Management Memos

A Management Memo (MM) is used for the distribution of management or policy information to state entities and often is a preliminary amendment to the State Administrative Manual (SAM).

Management Memos (MM) provide information to state departments directly related to the State Administrative Manual (SAM) on:

  • Matters that need immediate attention.

  • Statewide management policy to be included in the State Administrative Manual (SAM).

  • Temporary instructions, reminders, or other material that will not be included in SAM.

Management memos expire within 12 months from the issue date. (SAM 0025)

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Published Management Memos

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MM No. 24-02 | Subject: Small Business Participation, wholly or partly, funded by the Federal Infrastructure Investment and Jobs Act (IIJA)
Date Issued: 04/19/2024 | Effective Date: 04/01/2024
Agency: DGS

MM No. 24-01 | Subject: State Motor Vehicle Insurance Account 2024-25 Fiscal Year Assessment
Date Issued: 03/28/2024 | Effective Date: 07/01/2024 | Supersedes: 23-01
Agency: DGS

 

 

MM No. 23-02 | Subject:  Electric Vehicle Supply Equipment (EVSE) Requirements for Leased Facilities
Date Issued: 09/12/2023 | Effective Date: 08/15/2023
Agency: DGS

MM No. 22-02 | Subject:  Buy Clean California Act for Public Works Project Contracts
Date Issued: 6/28/22 | Effective Date: 7/1/22
Agency: DGS | No. of Originals: 3

 

 

MM No. 21-08 | SUBJECT:  Statewide Telework Policy
Date Issued: 10/5/2021 | Effective Date: 10/1/2021

Agency: DGS | No. of Originals: 2

 

MM No. 21-07 | SUBJECT:  Airline Reservation Requirements

Date Issued: 7/8/21 | Effective Date: 8/1/21

Agency: DGS | No. of Originals: 2

 

MM No. 21-06 | SUBJECT:  Annual Reporting Requirement for Marketing and Outreach Advertising Material Purchases Targeting Ethnic and LGBTQIA Communities

Date Issued: 4/1/21 | Effective Date: 4/1/21

Agency: DGS | No. of Originals: 3

 

MM No. 21-05 | SUBJECT:  Office of State Publishing (OSP) and California Prison Industry Authority (CalPIA) Joint Modification to Printing Services Procurement Process

Date Issued: 4/30/21 | Effective Date: 4/30/21

Agency: DGS | No. of Originals: 3

 

MM No. 21-04 | SUBJECT:  Recycling Modular Systems Furniture and Conventional Furniture

Date Issued: 4/30/21 | Effective Date: 4/30/21

Agency: DGS | No. of Originals: 3

 

MM No. 21-02 | SUBJECT:  Data Management Requirements for State Agency Printing Operations (IN-PLANTS)

Date Issued: 3/4/21 | Effective Date: 3/4/21

Agency: DGS | No. of Originals: 2

 

MM No. 21-01 | SUBJECT:  Telematics Installation and Usage Mandate

Date Issued: 1/13/21 | Effective Date: 1/13/21

Agency: DGS | No. of Originals: 2

MM No. 20-07 | SUBJECT:  ELECTRONIC SIGNATURES, ELECTRONIC TRANSACTIONS AND ELECTRONIC RECORD MANAGEMENT FOR STATE FORMS

Date Issued: 12/24/20 | Effective Date: 12/24/20

Agency: DGS | No. of Originals: 2

MM No. 19-03 | SUBJECT:  State Agency Printing Operations 

Date Issued: 05/24/19 | Date Expires: Until rescinded or incorporated into SAM 

Agency: DGS | No. of Originals: 4

  

 

 

MM No: 18-01 | SUBJECT: DGS Delegation of Public Works Projects to Client Agencies

Date Issued: 03/28/18 | Date Expires: When incorporated into SAM

Agency: DGS | No. of Originals: 5

 

There are no active 2017 management memos.

