop and mobile computing commodities. These activities must be treated in accordance with SAM Sections 4819.3 through 4819.42. IT Projects – As ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4989-2
POST-IMPLEMENTATION EVALUATION REPORT-CONTENT AND FORMAT

Chapter: 4900

Section: 4947.2

The Post Implementation Evaluation Reports (PIERs) must be submitted in a format specified by the California Department of Technology (Department of Technology) and signed by the Agency/state entity director or his/her designee, see SIMM Section 50. The level of detail included in the PIER must be c ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4947-2
PROJECT APPROVAL LIFECYCLE BASIC POLICY

Chapter: 4900

Section: 4921

Project Approval Lifecycle (PAL) Stage/Gate deliverables must be reviewed and approved in accordance with the general requirements of SAM Sections 4819.3- 4819.42 (State Information Management Authority and Responsibility), as well as the specific requirements of Sections 4927-4928. See SIMM Section ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4921
IT PROJECT OVERSIGHT

Chapter: 4900

Section: 4940

Department of Technology project oversight is required for all Reportable Information Technology (IT) projects, unless otherwise exempted by the Department of Technology. IT Project Oversight is required to begin on the proposed project start date as identified in the Stage 4 approval letter and mus ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4940
SPECIAL PROJECT REPORT - GENERAL REPORTING REQUIREMENTS

Chapter: 4900

Section: 4945

Preparation of an Special Project Report (SPR) is required whenever a project substantially deviates from the costs, benefits or schedules documented in the approved Stage 4 Project Readiness and Approval, when a major revision occurs in project requirements or methodology, when criteria ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4945
PROJECT APPROVAL LIFECYCLE PURPOSE

Chapter: 4900

Section: 4920

The Project Approval Lifecycle (PAL) represents an opportunity for Agency/state entity’s management to assess the full implications of a proposed IT project. The PAL is also the means of linking a specific IT project to the Agency/state entity’s strategic business plans and IT plans, and ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4920
PROJECT MANAGEMENT

Chapter: 4900

Section: 4910

“Project management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. Project Management develops and implements plans to achieve a specific scope that is driven by the objectives of the program or portfolio it is subjected t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4910
EXHIBITS AND SUPPORTING DOCUMENTS

Chapter: 4900

Section: 4903

The documents required in SAM Sections 4903.1-4903.4 supplement the information in the Agency/state entity AIMS by providing details about the organization or information management within the Agency/state entity and the resources available to the Agency/state entity.

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4903
AGENCY INFORMATION MANAGEMENT STRATEGY DOCUMENTATION

Chapter: 4900

Section: 4900.3

Each Agency/state entity is expected to tailor the documentation of its information management strategy to its own needs and to provide the Department of Technology with sufficient information for the Department of Technology to understand that strategy in light of the Agency/state entity’s ov ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4900-3
INTERNET POLICY

Chapter: 4900

Section: 4985.1

Agencies/state entities must use CDT for Internet access, and their Internet destined traffic must traverse through CDT managed devices for the purpose of providing continuous monitoring and protection for the state’s critical IT infrastructure assets. Agencies/state entities must adhere to al ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4985-1
PROJECT MANAGER QUALIFICATIONS

Chapter: 4900

Section: 4910.1

Agencies/state entities must assign Project Managers with the qualifications and skills commensurate with the complexity of the IT project they are managing. Assigning a skilled Project Manager is of critical importance to the success of IT projects. Project Management qualification requirements may ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4910-1
SPECIAL PROJECT REPORT-CONTENT AND FORMAT

Chapter: 4900

Section: 4945.2

The Special Project Report (SPR) must provide sufficient information for Agency/state entity management, executive branch control agencies, and the Legislature to assess the merits of the proposed project change and determine the nature and extent of future project oversight requirements. If an SPR ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4945-2
INDEPENDENT VERIFICATION AND VALIDATION

Chapter: 4900

Section: 4940.3

Independent Verification and Validation (IV&V) is the process for ensuring that a product, service, or system meets requirements and specifications and that it fulfills its intended purpose. Within IV&V, the term verification refers to the process of evaluating software to determine whether ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4940-3