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STANDARDS CERTIFICATION AND ASSISTANCE

Chapter: 3100

Section: 3122

If you need help understanding which publications fall under the Library Distribution Act, call the Government Publications Section of the State Library. They will also review and approve your Library Distribution Act policy guidelines and any proposed changes to your approved guidelines.

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3122
ANNUAL CORRECTION

Chapter: 3100

Section: 3151

Section 14911 of the Government Code requires you to check and correct your mailing lists each year. You must do this to every mailing list and to all people on your mailing lists. The only exception is for those lists that are made up for distribution of a publication that has been specifically def ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3151
PUBLICATIONS REPRESENTATIVES

Chapter: 3100

Section: 3130

Each department, board or commission must assign one person as its "Publications Representative." Each December 1st, your organization must send the name, mailing address and telephone number of your Publications Representative to the following: The Office of State Publishing (OSP) of the Departme ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3130
List of Complete Depository Libraries

Chapter: 3100

Section: AT-1

** CALIFORNIA STATE DOCUMENT DEPOSITORY LIBRARIES ** Under the provisions of the Library Distribution Act (Government Code sections 14905, 14906, and 14907), the libraries listed have contracted with the Department of General Services to serve as complete or selective depositories. They agree to pro ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/AT-1
TERMS AND DEFINITIONS

Chapter: 3100

Section: 3101

DGS. The Department of General Services. Complete Depository Libraries. The libraries listed in Table 1 of the Appendix. Exclusive use documents. Documents that are used only by one group or agency. Publication. Anything made in multiple copies. See Government Code Section 14902. S ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3101
DISTRIBUTION OF PUBLICATIONS PRODUCED UNDER CONTRACT

Chapter: 3100

Section: 3126

When your agency awards a contract for any publications that fall under the Library Distribution Act, you must have that contractor print and distribute the extra 100 copies described above in SAM Section 3125. The extra 100 copies should be part of the original printing contract.

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3126
GENERAL POLICY

Chapter: 3100

Section: 3100

It is the policy of the State to make copies of an agency's documents and publications available to the public. The Library Distribution Act was passed to facilitate this process. This Section of SAM describes the Act and the policies and procedures of distributing Agency publications to the public.

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3100
LIBRARY DISTRIBUTION ACT

Chapter: 3100

Section: 3120

The Library Distribution Act set up a means of sending copies of agency publications to libraries. The purpose of this Act is to make State publications available to the public. All agencies must help make their publications available through this program. See Government Code Sections 14900&nd ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3120
DISTRIBUTION OF PUBLICATIONS PRODUCED BY COPYING

Chapter: 3100

Section: 3125

Each agency, except the University of California, must distribute publications that it produces or are produced for the agency by the central copying service. You must prepare 100 extra copies and distribute them as follows: Two copies to: The State Library, Government Publications Section. These ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3125
FREE DISTRIBUTION OF PUBLICATIONS

Chapter: 3100

Section: 3161

Even if the Department of General Services Office of State Publishing is selling your publications for your agency, you may give out the following types of documents, directly and for free for any of the following reasons: You are distributing copies as required by the Library Distribution Act. Se ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3161
POLICY

Chapter: 5000

Section: 5010

A uniform method for recording data relating to the repair or maintenance of data processing equipment, software, and facilities must be established to prevent degradation in customer and vendor support and excessive maintenance costs. Capturing this data at the time of the incident and ensuring its ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5000/5010
EQUIPMENT ACQUISITION, MAINTENANCE AND DISPOSITION

Chapter: 5000

Section: 5001

Information technology equipment that is state-owned will be used as long as its use meets the operational requirements of the user and as long as relative costs versus benefits are favorable. Such equipment will be used, where appropriate and where benefits exceed costs, to replace installed equipm ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5000/5001
ALLOCATION DOCUMENTATION

Chapter: 9200

Section: 9203

Renumbered to 9214.

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9203
ALLOCATION OF INDIRECT COSTS

Chapter: 9200

Section: 9202

Renumbered to 9213.1.

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9202
CENTRAL SERVICE COSTS RECOVERY – INTRODUCTION TO CENTRAL SERVICE COSTS

Chapter: 9200

Section: 9215

(Revised and renumbered from 8753) Central service costs are those amounts expended by central service agencies/departments and the Legislature for the overall administration of state government and for providing centralized services to state agencies/departments. These functions are necessary for s ...

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9215
ALLOCATION OF COSTS – INTRODUCTION

Chapter: 9200

Section: 9200

Renumbered to 9213.

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9200
ALLOCATION OF COSTS – INTRODUCTION

Chapter: 9200

Section: 9213

(Revised and renumbered from 9200) This section provides the definition, methodology, and required documentation for the allocation of agency/department costs to their program budgets. Allocation is the process of assigning and distributing a cost or group of costs to one or more cost objectives i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9213
NON-FEDERAL RECOVERIES - COST ACCOUNTING

Chapter: 9200

Section: 9217.3

(Revised and renumbered from 8792) Agencies/departments will account for the cost of maintaining individual structures, wards, etc. instead of cost accounting by organizational units only after carefully determining that the benefits of doing so outweigh the cost. This can be accomplished by use of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9217-3
NON-FEDERAL RECOVERIES - INTERAGENCY SERVICES

Chapter: 9200

Section: 9217.1

(Revised and renumbered from 8758) Charges for interagency services will include the same cost elements that are included in charges for services to other than state agencies/departments (e.g. direct costs, indirect costs, and central service costs) as prescribed in SAM section 9213.

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9217-1
CENTRAL SERVICE COSTS RECOVERY–RECOVERIES THROUGH SWCAP

Chapter: 9200

Section: 9215.2

(Revised and renumbered from 8755) The Statewide Cost Allocation Plan (SWCAP), like Pro Rata, is a "fair share" distribution of central service costs. SWCAP includes only those central services costs which are allowable for federal reimbursement purposes. In the fall of each year, the Department of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9215-2