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ACCOUNT NO. 9811, OPERATING TRANSFERS IN

Chapter: 10400

Section: 10469

Normal Balance: Credit Purpose: This account shows the amount transferred and/or receivable from other funds of (1) receipts and/or accruals that are accounted as revenue of the transferring fund, (2) amounts to be disbursed immediately by the transferee fund; i.e., where the transferee fund is ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10400/10469
AUDIT AND APPROVAL FOR PAYMENT OF CARRIER'S FREIGHT BILL

Chapter: 3800

Section: 3825

Instruct all carriers performing household moves under Part II of Moving Service Authorization, STD. 255, and the State's Uniform Tender of Services and Rates to submit their freight bills directly to the DGS Transportation Management Unit. After analysis and audit, the freight bills will be fo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3825
INFORMATION SECURITY MONITORING

Chapter: 5300

Section: 5335

Policy: Each state entity is responsible for continuous monitoring of its networks and other information assets for signs of attack, anomalies, and suspicious or inappropriate activities. Each state entity shall ensure: 1. An event logging and monitoring strategy, which provides ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5300/5335
ZEV PURCHASE ORDERS & ABBREVIATED ZEV ACQUISITION PROCESS

Chapter: 4100

Section: 4121.5

ZEV Purchase Orders To ensure approved ZEVs are purchased and agencies comply with applicable annual ZEV purchasing requirements, purchase orders for ZEVs must be issued within the same fiscal year or three months after receiving a FAP approval, whichever is later. Abbreviated ZEV Acquisition Proces ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-5
AUTHORIZED SIGNATURE FILE

Chapter: 8000

Section: 8001.3

Agencies/departments will prepare an intra-office memo that lists the names of each person authorized to sign agency/department checks. Examples of both a manual and facsimile signature (if used to sign checks) will be shown. It is the agency’s/department’s responsibility to ensure that ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8001-3
OFFSET PROCEDURES

Chapter: 8200

Section: 8293.4

(Revised and renumbered from 8790) Offsetting is the process where an amount owed to a debtor is used to pay an outstanding account of the debtor. Before offsetting, agencies/departments must ensure collection procedures have been followed in accordance with SAM section 8293.1, and agencies/departm ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8200/8293-4
DEFERRED CHARGES AND OTHER ASSETS

Chapter: 7600

Section: 7627

(Summary Accounts 170-199 and Legacy Level 1 Accounts 2500-2900) Account Account Name Account Definition Legacy 1700000 Provision for Deferred Interfund Loans Payable Provision for interfund loans not payable within one year. 2500 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7600/7627
ACCOUNT NO. 9812 OPERATING TRANSFERS OUT

Chapter: 10400

Section: 10470

Normal Balance: Debit Purpose: This account shows the amount transferred and/or payable to other funds of (1) revenue collected and/or accrued for other funds by "Feeder Funds", (2) amounts that are revenue for the collecting fund, (3) amounts to be disbursed by the transferee fund where the tr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10400/10470
ACCOUNT NUMBER 3110, DUE TO OTHER FUNDS OR APPROPRIATIONS

Chapter: 10400

Section: 10442

Normal Balance: Credit Purpose: This account shows the amounts due to other funds by reason of statutory provisions relating to allocation of moneys among funds and other special circumstances. At year-end, it includes amounts payable for revenues collected and/or accrued by it for other funds. It d ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10400/10442
CLASSIFYING PROPERTY - CONSTRUCTION WORK IN PROGRESS

Chapter: 8600

Section: 8610.7

Construction work in progress is used to accumulate costs incurred to construct or develop a tangible capital asset before it is substantially ready to be placed into service (at which time the costs would be reclassified into the appropriate major classification). Depreciation cannot begin until th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8610-7
COST ESTIMATING METHODOLOGY

Chapter: 6000

Section: 6607

(Revised and renumbered from 6622 on 3/2009) A standard methodology has been developed for use in estimating costs in regulations. The main components of that methodology are (1) statement of the mandate, (2) background or introductory material, (3) working data, (4) assumptions, (5) calculations, a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6600/6607
SALARY ADVANCES

Chapter: 8500

Section: 8595

Agencies/departments may only issue salary advance checks to employees for salary earned when: Errors or delays in submitting or processing documents making it impossible for the State Controller's Office (SCO) to prepare and deliver proper salary warrants within a reasonable time, or Separating ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8595
FISCAL AGENT

Chapter: 8000

Section: 8002.1

Fiscal agents are financial institutions or other third parties receiving remittances and/or making disbursements on behalf of the state. The state's normal procedures for receipts and disbursements should be used whenever possible to minimize the use of fiscal agents. If special circumstance ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8002-1
STATE AGENCY RESPONSIBILITIES

Chapter: 1900

Section: 1950

These activities are the primary operational components of a state agency’s program to comply with the requirements of AB 75 (PRC Sections 40148-42928), AB 341 (PRC Sections 42649 & 42926), and AB 1826, (PRC Sections 42649.8 - 42649.86). Each state agency shall: Designate a Rec ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1900/1950
PERSONNEL MANAGEMENT

Chapter: 5300

Section: 5305.4

Policy: Each state entity must identify security and privacy roles and responsibilities for all personnel. This will ensure personnel are informed of their roles and responsibilities for using state entity information assets, to reduce the risk of inappropriate use, and a documented process to remov ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5300/5305-4
OUTFLOW OF RESOURCES

Chapter: 7600

Section: 7670

The high level accounts described in this section includes appropriated and unappropriated expenditures, expenses and other uses of financial resources. The accounts are listed in various categories which represent the type of goods or services purchased. The accounts listed below are the hi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7600/7670
CLASSIFYING PROPERTY - INFRASTRUCTURE

Chapter: 8600

Section: 8610.6

(Revised 10/2020 and renumbered from 8610) Infrastructure assets are long-lived capital assets/property that typically are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include: Roads Bridges Tunn ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8610-6
TRANSFER OF FUNDS TO THE ARCHITECTURE REVOLVING FUND (ARF)

Chapter: 6800

Section: 6811

Section 14957 of the Government Code establishes the Architectural Revolving Fund (ARF) which receives, through transfer, funds for the following related to the betterment and new construction of state-owned buildings: Studies, New construction, Major construction and equipment, Minor co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6811
FOOD WASTE

Chapter: 1900

Section: 1930.5

Food waste is one of the largest single disposed materials in California landfills. Assembly Bill 1826 (PRC Sections 42649.8 - 42649.86) was passed in September 2014 requiring businesses, including state agencies, which generate certain amounts of organic waste per week to have organic waste recycli ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1900/1930-5
ADDITIONAL INFORMATION AND PROVISIONS

Chapter: 8400

Section: 8474.1

No Additional Invoice Required for Penalty Amount: Agencies/Departments shall pay the applicable penalties without requiring a separate vendor invoice for the penalty amount. Penalty Shall Not Be Waived: Except for the 30-day extensions granted in the event of emergencies during a declared fi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8474-1