Management Memo Archive
25-02
Subject: Buy Clean California Act
Status: Expired May 25, 2026; MM Informational
Resource: See DGS BCAA webpage
Key Words: Global Warming Potential Limits
25-01
Subject: State Motor Vehicle Insurance Account 2025-26 Fiscal Year Assessment
Status: Expired June 30, 2025; Superseded by 26-02
Resource: None
Key Words: MVIA, Claims for Damages, Driver's License and Record Verification, DMV, Employer Pull Notice, Authorized Driver, Telematics, Defensive Driver, Private Vehicles, State Business, Reporting Accidents
24-04
Subject: Telematics
Status: Sunset 07-2026
Resource: SAM 4122
Key Words: EO B-2-11, Implementation, Use of Telematics, Application Programming Interface (API), Telematics Certification, Fleet Asset Management System
24-03
Subject: Government Claim Fee Reduction and Fee Waiver
Status: Expired November 4, 2025; MM Informational
Resource: Government Code § 905.2
Key Words: Filing Fee Requirement, Government Claims, Reduced Filing Fees, Allow Notice, Claimant, Incarcerated Person
24-01
Subject: State Motor Vehicle Insurance Account 2024-25 Fiscal Year Assessment
Status: Expired June 30, 2025; Superseded by 25-01
Resource: None
Key Words: MVIA, Claims for Damages, Driver's License and Record Verification, DMV, Employer Pull Notice, Authorized Driver, Telematics, Defensive Driver, Private Vehicles, State Business, Reporting Accidents
23-02
Subject: Electric Vehicle Supply Equipment (EVSE) Requirements for Leased Facilities
Status: Sunset 07-2026
Resource: SAM 1313.11
Key Words: EO N-19-19 New Leases, Renewing Existing Leases, Fleet Vehicles, Zero-Emission Vehicle (ZEV), ZEV-Hybrid First Purchasing Mandate, ZEV Infrastructure Planning and Readiness, Sustainability, Global CRUISE
23-01
Subject: State Motor Vehicle Insurance Account 2023-24 Fiscal Year Assessment
Status: Expired 6/30/2024
Resource: None
Key Words: MVIA, Claims for Damages, Driver's License and Record Verification, DMV, Employer Pull Notice, Authorized Driver, Telematics, Defensive Driver, Private Vehicles, State Business, Reporting Accidents
22-02
Subject: Buy Clean California Act for Public Works Project Contracts
Status: Rescinded 07-2026
Resource: Superseded by 25-02
Key Words: BCAA, Global Warming Potential, Reduction of Emissions, Contracts, Eligible Materials, Environmental Product Declaration, Project Closeout
21-08
Subject: State Telework Policy
Status: Sunset 07-2026
Resource: SAM 0181
Key Words: Telework Programs, Uniform Expectations, performance Management, Communication, Telecommuting, Work Option
21-07
Subject: Airline Reservation Requirements
Status: Sunset 07-2026
Resource: SAM 4117.1
Key Words: FY 2020-21 California State Budget, Airfare Purchasing, Official Business, Budget Reduction, 5% Reduction
21-06
Subject: Annual Reporting Requirement for Marketing and Outreach Advertising Material Purchases Targeting Ethnic and LGBTQIA Communities
Status: Sunset 07-2026
Resource: Expired March 2023; Temporary 3-year Requirement
Key Words: Three-Year Annual Reporting Requirement, Award
21-05
Subject: OSP and CalPIA Joint Modification to Printing Services Procurement Process
Status: Sunset 07-2026
Resource: SAM 2800, 2811, 2850, 2875
Key Words: Procurement and Contracting, In-Plant Printing, Printing Services Exemption Request
21-04
Subject: Recycling Modular Systems Furniture and Conventional Furniture
Status: Sunset 07-2026
Resource: SAM 3520.9
Key Words: CalPIA, Conventional Furniture, Surplus Furniture, Scrap Metal Recycling Facility, Reutilization, OFAM
21-02
Subject: Data Management Requirements for State Agency Printing Operations (In-Plants)
Status: Sunset 07-2026
Key Words: Annual Reporting, Production Activity, Output Hours, Printing Equipment, Tracking, In-Plant Operations Report
21-01
Subject: Telematics Installation and Usage Mandate
Status: Sunset 07-2026
Resource: SAM 4122
Key Words: EO B-2-11,State Fleet, Mobile Equipment, Vehicles
20-07
Subject: Electronic Signatures, Electronic Transactions and Electronic Record Management for State Forms
Status: Sunset 07-2026
Resource: SAM 1734
