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GENERAL SERVICES BILLING INFORMATION

Chapter: 8400

Section: 8471.6

Section deleted and content incorporated into 8471

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8471-6
DISBURSEMENTS BY CONTROLLER'S TRANSFERS PAYROLLS

Chapter: 8400

Section: 8451

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8451
REMITTANCE ADVICE

Chapter: 8400

Section: 8422.3

Section deleted, revised and renumbered to 8422.30

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-3
ELECTRONIC CLAIMS

Chapter: 8400

Section: 8422.203

(Revised and Renumbered from 8422.202) Agencies/departments, with the approval of the State Controller’s Office (SCO), may submit claims recorded on electronic tape. (See 2 CCR § 622.1 Claims Recorded on Electronic Tape). Claims which have the following characteristics ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-203
LATE PAYMENT PENALTIES

Chapter: 8400

Section: 8474

Government Code chapter 4.5, sections 927-927.13, also known as the California Prompt Payment Act (the Act), requires agencies/departments to automatically calculate and pay late payment penalties if they fail to make payments by the date required in the Act for the following: Properly submitted, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8474
ENDORSEMENT OF WARRANTS TO BE RELEASED TO DESIGNEE

Chapter: 8400

Section: 8477.27

Warrants payable to a deceased employee can be negotiated by a designee only if the agency/department releasing the warrants to the designee provides a special endorsement on each such warrant. This endorsement may be typed on the reverse side of each warrant. The endorsement will read: The un ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8477-27
TRANSFER OF DESIGNATION FOR EMPLOYEE ACCEPTING EMPLOYMENT WITH ANOTHER STATE AGENCY

Chapter: 8400

Section: 8477.24

Designation made on an STD. 243, Designation of Person(s) Authorized to Receive Warrants filed by an employee will continue in effect until revoked in writing by the employee or the employee separates from state service. Therefore, a designation on file from an employee that transfers to or accepts ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8477-24
PLAN OF FINANCIAL ADJUSTMENT - APPROVAL

Chapter: 8400

Section: 8452.2

Agencies/departments will submit their original proposed PFA to the Department of Finance, Fiscal System and Consulting Unit (FSCU). Finance will review the PFA to validate that the appropriation items are consistent with authorized legislation for expenditures (e.g., the Budget Act, special appropr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8452-2
WARRANTS—FORGERIES

Chapter: 8400

Section: 8427

When a payee maintains that a state warrant was not received, the payee must contact the agency/department that authorized the payment. The agency/department will prepare a Request for Duplicate Controller's Warrant/Stop Payment (STD. 435) with the original warrant number, issue date, and dollar amo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8427
SELLER’S PERMIT

Chapter: 8400

Section: 8483

(Revised and renumbered from 8721) Agencies/departments must obtain seller’s permits by applying to the California Department of Tax and Fee Administration (CDTFA) before selling or leasing tangible personal property that is subject to sales tax sold at retail. Agencies/department ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8483
CLAIMS AGAINST CAPITAL OUTLAY APPROPRIATIONS

Chapter: 8400

Section: 8422.21

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-21
CLAIM FOR DAMAGE TO OR STOLEN EMPLOYEES' PERSONAL PROPERTY

Chapter: 8400

Section: 8423

Government Code section 19849.8 permits agencies/departments to pay for the repair or replacement of damaged personal property worn or used by an employee in the course of employment (e.g., eyeglasses, hearing aids, dentures, watches, or articles of clothing). Government Code section 19850.6 permits ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8423
REMITTANCE ADVICE DETAILS

Chapter: 8400

Section: 8422.301

Agencies/Departments shall prepare a Remittance Advice (RA) form, STD 404C, for each payee listed on a claim schedule. Agencies/Departments that want to use a customized RA form instead of an STD 404C, must have their customized form design reviewed and approved by the State Controller’ ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-301
PLAN OF FINANCIAL ADJUSTMENT - PURPOSE

Chapter: 8400

Section: 8452

A Plan of Financial Adjustment (PFA) is a plan proposed by a state agency/department to allocate costs paid from one fund or appropriation to other funds or appropriations. The purpose of a PFA is to eliminate the use of multiple claims for an invoice or payroll charge applicable to more than ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8452
CLAIM CORRECTIONS

Chapter: 8400

Section: 8422.5

Deleted revised and renumbered to 8422.50

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-5
PLAN OF FINANCIAL ADJUSTMENT – PREPARATION

Chapter: 8400

Section: 8452.1

A Plan of Financial Adjustment (PFA) request must follow its respective illustration format and preparation process. A proposed PFA with incorrect or missing information will be returned to the agency/department for correction. The three types of PFA, with their statutory authority, are liste ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8452-1
CLAIM SCHEDULES

Chapter: 8400

Section: 8422.2

Section deleted, revised and renumbered to 8422.20

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-2
DEFINITION OF TERMS

Chapter: 8400

Section: 8474.01

(Renumbered from 8474.4) Agency/Department: Refers to all agencies/departments, offices, boards, commissions, institutions, colleges, and special organizational entities within state government. Claim: A bill, invoice, or written request for payment provided by the claimant. Written requests ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8474-01
RELEASE OF WARRANTS TO DESIGNEE

Chapter: 8400

Section: 8477.25

Upon the death of an employee for which the agency/department has on file an unrevoked Designation of Person(s) Authorized to Receive Warrants, STD. 243, the agency/department will immediately do the following: Initiate a "stop request" with the State Controller's Audits Division (SAM secti ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8477-25
GOVERNMENT CLAIMS

Chapter: 8400

Section: 8493

(Revised and renumbered from 8710) Claims for money or damages against the state are presented to and acted on by the Department of General Services (DGS). The Annual Budget Act contains appropriations to pay any claims approved by DGS, and DGS records the associated expenditures. DGS also h ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8493