eProcurement Unit

Each month, State Contract & Procurement Registration System (SCPRS) data is verified for the month prior and any purchase order that may seem unusual (fractionalized quantities, excessive costs, lower than normal rates, bulk item descriptions, etc.) are flagged for notification. Buyers are contacted by email and asked to justify their purchase or make corrections. 

Billing Audits ensure that departments are upholding Executive Order B-12-11 to provide accurate transparency of purchases to the public.

The eProcurement Unit provides support for California's new online marketplace portal, Cal eProcure. Staff can assist users in:

• How to navigate the site

• How to conduct event, contract, SCPRS or SB/DVBE searches

• How to begin bidder registration

For more information, please visit our Cal eProcure Support Page.

Effective July 1, 2016, Department of General Services (DGS) issued Management Memo (MM 16-03) as a requirement to report all acquisitions of goods and services, regardless of dollar amount in Fl$Cal’s (SCPRS). This requirement is irrespective of “Go Live” dates and “Exempt” or “Deferred” departments. 

Since then we have begun monitoring of adoption rate of this new SCPRS requirement. Included in these spreadsheets are Departments SCPRS entries from the BidSync to FI$Cal (Financial Information System for California, pronounced "Fis Cal.") transition.  If you notice your department is not reporting as it should, please contact DGS eProcurement unit to assist you with meeting your reporting requirement.

• SCPRS Adoption Data - Calendar Year 2016 Vs. Calendar Year 2017
• SCPRS Reporting Data - Calendar Year 2018 Vs. 2019 coming soon

Provide assistance to state agencies on the proper use of PD’s FI$Cal SCPRS and California State Contracts Register (CSCR) custom modules and administer and manage the statewide procurement contract items master list within FI$Cal.

The State Contract & Procurement Registration System (SCPRS) and California State Contracts Register (CSCR) tracks overall total contracting dollars and contracts procured by the State of California. Each week, the eProcurement Unit will post data for the public to view. The data posted is for informational purposes only. 
For more information visit our SCPRS, CSCR, and Historical Contracts Data Page.

For departments that are not live in FI$Cal or those that are live but have a large number of SCPRS transactions in backlog, the eProcurement Unit has created The SUPER Tool. The SUPER Tool allows departments to make massive uploads at once into the FI$Cal system. Anywhere from 1 or 50,000 entries! Completed with drop down menus and color coding, the SUPER Tool is a quick and easy way to get caught up on your SCPRS transaction backlog!