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General Policy

Chapter: 700

Section: 0700

This chapter provides guidelines on traveling for official State of California (State) business and for obtaining reimbursements. Travel expenses are reimbursed in accordance with the policies found within the California Code of Regulations, Title 2 (Administration), Division 1 (Administrativ ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0700
MATERIAL SAFETY DATA SHEETS

Chapter: 2500

Section: 2590.2

General Industry Safety Order (GISO) #5194 requires the state to make Material Safety Data Sheets (MSDS) and training available to employees prior to assignment in an area where there is a potential for exposure to a hazardous substance. This Safety Order became fully effective and enforceable ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2590-2
Reimbursement for use of Privately-Owned Aircraft

Chapter: 700

Section: 0744

The reimbursement rate for employee privately-owned aircraft is 50 cents per statute mile. Mileage is computed on the shortest air route from origin to destination, using airways whenever possible. Enter "Air Miles" and mileage on the TEC. For expenses other than mileage, substantiate the expense wi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0744
TOXIC CHEMICAL SAFETY ORDER REQUIREMENTS

Chapter: 2500

Section: 2590.1

In order to comply with the safety order, the following statewide policy is established: The director of each department shall designate an individual to be responsible for employee toxic exposure records. It is suggested that the departmental Safety Coordinator, Return-to-Work coordinator or the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2590-1
Agency-Rented Aircraft

Chapter: 700

Section: 0745

When necessary or in the best interest of the State, an aircraft may be rented. This requires approval of the head of the agency. Obtain advance approval by the Cabinet Section of the Governor's Office in any of these situations: the aircraft is multi-engined; the aircraft is single engined with pow ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0745
STATE EMPLOYEE WORK INJURIES

Chapter: 2500

Section: 2581

Assigned responsibility is necessary for effective procedures for care and treatment of work-related injuries and injury prevention. The responsibility-action assignment presented here forms the basis for departmental procedures.

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2581
Long-Term Travel

Chapter: 700

Section: 0722

Employees on travel status for longer than 31 consecutive days qualify for long-term travel per diem. The full long-term per diem is paid for each 24-hour period provided the employee's primary residence is occupied by the employee's dependents or is maintained at a net expense greater than $200 per ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0722
DEPARTMENT RESPONSIBILITY

Chapter: 2500

Section: 2580.2

Departments shall: Appoint (at least one) Return to Work Coordinator (RTWC) who will be primarily responsible for managing the department’s workers’ compensation claims and ensuring injured employees are returned to work as soon as medically feasible. Choose a medical provider that is pa ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2580-2
Reimbursement for Damage to Privately-Owned Vehicle

Chapter: 700

Section: 0757

An employee can claim repair for a privately-owned vehicle damaged while conducting official State business if the accident was not the employee's fault. Payment is made out of the employing agency's allotted travel funds. File the claim in the following manner: File a Report of Vehicle Accident f ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0757
MEDICAL TREATMENT

Chapter: 2500

Section: 2582

It is state policy to provide all necessary and reasonable medical treatment to an employee who suffers an injury or illness on the job. Each department by law, must post in a conspicuous location frequented by employees a Notice to Employees poster (English e13913) (Spanish e13914). This notice inf ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2582
Noncommercial Allowance

Chapter: 700

Section: 0723

This rate may be claimed by employees for out-of-pocket expenses incurred when staying with friends or relatives, when using their personal travel trailers, camping equipment, vans, or other noncommercial facilities. The employee may claim the noncommercial rate, beginning on the first day of travel ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0723
ASBESTOS NOTIFICATION TO EMPLOYEES

Chapter: 2500

Section: 2591

The purpose of this section is to help agencies, managers, and supervisors meet their responsibilities as employers. State agencies needing information about the existence of asbestos in DGS buildings should contact the building manager. The Real Estate Services Division (RESD) will advise departmen ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2591
Short-Term Travel

Chapter: 700

Section: 0721

Employees on travel status for more than one 24-hour period and less than 31 consecutive days may claim per diem for each 24 hours of travel. Expenses for partial days after the 24 hours may be claimed. Employees on travel status for less than 24 hours may claim lodging expenses, if this applies, an ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0721
EMPLOYEE TOXIC EXPOSURE RECORDS

Chapter: 2500

Section: 2590

All employers, including the State, are required to comply with the CAL/OSHA safety orders. General Industry Safety Order (GISO) Section 3204, (Title 8, California Code of Regulations) became effective April 1, 1981, and it requires the following: If employer creates, obtains, or has access to rec ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2590
Travel Plan

Chapter: 700

Section: 0763

Prepare the Travel Plan in the two sections as referenced in the Budget Letter. Include only those trips that meet the criteria outlined in SAM Section 0762. Do not include trips that must receive individual approval by the Governor. See SAM Section 0764.

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0763
Request for Travel Expense Exception Approval

Chapter: 700

Section: 0715

CALHR will consider travel exception requests when: Appropriate or unavoidable lodging, and/or meal expenses occur while on travel status within 50 miles of headquarters. These circumstances require prior approval by the appointing power. CALHR PML 93-28 delegated to agencies/departments the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0715
STATE WORKERS COMPENSATION

Chapter: 2500

Section: 2580.1

The State Workers' Compensation Program (WCP) in the California Department of Human Resources is responsible for the management of the Master Agreement for workers’ compensation claims between State Compensation Insurance Fund (State Fund) and all legally uninsured State Departments. The WCP a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2580-1
Administration of Out-of-State Travel

Chapter: 700

Section: 0765

Departmental Use of STD. 257 When Blanket Has Been Approved Trips that are included in the approved STD. 260 and travel plan may be taken upon departmental approval. STD. 257 may be used internally for departmental control purposes for such trips but should not be sent to the Agency Secretary, the G ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0765
BASIC SAFETY TRAINING FOR AGENCY SAFETY COORDINATORS

Chapter: 2500

Section: 2580.4

In accordance with Labor Code Section 6400 et seq., and Title 8 of the California Code of Regulations, General Industry Safety Order #3203, the Department of General Services, Office of Insurance and Risk Management, has developed a Basic Safety Training course and has been assigned the respons ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2580-4
OTHER REPORTING REQUIREMENTS FOR JOB-RELATED INJURIES, ILLNESSES AND DEATHS: CALIFORNIA OCCUPATIONAL SAFETY AND HEALTH ACT

Chapter: 2500

Section: 2581.5

Additional work injury and illness reporting and recording is required by the California Occupational Safety and Health Act (CAL/OSHA). Information may be found at the Division of Occupational Safety and Health (Cal/OSHA), Department of Industrial Relations website at http://www.dir.ca.gov/.

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2581-5