Key Words: Forms, Internal/External Customers, Public/Private Sector, Agency Forms, Electronic Format, eSignature, Permissible Types of e-Signatures, Electronic Transactions, Electronic Records, Forms Management Center, Alternate Format, Digital, Contracts, Approval, Confidentiality, Identification, Authentication, Authorization, Accountability
19-05
Subject: State Fleet Vehicle Purchasing Restrictions
Status: Sunset 07-2026
Resource: SAM 4121.8
Key Words: OFAM, EO N-19-19, Sedans, Internal Combustion Engine, Alternative Fuel, Original Equipment Manufacturers, Greenhouse Gas, Zero-Emission Vehicle, Emissions
19-03
Subject: State Agency Printing Operations
Status: Sunset 07-2026
Resource: SAM 2800, 2875, 2876
Key Words: State Printer, CalPIA
16-07
Subject: Zero-Emission Vehicle Purchasing and Electric Vehicle Service Equipment Infrastructure Requirements
Status: Sunset 07-2026
Resource: SAM 4121
Key Words: EO B-16-12, EO B-18-12, ZEV, Alternative Fuel Vehicle, Public Safety Vehicle Exemption, Reimbursement, EV Charging Infrastructure, Expanded ZEV Purchasing, ZEV Telematics, EV Infrastructure, ZEV/Hybrid First Purchasing, Special Performance Requirements, ZEV Infrastructure Planning, EV Charging Reimbursement Authority, Zero-Emission Vehicle, Fleet Acquisition Plan, Statewide Contracts, State Fleet Fuel Reporting, 2016, ZEV Action Plan
16-03
Subject: Reporting Acquisitions of Goods and Services in the State Contracting and Procurement Registration System (SCPRS)
Status: Rescinded 07-2026
Resource: SCM V1, Section 4.12, SCM V2, 2200
Key Words: EO B-12-11, FI$Cal, Reporting Relief, Interim Solution, Transition Period, Upload Tool, Purchase, Goods and Services, Transactions
15-07
Subject: Diesel, Biodiesel, and Renewable Hydrocarbon Diesel Bulk Fuel Purchases
Status: Sunset 07-2026
Resource: SAM 3627
Key Words: EO B-30-15, EO B-2-11, Alternative Fuels, Synthetic Lubricants, Fuel-Efficient Vehicles, Greenhouse Gas Emissions, Alternative Vehicle, Fuel Adoption, Nonpetroleum
15-06
Subject: State Buildings and Grounds Maintenance and Operation
Status: Sunset 07-2026
Resource: SAM 1800
Key Words: EO B-18-12 Leadership in Energy and Environmental Design (LEED), Existing Buildings, Facility Managers, Operational Efficiencies, Conservation, Integrated Pest Management, Drought Moratorium, Landscaping Practices, Building Exteriors, Roofs, Hardscape, Exterior Painting
15-05
Subject: Policy And Procedures For Acquiring Modular Systems Furniture
Status: Sunset 07-2026
Resource: SAM 3520.9
Key Words: Acquisition, Panels, Work Surfaces, Storage, Accessories, Configure, Workstations, Procurement, Recycled Resources
15-04
Subject: Energy Use Reduction For New, Existing, And Leased Buildings
Status: Sunset 07-2026
Resource: SAM 1815
Agency: EO B-18-12, Energy Reduction, Green Building Plan
15-03
Subject: Minimum Fuel Economy Standards Policy
Status: Sunset 07-2026
Resource: SAM 3620.1
Key Words: EO B-1612, Fuel Economy Standard, Passenger Vehicles, Light Duty Trucks, Alternative Fuel, Fleet Acquisitions
14-09
Subject: Energy Efficiency in Data Centers and Server Rooms
Status: Sunset 07-2026
Resource: SAM 1820-1820.4
Key Words: EO B-18-12, Green Building Action Plan, Operating Efficiency, Temperature, Humidity, Power Usage Effectiveness, Network Switches, Routers, Virtualization
14-07
Subject: Standard Operating Procedures For Energy Management In State Buildings
Status: Sunset 07-2026
Resource: SAM 1805.3
Key Words: EO B-18-12, Green Building Action Plan, Energy Management, Electrical Emergencies, Standard Operating Efficiency, Zero Net Energy
14-06
Subject: Strategically Sourced Statewide Contracts
Status: Sunset 07-2026
Resource: SCM V2 Chapter 16
Key Words: State Contracting Manual, Procurement, Multiple Awards, Small Business, Disabled Veteran Business Enterprise
14-05
Subject: Indoor Environmental Quality: New, Renovated, and Existing Buildings
Status: Sunset 07-2026
Resource: SAM 1825 - 1825.5
Key Words: EO B-18-12, Green Building Action Plan, Build, Lease, Operate State Buildings, Indoor Pollutant Levels, Environment
14-03
Subject: State Travel Booking Through CalTravelstore or Concur Travel
Status: Sunset 07-2026
Resource: SAM 4117
Key Words: Airfare, Hotel, Commercial Car Rental, Rail, Statewide Travel Program, Transition Process, Booking
14-02
Subject: Water Efficiency And Conservation