MM No. 16-07 | SUBJECT:  Zero-Emission Vehicle Purchasing and Electric Vehicle Service Equipment Infrastructure Requirements 
Date Issued: 12/02/16 | Date Expires: Until Rescinded or incorporated into the State Administrative Manual
Agency: DGS | No. of Originals: 12

 MM No. 16-03 | SUBJECT: Reporting Acquisitions of Goods and Services in the State Contracting and Procurement Registration System (SCPRS) 
Date Issued: 06/17/16 | Date Expires: Until Rescinded or Superseded
Agency: DGS | No. of Originals: 3

 

MM No. 15-07 | SUBJECT: Diesel, Biodiesel, and Renewable Hydrocarbon Diesel Bulk Fuel Purchases 
Date Issued: 12/9/15 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 2

 

MM No. 15-06 | SUBJECT: State Buildings and Grounds Maintenance and Operation 
Date Issued: 10/15/15 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 6
Note: Links updated 09/2016

MM No. 15-05 | SUBJECT: Policy And Procedures For Acquiring Modular Systems Furniture
Date Issued: 07/17/15 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 3

MM No. 15-04 | SUBJECT: Energy Use Reduction For New, Existing, And Leased Buildings
Date Issued: 05/13/15 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 5

MM No. 15-03 | SUBJECT: Minimum Fuel Economy Standards Policy
Date Issued: 04/28/15 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 4

MM No. 14-09 | SUBJECT: Energy Efficiency in Data Centers and Server Rooms
Date Issued: 10/10/14 - Updated 12/15/15 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 2

MM No. 14-08 | SUBJECT: State Telecommunications Vision, Strategy And Policy
Date Issued: 09/25/14 | Date Expires: Until Rescinded
Agency: Department of Technology | No. of Originals: 7

MM No. 14-07 | SUBJECT: Standard Operating Procedures For Energy Management In State Buildings
Date Issued: 07/31/14 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 2

MM No. 14-06 | SUBJECT: Strategically Sourced Statewide Contracts 
Date Issued: 06/03/14 | Date Expires: Until Superseded
Agency: DGS | No. of Originals: 1

MM No. 14-05 | SUBJECT: Indoor Environmental Quality: New, Renovated, And Existing Buildings 
Date Issued: 05/21/14 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 8

MM No. 14-02 | SUBJECT:  Water Efficiency And Conservation
Date Issued: 01/13/14 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 4


MM No. 13-08 | SUBJECT:  Warehouse Utilization Guidelines
Date Issued: 10/08/13  Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 5

MM No. 13-06 | SUBJECT:  Procedures For Energy Management In State Buildings During Electrical Emergencies
Date Issued: 07/11/13  Date Expires: Until Superseded
Agency: DGS | No. of Originals: 4

MM No. 12-07 | SUBJECT: Contracts for Public Relations Services
Date Issued: 12/14/12 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 2

MM No. 12-02| SUBJECT: Disposition of State Owned Computers, Laptops, Monitors and Components to Non-Profit Public Computer Centers

Date Issued: 02/16/12 l Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 4

MM No. 12-01| SUBJECT: Removal of Confidential, Sensitive or Personal Information From State-Owned Surplus Personal Property, Information Assets, and State-Owned Surplus Vehicles
Date Issued: 02/16/12 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 4

MM No. 11-05 | SUBJECT: Bidding Exemption for Training Services
Date Issued: 11/28/11 | Date Expires: Until Revoked
Agency: DGS | No. of Originals: 2

MM No. 11-04 | SUBJECT: Defensive Driver Training - Online Course
Date Issued: 07/18/11 | Date Expires: Until Superseded
Agency: DGS | No. of Originals: 4

MM No. 11-01 | SUBJECT: Cost-Effective Reuse of Surplus Furniture
Date Issued: 02/11/11 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 3
There are no active 2010 management memos.

MM No. 09-01 | SUBJECT: Asbestos Notification to Employees
Date Issued: 02/12/09 | Date Expires: Until Rescinded
Agency: DGS | No. of Originals: 1

There are no active 2008 management memos.

