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DONATIONS AND GIFT OF FLEET ASSETS

Chapter: 4100

Section: 4124

Pursuant to Government Code Section 11005 all gifts or dedication of personal property shall be approved by the Director of the Department of Finance (Finance). OFAM request that Finance approval be included with a department FAP that includes donated assets. However, in the event that Finance appro ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4124
TRAVEL AGENCIES

Chapter: 4100

Section: 4117.4

State employees conducting official business may only use the Statewide Travel Program’s (STP) contracted travel agency for travel reservations. For specific information about STP’s contracted travel agency, please refer to the STP Travel Management Services Resource page. Use o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117-4
STATE FLEET ASSET OVERSIGHT

Chapter: 4100

Section: 4125

OVERVIEW Pursuant to Executive Order B-2-11, state agencies are required to update their fleet asset information into Department of General Services Office of Fleet and Asset Management (OFAM)’s Fleet Asset Management System (FAMS) on a monthly basis, including fuel and utilization data. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4125
ADDENDUMS

Chapter: 4100

Section: 4120.4

OFAM will accept addendums to an approved FAP from a department should fleet needs change during the course of the fiscal year due to extraordinary circumstances for which the department demonstrates an immediate need for the fleet assets. An example of an extraordinary circumstance would be an unex ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-4
HOME STORAGE

Chapter: 4100

Section: 4109

(Renumbered from 4144 and Revised 10/2019) DEFINITION OF VHSP A VHSP is required for any employee who stores a state vehicle at or in the vicinity of his/her home on a frequent basis as defined by CCR, Title 2, Section 599.808 (d). Section 599.808 (d) requires the Department of General Service ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4109
MOBILE EQUIPMENT PURCHASES

Chapter: 4100

Section: 4110

(Renumbered from 4111 and Revised 6/96) A Purchase Order form, STD. 65, or Purchase Estimate form, STD. 66, will be submitted directly to OFA for the purchase of additional or replacement mobile equipment. A justification for additional mobile equipment or an approved Property Survey Report form, ST ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4110
TEMPORARY LEASES OF PASSENGER VEHICLES

Chapter: 4100

Section: 4120.6

If a department incurs significant damage to or loss of an owned passenger vehicle, DGS may provide a temporary DGS vehicle under specific circumstances. These circumstances occur when the deadline to submit an acquisition request has passed and/or there are no state contracts for that vehicle type ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-6
GENERAL SERVICES CHARGE CARD (Deleted 03/07/2024)

Chapter: 4100

Section: 4108.1

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4108-1
REPAIRS AT COMMERCIAL/STATE FACILITIES

Chapter: 4100

Section: 4115

(Renumbered from 4161, 4162 and 4166, and Revised 6/96) Repairs to state-owned mobile equipment, including replacement of auto glass, at a commercial/state facility exceeding the delegated amount require prior approval from an OFA Inspector of Automotive Equipment (IAE). See OFA State Fleet Handbook ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4115
DISPOSITION

Chapter: 4100

Section: 4111

(Renumbered from 4172 and Revised 6/96) Disposal of mobile equipment shall be by public auction or sealed bid. The method of disposal is subject to approval by OFA. See Government Code Section 13332.09 and OFA State Fleet Handbook.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4111
COMMERCIAL CAR RENTALS

Chapter: 4100

Section: 4117.2

Legal Authority Government Code section 8314(c) – (Violation) Definitions Internal Combustion Engine Vehicles powered by gasoline or diesel fuel. Large/Oversize Vehicle Vehicles classified to be larger than intermediate sized vehicles. Long-Term Rental Vehicles rented for 30 conse ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117-2
ABBREVIATED FAP PROCESS FOR NON-LIGHT DUTY FLEET ASSETS

Chapter: 4100

Section: 4120.8

Replacement mobile equipment and vehicles (fleet assets), excluding aircraft, having a gross vehicle weight rating (GVWR) of 8,501 pounds or more, may be processed through an abbreviated Fleet Acquisition Plan (FAP) process. This abbreviated process replaces the traditional FAP Memo narrative with a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-8
ZEV & HYBRID FIRST PURCHASING MANDATE FOR MEDIUM- AND HEAVY-DUTY VEHICLES

Chapter: 4100

Section: 4121.9

ZEV & Hybrid-Electric Alternative Fuel Vehicle First Purchasing Mandate for Medium- and Heavy-Duty Vehicles As of July 1, 2020, state agencies are required to prioritize purchasing of Zero Emission Vehicles (ZEVs) (including Battery Electric, Fuel Cell, and Plug-In Hybrid) and Hybrid-Electric ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-9
KEY DUE DATES AND TIMEFRAMES

Chapter: 4100

Section: 4127

Fleet Acquisition Plan (FAP) Due Dates: Electronic copies of the FAP [and all required applicable documents, as detailed in State Administrative Manual (SAM) Section 4120] must be submitted to OFAM (email to FARSInfo@dgs.ca.gov) on or after the first day of the fiscal year (July 1st) for which the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4127
REUTILIZATION OR TRANSFER

Chapter: 4100

Section: 4112

(Renumbered from 4173 and Revised 6/96) Mobile equipment no longer needed by an agency/department shall be made available to other state agencies/departments or government entities. Requests for reutilization or transfer of state-owned mobile equipment shall be submitted to OFA. See OFA State ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4112
TRAVEL LOGS

Chapter: 4100

Section: 4107

(Renumbered from 4143 and Revised 6/96) Agencies/departments will maintain a Monthly Travel Log form, STD. 273, on all state- owned passenger mobile equipment except for motorcycles, trucks over 3/4 ton, and heavy equipment. See DPA Section 599.807 and OFA State Fleet Handbook.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4107
LEASES/RENTALS

Chapter: 4100

Section: 4120.5

Vehicles rented or leased for over 30 consecutive calendar days or more than (4) consecutive work weeks (excluding weekends and holidays) are required to be approved through a department’s FAP prior to renting or leasing the vehicle. Continually re-renting fleet assets week to week or with a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-5
VEHICLE INSPECTIONS

Chapter: 4100

Section: 4123

All vehicles shall be inspected for acceptance at the delivering dealer's place of business prior to delivery to the purchasing State agency. See SAM Section 4112. This inspection determines that all specifications are met and that the dealer has performed properly the pre-delivery inspection and se ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4123
EXPENDITURES BY CATEGORY

Chapter: 6000

Section: 6475

The Expenditures by Category statement is prepared for the Governor’s Budget and the Enacted Budget, and summarizes salaries and wages, staff benefits, and operating expenses and equipment. Expenditures by Category presentations include state operations and local assistance expenditures. Opera ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6475
SUBSTITUTIONS

Chapter: 4100

Section: 4120.7

Upon approval from the Department of General Services (DGS), Office of Fleet and Asset Management (OFAM), state agencies may substitute a fleet asset approved for replacement or purchase on their Fleet Acquisition Plan (FAP). Substitutions must be requested only under limited circumstances in ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120-7