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STATE OF CALIFORNIA PRINTING SERVICES

Chapter: 2800

Section: 2800

Overview This chapter provides policy for state agency use of printing and reproduction services. The Department of General Services’ (DGS) Office of State Publishing (OSP) and the California Prison Industry Authority (CALPIA) offer printing services to California state agencies on a statuto ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2800
STATE AGENCY IN-PLANT PRINTING OPERATIONS

Chapter: 2800

Section: 2875

Definition An agency in-plant printing operation (hereinafter “in-plant”) is any state agency (state government office, department, division, bureau, board, or commission) which: 1) owns and/or operates one or more pieces of printing equipment, where a piece of equipment is valued at $5 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2875
PAYROLL ACCOUNTING - RECOVERY BY CASH COLLECTION

Chapter: 8500

Section: 8593.1

This section provides accounting procedures to agencies/departments for the Payroll Accounts Receivable (PAR) recovery by cash collection. When cash is received from the employee for the net amount overpaid, the amount collected will be applied to the receivable by debiting General Cash, Acco ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8593-1
HOW TO ORDER CALPIA SERVICES

Chapter: 2800

Section: 2860

TO PLACE AN ORDER: Printing and reproduction services may be obtained from CALPIA by submitting a purchase order to CALPIA customer service, 560 East Natoma Street, Folsom, CA 95630 or by e-mail at customerservice@calpia.ca.gov. Custom quotes should be attached to purchase orders submitted to ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2860
COPYING AND DUPLICATING LIMITATIONS

Chapter: 2800

Section: 2880

State-owned copying and duplicating equipment will not be used for other than official state business. In accordance with Government Code Section 6253 (b), a charge for a copy of a public record is limited to the actual cost of providing the copy, or the prescribed statutory fee, if applicable.

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2880
UNION LABEL ON PRINTING

Chapter: 2800

Section: 2870

All documents printed in-house by Bargaining Unit 14 members or produced by OSP shall have the Bargaining Unit 14, Printing and Allied Trades, union label displayed. When individual state agencies or OSP vends printed material out, state agencies must adhere to the Public Contract Code when soliciti ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2870
PRINTING SERVICES EXEMPTIONS

Chapter: 2800

Section: 2811

Overview SAM section 2800(B), Government Code Section 14850 and Penal Code Section 2807 require state agencies to obtain printing services from the Office of State Publishing (OSP) or the California Prison Industry Authority (CALPIA), as directed by the California State Government Printing Services ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2811
CALPIA STATUTORY AUTHORITY

Chapter: 2800

Section: 2855

Penal Code Section 2807 authorizes CALPIA to provide products and services needed by the state, or any political subdivision thereof, or by the federal government, or any department, agency, or corporation thereof, or for any other public use.

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2855
OSP STATUTORY AUTHORITY

Chapter: 2800

Section: 2805

Enabling Legislation Government Code Section 14850 requires that all state printing be done by the Office of State Publishing (OSP). Government Code Section 14865 requires that all printed materials for state agencies be prepared at the expense of the requesting agency. Government Code Section 148 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2805
CALPIA PROGRAM SUMMARY

Chapter: 2800

Section: 2850

Overview The California Prison Industry Authority (CALPIA) is a self-supporting, customer-focused business that reduces recidivism, increases prison safety, and enhances public safety by providing offenders productive work and training opportunities. Among many other products and services, CALPIA c ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2850
INTERAGENCY AGREEMENTS FOR PRINTING SERVICES

Chapter: 2800

Section: 2812

Interagency Agreements Executed Prior to February 1, 2019 Interagency agreements for printing services between in-plants (see SAM Section 2875) and other state agencies entered into prior to February 1, 2019, will be permitted to continue if the agreement is submitted to the Statewide In-Plant Oper ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2812
ORDERING OSP SERVICES

Chapter: 2800

Section: 2810

Customer Service Representative The Office of State Publishing (OSP) assigns a dedicated customer service representative to each state agency. Agencies may identify their customer service representative on OSP’s website at: https://www.dgs.ca.gov/OSP/Resources/Page-Content/Office-of-State-Pub ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2810
CALPIA SERVICES

Chapter: 2800

Section: 2865

Section deleted and content moved to 2850

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2865
OSP ADVERTISING SERVICES

Chapter: 2800

Section: 2825

Overview Government Code 14851 authorizes the Office of State Publishing (OSP) to include paid advertisements in state publications printed by OSP. State printing services may not be utilized for paid political advertising. For more information on OSP’s advertising program, contact OSP at (91 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2825
RECOVERING COSTS WHEN STATE VEHICLE DAMAGED BY THIRD PARTY

Chapter: 2400

Section: 2456.1

The Office of Risk and Insurance Management of the Department of General Services takes action to recover for most State agencies the cost of damage done to State vehicles by third parties. A few State agencies undertake their own collection activities under statutory authority or upon approval of t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2456-1
RECEIPT OF LEGAL PAPERS

Chapter: 2400

Section: 2461

All departments/agencies will have written procedures to follow in the event legal papers are delivered/served. The employee will immediately prepare a memo to the department/agency’s legal office stating (1) the date of receipt and (2) the method of receiving the papers (i.e. personal/mail/et ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2461
DEPARTMENT’S RESPONSIBILITIES

Chapter: 6800

Section: 6886

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6886
ACCIDENTS NOT TO BE REPORTED ON ACCIDENT REPORT, STD. 268

Chapter: 2400

Section: 2460.1

Do not report the following on STD. 268: Accidents resulting from operating motor vehicles by officers, agents, and employees of the state which are reported on Report of Vehicle Accident, STD. 270. See SAM Section 2430. Accidents and occurrences arising from the activities of the Department of T ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2460-1
INTERIM FINANCING

Chapter: 6800

Section: 6878

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6878
PUBLIC SAFETY COMMUNICATIONS SERVICES

Chapter: 4500

Section: 4530

Public Safety agencies are required to utilize services and contracts provided by the OPSCS to obtain all forms of public safety communications, including voice, video, radio, and data services. Use of Consolidated Services Communications is an essential element to the successful delivery of public ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4500/4530