MM No. 07-06 SUBJECT: Contracts For Printing
Date Issued: 06/21/07 Date Expires: Until Rescinded (Corrected FAQs 11/15/13)
Agency: DGS  No. of Originals: 9

MM No. 07-04 SUBJECT: Guidelines Regarding Follow-on Contracts:  Policy and Review Process
Date Issued: 03/02/07 Date Expires: Until Rescinded
Agency: DGS  No. of Originals: 7

MM No. 06-13 SUBJECT: State Agency Obligations Under The Sweat Free Code Of Conduct
Date Issued: 08/31/06 Date Expires: Until Rescinded
Agency: DGS No. of Originals: 4

MM No. 05-18 SUBJECT: Utilization of State Owned or State Leased Facilities by State Agencies
Date Issued: 12/06/05 Date Expires: Until Rescinded
Agency: DGS/RESD No. of Originals: 1

MM No. 05-17 SUBJECT: Assessments Levied by Local Government Agencies
Date Issued: 06/23/05 Date Expires: Until Rescinded
Agency: DGS/RESD No. of Originals: 3

MM No. 04-07 Revision 1 SUBJECT: Smoking Prohibitions in or Near DGS Controlled Space and Vehicles
Date Issued: 7/26/04 Date Expires: Until Rescinded
Agency: DGS No. of Originals: 2

MM No. 03-08 SUBJECT: Alternative Formats (MSword)
Date Issued: 5/9/03 Date Expires: Until Rescinded
Agency: Dept. of Rehab. No. of Originals: 5

MM No. 03-04 SUBJECT: Use of California Multiple Award Schedule and Master Agreement for the Acquisition of Large-Scale Information Technology (IT) System Integration Projects 
Date Issued: 03/17/03 Date Expires: Until Rescinded
Agency: DGS No. of Originals: 1

MM No. 03-03 SUBJECT: Motor Vehicle Accident Reporting 
Date Issued: 02/26/03 Date Expires: Until Superseded
Agency: DGS No. of Originals: 1

Document is available upon request.

MM No. 02-09 SUBJECT: Statewide Emergency Communication Protocol for State Facilities and State Employees

Date Issued: 04/05/02 Date Expires: Until Superseded
Agency: DGS  No. of Originals: 1

 

Documents are available upon request.

MM No. 01-18 SUBJECT: Location of State Owned and Leased Offices
Date Issued: 09/12/01 Date Expires: Until Rescinded or Superseded
Agency: DGS No. of Originals: 2

MM No. 01-17 SUBJECT: Energy Management Business Continuity Planning and Stage 3 Readiness Policy
Date Issued: 08/22/01 Date Expires: When Rescinded
Agency: DOIT  No. of Originals: 3

MM No. 01-16 SUBJECT: State Agency Requirements Regarding Preventive Energy Management
Date Issued: 08/01/01 Date Expires: When Rescinded
Agency: DOIT  No. of Originals: 4

MM No. 01-14 SUBJECT: Procurement of Energy Efficient Products
Date Issued: 07/20/01 Date Expires: When Rescinded
Agency: DGS   No. of Originals: 2

MM No. 01-13 SUBJECT: Information Technology Communication and Conservation Plan for Energy Management
Date Issued: 06/18/01 Date Expires: When Rescinded
Agency: DOIT  No. of Originals: 10

MM No. 01-07 SUBJECT: Implementation of Required Employee Benefits in Specified Personal Services Contracts
(Rescinds MM 00-07)
Date Issued: 05/17/01 Date Expires: No Expiration
Agency: DGS  No. of Originals: 5

Documents are available upon request.

MM No. 00-15 SUBJECT: Changes In Contracting Processes For Service Contracts & Consulting Services Contracts
Date Issued: 12/29/00 Date Expires: No Expiration
Agency: DGS  No. of Originals: 2

MM No. 00-14 SUBJECT: Privacy Policy
Date Issued: 12/19/00 Date Expires: Until Rescinded/ Superseded
Agency: DGS  No. of Originals: 1

MM No. 00-02 SUBJECT: Computer Software Contract Language
Date Issued: 03/17/00 Date Expires: When rescinded
Agency: DGS   No. of Originals: 3

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