Status: Sunset 07-2026
Resource: Until Rescinded
Key Words: EO B-18-12, Water Conservation, Reduce Water, Baseline Water Use, New and Renovated State Buildings and Landscapes, Recycled Water, Graywater, Rainwater, Stormwater, Critical Activities, Landscape Water Budget Program, Estimating Water Use, Department of Water Resources
13-06
Subject: Procedures For Energy Management In State Buildings During Electrical Emergencies
Status: Sunset 07-2026
Resource: SAM 1810-1810.6
Key Words: EO B-18-12, Energy Use, Electrical Emergency, Notification System, Demand Response
12-07
Subject: Contracts for Public Relations Services
Status: Rescinded 06/24/2024
Resource: None
Key Words: Marketing, Advertising, Communications, Promotional Media, Public Outreach Campaigns, Media Relations, Non-technology Web Development, Graphic Design, Certification
12-02
Subject: Disposition of State Owned Computers, Laptops, Monitors and Components to Non-Profit Public Computer Centers
Status: Sunset 07-2026
Resource: SAM 3520.10, 3520.11
Key Words: Asset Sanitization, Public Computer Centers, Public School District, Non-Profit Organization, OFAM
12-01
Subject: <Removal of Confidential, Sensitive or Personal Information From State-Owned Surplus Personal Property, Information Assets, and State-Owned Surplus Vehicles
Status: Sunset 07-2026
Key Words: Asset Sanitization, Surplus Personal Property, Surplus Vehicles, Disposition, OFAM
11-05
Subject: Bidding Exemption for Training Services
Status: Rescinded 07-2026
Resource: SCM V1, Section 5.80 B.2.n
Key Words: Competitive Bidding, Exemption, Training Contracts
11-04
Subject: Defensive Driver Training - Online Course
Status: Rescinded 07-2026
Resource: SAM 0752
Key Words: DDT, Office of Risk and Insurance Management, ORIM, Official State Business, Vehicle
11-01
Subject: Cost-Effective Reuse of Surplus Furniture
Status: Sunset 07-2026
Resource: SAM 3520
Keywords: Modular Systems Furniture, Conventional Furniture, Surplus Furniture, Revitalized Furniture, CalPIA, OFAM, Property Survey, Surplus Commercially Manufactured MSF, Recycling Unusable Commercially Manufactured MSF
09-01
Subject: Asbestos Notification to Employees
Status: Sunset 07-2026
Resource: SAM 2591
Key Words: State-owned, Leased Buildings, Asbestos Notification
07-06
Subject: Contracts For Printing
Status: Sunset 07-2026
Resource: SCM V1, Section 3.21
Key Words: SEIU, Printing Services, Contracting, Justification, Digital Printing
07-04
Subject: Guidelines Regarding Follow-on Contracts: Policy and Review Process
Status: Sunset 07-2026
Resource: SCM
Key Words: SB 1467, Follow-on Contracting, IT-Contracts, Consultant, Bidding, Disqualification, Conflict of Interest, Consulting Services Contract, Architectural and Engineering, Initial Contract, Evaluation of Work and Deliverables, Subsequent Contract, Solicitation Document
06-13
Subject: State Agency Obligations Under the Sweat Free Code of Conduct
Status: Sunset 07-2026
Resource: SCM General Provisions
Key Words: Laundering, Apparel, Garments, Accessories, Labor, Contracts, Work Environment, Discrimination, Worker, Harassment, Abuse, Subcontractor, Performance
05-18
Subject: Utilization of State Owned or State Leased Facilities by State Agencies
Status: Sunset 07-2026
Resource: Government Code § 14682
Key Words: SB 246, Assignment, Real Property, State-Owned, Office Space
05-17
Subject: Assessments Levied by Local Government Agencies
Status: Sunset 07-2026
Resource: SAM 1311.2
Key Words: State Real Property, Assessment, Proposition 218, Special Assessment Districts, Increased Assessments, Real Estate
04-07
Subject: Smoking Prohibitions in or Near DGS Controlled Space and Vehicles
Status: Sunset 07-2026
Resource: SAM 1330.5
Key Words: Smoke, Owned, Leased Spaces, Vehicle
03-04
Subject: Use of California Multiple Award Schedule and Master Agreement for the Acquisition of Large-Scale Information Technology (IT) System Integration Projects
Status: Rescinded 07-2026
Resource: None
Key Words: EO O-55-02, Procurement Division, Open and Competitive Bidding, Task Force, CMAS, Masters, Procurement Plans
03-03
Subject: Motor Vehicle Accident Reporting
Status: Sunset 07-2026
Resource: SAM 2430
