ENTRIES FOR FUNDS NOT USING THE CAPITAL ASSETS GROUP OF ACCOUNTS - 8672-JUN-2011

1. Acquisitions

1a. Purchase

Dr. 23XX or 24XX Asset Account Cr. 3020 Claims Filed

1b. Purchase with Trade-In

Dr. 23XX or 24XX Asset Account(full cash value of new asset)

Dr. 23XX or 24XXAccumulated Depreciation/Amortization(asset traded-in)

Dr. 9XXX Operating Expense Account(if loss on trade-in)

Cr. 23XX or 24XX Asset Account(asset traded-in)

Cr. 3020 Claims Filed(net cash or boot)

2.Lease/Installment Purchase

Dr. 23XX or 24XX Asset Account

Cr. 4220 Lease-Purchase Contracts

3. Transfer

Contact Fiscal Systems and Consulting

Unit

4. Gift

Contact Fiscal Systems and Consulting

Unit

5. Internally Build or Generate

1. Accumulation of development cost until completed or in use
2. Upon completion or at the time the asset is put in use, move accumulated costs from in progress account to the actual asset account

Dr. 2350 Construction Work in Progress or

2430 Internally Generated Intangible Asset In Progress Cr. 3020 Claims Filed Dr. 23XX or 24XX Asset Account Cr. 2350 Construction Work in Progress Or 2430 Internally Generated Intangible Asset in Progress

B. Use

Dr. 9XXX Operating Expense Account Cr.

23XX or 24XX Accumulated Depreciation/Amortization

C. Disposition

1. Sale

Dr. 1110 Cash

Dr. 23XX or 24XX Accumulated Depreciation/Amortization Dr. 9XXX Operating Expense Account (if loss on sale)

Cr. 23XX or 24XX Asset Account

Or

Cr. 8XXX Operating Revenue Account (if gain on sale)

2.Trade-In

See 1b. Purchase with Trade-In

3.Transfer

Dr. 23XX or 24XX Accumulated Depreciation/Amortization Dr. 9XXX Operating Expense Account Cr. 23XX

Or

24XX Asset Account

4.Lost, Stolen, or Destroyed

Dr. 23XX

Or

24XX Accumulated Depreciation/Amortization Dr. 9XXX Operating Expense Account Cr. 23XX

Or

24XX Asset Account