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Exempt Pay Memoranda

Chapter: 400

Section: 0422.1

Changes in, or additions to, the Exempt Pay Scales are published in the form of Exempt Pay Letters. These constitute the official notice of approval by California Department of Human Resources of agencies' requests for establishments or change of exempt salaries, or changes to existing or establishm ...

https://www.dgs.ca.gov/Resources/SAM/TOC/400/0422-1
Exempt Classification and Pay

Chapter: 400

Section: 0400

Policies and procedures governing the pay and classification for positions exempt from civil service are contained in the Exempt Pay Schedule published by the California Department of Human Resources.

https://www.dgs.ca.gov/Resources/SAM/TOC/400/0400
DEPARTMENT OF TECHNOLOGY REVIEW OF PROCUREMENT DOCUMENTS

Chapter: 5200

Section: 5211

The California Department of Technology (Department of Technology) Information Technology Project Oversight Division (ITPOD) may decide to review specifications in procurement documents before they are advertised to ensure that the specifications are consistent with the requirements and specificatio ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5211
GENERAL PROCUREMENT PROCEDURES: PROCUREMENT OF GOODS AND SERVICES ACQUISITIONS AUTHORITY FOR IT GOODS AND SERVICES RELATED TO IT PROJECTS

Chapter: 5200

Section: 5210

Pursuant to Public Contract Code (PCC) 12100(b), all contracts for the acquisition of Information Technology (IT) goods and services related to IT projects, as defined in SAM Section 4819.2, shall be made by or under the supervision of the Department of Technology. The Department of Technology will ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5210
RESPONSIBILITIES AND AUTHORITY

Chapter: 5200

Section: 5200.5

The Department of Finance (Finance) is responsible for review and approval of funding related to IT project proposals. Pursuant to Public Contract Code (PCC) 12100(g), the Department of General Services (DGS) has statutory authority in the determination of IT procurement procedures for the purchase ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5200-5
ELECTRICAL EMERGENCY NOTIFICATION SYSTEM (EENS)

Chapter: 1800

Section: 1810.3

The DGS EENS Manager will use email to notify all parties that have registered for the EENS list server on the EENS Web page. All state agencies should have one or more persons from each state-owned or state leased facility subscribe to the list server so they can receive electrical emerg ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1800/1810-3
PUBLIC POLICY CONSIDERATION

Chapter: 5200

Section: 5230.5

Consideration shall be given to each of the following priorities to advance public policy for IT procurements: Business need Business requirements (mandatory or desirable) Functionality IT environment

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5230-5
PRINCIPLES FOR IT PROCUREMENT

Chapter: 5200

Section: 5230.4

The general principles for IT procurement are as follows: The State obtains IT goods and/or services that meet its needs and advance its policy goals, in a timely fashion, within budget, and with the least possible administrative burden. Procurements are conducted with integrity and in a manner c ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5230-4
ACQUISITION PLANNING

Chapter: 5200

Section: 5230.1

Elements of the Acquisition Planning stage include: Defining the program need Assessing operational needs Selecting the acquisition method IT General Provisions (GSPD 401-IT) and Cloud Computing Special Provisions (as applicable) Obtaining approvals 1. Defining the Program Need For all IT acq ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5230-1
INTRODUCTION

Chapter: 5200

Section: 5200

This chapter provides policy direction applicable to information technology (IT) procurements pursuant to Public Contract Code section 12100 et seq. IT as defined in SAM Sections 4819 through 4819.42 includes telecommunications goods and services

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5200
ACQUISITION PHASE

Chapter: 5200

Section: 5230.2

The Acquisition Phase is when the acquisition is conducted. Acquisitions shall be conducted in a manner that complies with State policies and meets the State’s needs. In conducting acquisitions, the State shall follow these requirements: Acquisition documents shall clearly set forth the rule ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5230-2
EXEMPTION

Chapter: 5200

Section: 5230.6

Procurements necessary to meet the requirements of the Hawkins Data Center in the Department of Justice are exempt from the requirements of Section 5230 Uniform Standards.

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5230-6
UNIFORM STANDARDS

Chapter: 5200

Section: 5230

Uniform standards are applicable to acquisitions of IT goods and/or services pursuant to Public Contract Code section 12100 et seq., regardless of dollar amount, type of IT goods/services, and acquisition approach. The following standards shall apply throughout the IT procurement process: Acquisit ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5230
POST-AWARD ACTIVITY

Chapter: 5200

Section: 5230.3

Post-award Activity includes elements such as contract management, project management, and reporting. Effective contract and project management ensures that the State and its contractors honor their agreements and collaborate with one another in good faith. Following the award of the contract, the a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5200/5230-3
ENTRY NO. A–5, ACCRUE ACCOUNTS RECEIVABLE INTEREST EARNINGS ON INVESTMENTS

Chapter: 10600

Section: 10604

Purpose: To accrue accounts receivable for interest earnings on investments as of June 30 with appropriate adjustment of accrued interest purchased, premium, and discount accounts. The State Controller’s Office will issue a journal entry for the interest earned. References: SAM Sections ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10604
ENTRY NO. A–7, ADJUST CAPITAL ASSET ACCOUNTS FOR UNSOLD SURVEYED EQUIPMENT

Chapter: 10600

Section: 10606

Purpose: To accrue the estimated sales value of surveyed capital assets as an abatement to the appropriation expenditures account of the fiscal year just ended and to dispose of the capital asset. This entry is made only for those capital assets that were budgeted to be traded-in during the fiscal y ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10606
ENTRY NO. A-7R, SEMI-REVERSE ENTRY A-7

Chapter: 10600

Section: 10607

Purpose: To semi-reverse Entry No. A-7 on July 1 for those capital assets that were budgeted to be traded-in during the fiscal year and have been surveyed but are still on hand pending sale in lieu of trade-in. References: SAM Sections 8366, 8640, 8641, and 10538 Reverse Entry No. A-7 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10607
ENTRY NO. A–2, ADJUST REVOLVING FUND CASH TO ITS ACTUAL CASH BALANCE

Chapter: 10600

Section: 10601

Purpose: To adjust the Revolving Fund Cash account in the advancing fund for unreimbursed expenditures, undeposited receipts, and undeposited warrants for reimbursement of the revolving fund to reflect the actual amount of revolving fund cash in the agency/department’s centralized State Treasu ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10601
ENTRY NO. A–9R, SEMI-REVERSE ENTRY A-9

Chapter: 10600

Section: 10611

Purpose: To semi-reverse Entry No. A-9 as of July 1 so agencies/departments may record revenue in the same manner as other current revenues to the Prior Year Revenue Adjustments accounts when the amount received differs from the amount accrued as of June 30. References: SAM Section 8217 Debi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10611
ENTRY NO. A–10, ADJUST INCOME FOR DISHONORED CHECKS

Chapter: 10600

Section: 10612

Purpose: To adjust income accounts for dishonored checks outstanding as of June 30. References: Government Code Section 6157; SAM Sections 8292 and 8043.1 Adjust Revenue Accounts if Not Adjusted when Dishonored Checks are Redeemed from Banks. This entry is not reversed as of July 1. Debit/ ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10612