Submit the Annual Vehicle Home Storage Permit Certification

State agencies can learn how to submit the Annual Vehicle Home Storage Permit Certification to the Office of Fleet and Asset Management.

Pursuant to the State Administrative Manual section 4109, state agencies and departments (agencies) are required to submit an OFAM 162 - Annual Vehicle Home Storage Permit (VHSP) Certification to the Department of General Services, Office of Fleet and Asset Management (OFAM) by January 2.

What is a VHSP? A VHSP is an official authorization that allows a state employee to store a state-owned vehicle at their residence on a regular basis. Each VHSP request must be submitted using a STD 377 – Vehicle Home Storage Request/Permit form, which must be reviewed and approved by the issuing agency before the permit takes effect.

What is the Annual VHSP Certification? OFAM 162 - Annual VHSP Certification is the form agencies submit to OFAM to report VHSPs currently issued at the time of submission.

Important Notes: Under the California Code of Regulations 599.808(d), the Department of General Services (DGS) reserves the right to audit agency-issued VHSPs. If an agency is found noncompliant with the VHSP policy outlined in SAM section 4109, DGS may revoke the agency’s authority to issue and approve its own VHSPs. Additionally, DGS may request, at any time, copies of approved STD 377 forms along with all supporting documentation.

Guided Steps

  1. Under Executive Order B-2-11, state agencies may issue Vehicle Home Storage Permits (VHSPs) only when they are deemed essential or cost-effective. Before issuing a VHSP, agencies must review the criteria for essential or cost-effective permits outlined in SAM Section 4109 and confirm the permit’s eligibility.
  2. Once permit eligibility is confirmed, a STD 377 – Vehicle Home Storage Request/Permit must be completed for each applicable employee. The VHSP duration may not exceed 12 months. Agencies are required to retain a copy of the approved permit in accordance with their records retention schedule.

  3. Agencies must prepare the following documents:

    • OFAM 162 - Annual VHSP Certification:
    • OFAM 162S - 
    • Essential Permit Call-Out Exemption Request - 
  4. Agencies must submit the Annual VHSP Certification packet, including all required documents, electronically to OFAM at FleetPolicy@dgs.ca.gov no later than January 2 of each year.

ResOURCES

Contact

Policy Development and Compliance Unit

Department of General Services
Interagency Support Division

1700 National Drive
Sacramento, CA 95834
FleetPolicy@dgs.ca.gov