Overview

The folder structure for Approval of Plans is broken into the appropriate region and DSA application number.

The folder structure for Certified/Uncertified projects is broken into the appropriate region; school district; campus; and within the campus, each DSA application number for certified and uncertified projects. Project folders contain a letter or deficiency list that indicate documents and/or fees required to complete project certification. Certified project folder contains the certification letter.

Use this DSA Certification Box link to access approval of plans, certified and uncertified school construction projects.

Note: Some web browsers do not fully support the sort feature within the Certification Box. In these cases, the sort option set on the first screen will carry the command to the subsequent folders.

APPROVAL OF PLANS

  1. Click on the link in Access to Certification Box above to access the Certification Box web application.
  2. Select the Approval of Plans folder.
  3. Select the regional office (Sacramento, Los Angeles, San Diego, Oakland) for the county in which the project is located. If you are unsure which is the relevant regional office, please check the California DSA Regions Map 
  4. After selecting the regional office, you will see a list of PDF files.
  5. Projects are in numerical order.

CERTIFIED & UNCERTIFIED FOLDERS

  1. Click on the link in Access to Certification Box above to access the Certification Box web application.
  2. Next, select the regional office (Sacramento, Los Angeles, San Diego, Oakland) for the county in which the project is located. If you are unsure which is the relevant regional office, please check the California DSA Regions Map.  
  3. After selecting the regional office, you will see a list of school districts for that region.  
  4. After selecting the school district, you can select the campus name.  
  5. Projects are categorized as either Occupied Without Certification or Certified Projects.  Select the appropriate category.
  6. A list of all project numbers missing documentation will appear in the Occupied without Certification folder for the selected campus. (The process to complete the list of archived projects is still ongoing. Contact DSA.)
  1. To request access to upload certification documents to a DSA Certification Box project folder, complete and submit a DSA Certification Box Access Request.
  2. An electronic invitation containing instructions to set up a Box account will be sent via email. Please refer to the DSABox External Library for additional information.
     
Note: some older projects have been realigned to other school districts, renamed, or closed. In such instances, these projects still require certification by the state.

For detailed information on the re-examination process, please refer to PR 13-02: Project Certification Process (PDF).

RE-EXAMINATION FEE

No fee is required if a re-examination request is received within 12 months of the date of the DSA 301-N Notification.

A fee is required on a re-examination request if received 12 months after the date on the DSA 301-N Notification. Any subsequent request will require a fee. Fees are based on the following construction cost schedule:
  • $500 re-examination fee — Projects up to $5 million

  • $750 re-examination fee — Projects between $5 million and $50 million

  • $1000 re-examination fee — Projects higher than $50 million

REQUEST DSA RE-EXAMINE A PROJECT

Requesting DSA to re-examine the project for certification requires the following actions: 

  • Form DSA 302 must be completed, including checking "This is a Request for Re-examination."
    • The form must then be uploaded to the DSA Certification Box. 
    • A copy of the form must be sent electronically (email) to the appropriate DSA regional office as follows: 
    • Region 01: DSACertificationOakland@dgs.ca.gov
      Region 02: DSACertificationSacramento@dgs.ca.gov
      Region 03: DSACertificationLosAngeles@dgs.ca.gov
      Region 04: DSACertificationSanDiego@dgs.ca.gov
    • If a re-examination fee is required, then the fee along with a copy of the form must be mailed or delivered to the appropriate DSA Regional Office. (For clarification, in this instance a completed form DSA 302 is now in the DSA Certification Box, has been emailed and a hard copy is now being sent to the regional office along with the re-examination fee.)

    Note: Do not send an email to the regional office until all re-examination fees have been paid and required documents have been uploaded to the DSA Certification Box.

CONTACT DSA Headquarters

Headquarters Office

Division of the State Architect

1102 Q Street, Suite 5100
Sacramento, CA 95811

 

Reception (916) 445-8100
Fax (916) 445-3521

Headquarters Office Phone Roster (XLS)