Key Words: Office of Risk and Insurance Management, ORIM, State-Owned Vehicle, State Business
02-19
Subject: Guidelines for the Use of California Multiple Award Schedules (CMAS), Master Agreements (MSA), and Non-Competitively Bid Contracts (NCB)
Status: Rescinded
Resource: None
Key Words: Competitive Bidding, Acquisition of Goods and Services, Contracts, Procurement Division Delegation for Information Technology and Commodities, State Contracting Manual, Non-IT Services
02-09
Subject: Statewide Emergency Communication Protocol for State Facilities and State Employees
Status: Rescinded 07-2026
Resource: Government Code § 8607
Key Words: Communication Process, Emergencies, Earthquakes, Fires, Manmade Disasters, Terrorism, Notice of Potential Emergency, Notice of Emergency, Assessing, Communicating, Mitigating Effects, Office of Emergency Services, California Highway Patrol (CHP)
01-18
Subject: Location of State Owned and Leased Offices
Status: Rescinded 07-2026
Resource: None
Key Words: Locating State Offices, Energy Efficient and Sustainable Building Practices, Excellence in Public Buildings, Sustainable Buildings, EO D-16-00
01-14
Subject: Procurement of Energy Efficient Products
Status: Sunset 07-2026
Resource: SCM 1301, SAM 1805.3, 1821.1
Key Words: Electrical Emergency Crisis, Office Technologies, Lighting Technologies, Commercial/Industrial Equipment and Appliances, Construction Products, Residential Equipment and Appliances, Water Saving Technologies, Energy Consumption
01-07
Subject: Implementation of Required Employee Benefits in Specified Personal Services Contracts
Status: Rescinded 07-2026
Resource: Guidance in SCM V1
Key Words: Required employee Benefits, Personal Services Contracts, Application of Government Code 19134, Agency Funding, Bid Documents and Resulting Contracts, Bid Documents, Proposals
00-15
Subject: Changes In Contracting Processes For Service Contracts & Consulting Services Contracts
Status: Rescinded 07-2026
Resource: AB 1684
Key Words: Contracting service, consultant services, Increase in DGS Exemption Level, Consolidation of Publica Contract Code, Competitive Bidding Threshold Raised, Streamlined Bidding for Certified Small Businesses, Expedited Contracting Process, Master List for Consulting Services
00-14
Subject: Privacy Policy
Status: Sunset 07-2026
Resource: SIMM 5310-A
Key Words: Information Practices Act, Personally Identifiable Information (PII), Personal Data
00-06
Subject: Energy Management in State Facilities During Electrical Emergencies
Status: Sunset 07-2026
Resource: SAM 1810-1810.6
Key Words: EO D-15-00, Electrical Emergency, Reduce Energy Consumption, Building Heating and Cooling systems, Lighting, Other Reductions in Electrical Demand
00-02
Subject: Computer Software Contract Language
Status: Rescinded 07-2026
Resource: SCM General Provisions
Key Words: EO D-10-99, Contract Language, Contractor Certification
99-13
Subject: Energy Management in State Facilities
Status: Sunset 07-2026
Resource: SAM 1805-1805.4
Key Words: Energy Conservation, Building Heating and Cooling Systems, Lighting, Other Energy Management Opportunities
99-12
Subject: Installment Purchase Agreements and Financed Lease Agreements for Goods and Services
Status: Sunset 07-2026
Resource: SCM V2, Ch 19
Key Words: Financing or leasing procurements, installment agreements, lease purchases, GS $Mart Installment Purchases, Lease $Mart Financed Leases
98-16
Subject: Conducting IT (EDP and Telecommunications) Procurements
Status: Rescinded 07-2026
Resource: None
Key Words: Procurement Transactions
97-14
Subject: IT Contract Clauses and Documentation Requirements
Status: Rescinded 07-2026
Resource: None
Key Words: Guidelines for all major IT acquisitions from CDT approved IT projects
2026 Announcement
Consistent with Executive Order N-30-25, DGS has committed to improving efficiency in the delivery of governmental services.
In July of 2026, we conducted a one‑time comprehensive review of all existing Management Memos (MMs) to sunset or rescind outdated or inaccurate information. This review identified approximately 56 MMs that remained in place beyond their intended expiration period, including several dating back more than 26 years.