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PERSONNEL PROCEDURES - ESTABLISHED POSITIONS

Chapter: 8500

Section: 8531

Established Positions Established positions are assigned and approved by the Department of Finance (Finance) through the budgetary control of salaries and wages process. No employee may be appointed to a position unless the position is properly established and approved by Finance. Position not ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8531
IT PROJECT OVERSIGHT

Chapter: 4900

Section: 4940

Department of Technology project oversight is required for all Reportable Information Technology (IT) projects, unless otherwise exempted by the Department of Technology. IT Project Oversight is required to begin on the proposed project start date as identified in the Stage 4 approval letter and mus ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4940
General

Chapter: 200

Section: 0200

The Governor’s Office policies and procedures for the purpose of obtaining uniform action from all agencies, including the transmittal of correspondence, are transmitted from the Cabinet Secretary to agency secretaries. Questions about current policies and procedures should be directed to the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/200/0200
RECOVERING COSTS WHEN STATE VEHICLE DAMAGED BY THIRD PARTY

Chapter: 2400

Section: 2456.1

The Office of Risk and Insurance Management of the Department of General Services takes action to recover for most State agencies the cost of damage done to State vehicles by third parties. A few State agencies undertake their own collection activities under statutory authority or upon approval of t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2456-1
RECEIPT OF LEGAL PAPERS

Chapter: 2400

Section: 2461

All departments/agencies will have written procedures to follow in the event legal papers are delivered/served. The employee will immediately prepare a memo to the department/agency’s legal office stating (1) the date of receipt and (2) the method of receiving the papers (i.e. personal/mail/et ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2461
ACCIDENTS NOT TO BE REPORTED ON ACCIDENT REPORT, STD. 268

Chapter: 2400

Section: 2460.1

Do not report the following on STD. 268: Accidents resulting from operating motor vehicles by officers, agents, and employees of the state which are reported on Report of Vehicle Accident, STD. 270. See SAM Section 2430. Accidents and occurrences arising from the activities of the Department of T ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2460-1
AIR TRAVEL INSURANCE

Chapter: 2400

Section: 2410

State agencies may insure their officers and employees against injury or death from aircraft accidents while flying on state business in all but regularly scheduled passenger aircraft. See CalHR Rule 599.628(d) for qualifications. Agencies in need of this coverage should inform ORIM in writing the n ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2410
MOTOR VEHICLE ACCIDENTS AND REPORTING

Chapter: 2400

Section: 2430

If involved in a motor vehicle accident while on state business, state employee drivers must report the accident within 2 business days (regardless of the ownership of the vehicle) on a Vehicle Accident Report form, STD. 270, to the: Office of Risk and Insurance Management (ORIM) 707 Third Street, F ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2430
SUPERVISOR’S REVIEW AND POLICE REPORTS

Chapter: 2400

Section: 2440

The supervisor of an employee involved in an accident must investigate the accident. This investigation will enable the supervisor to co-sign STD. 270. The supervisor is also responsible to ensure that STD. 270 is completed and promptly forwarded to ORIM. The supervisor is also responsible to prepar ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2440
GENERAL POLICY

Chapter: 2400

Section: 2400

The Office of Risk and Insurance Management (ORIM), Department of General Services, is available to consult on risk and insurance management issues. Additionally, ORIM has responsibility for most of the state’s insurance and safety programs.

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2400
REPORTING AND INVESTIGATING ACCIDENTS/INCIDENTS INVOLVING STATE EMPLOYEES OR STATE PROPERTY

Chapter: 2400

Section: 2455

Reporting In the event of an accident/incident involving state employees or state property the following procedures should be followed: If the accident/incident involves motor vehicles contact the local CHP office. All other types of accidents/incidents: Report the incident to your supervi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2455
PROCEDURES

Chapter: 2400

Section: 2456.2

An agency forwards a Report of Vehicle Accident, STD. 270, to the Office of Risk and Insurance Management in accordance with SAM Chapter 2400. The Office of Risk and Insurance Management makes the necessary review and notifies the third party if it is indicated that the third party is liable for th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2456-2
COOPERATION WITH THE ATTORNEY GENERAL’S OFFICE

Chapter: 2400

Section: 2462

Upon request of the Office of the Attorney General departments/agencies and employees will cooperate fully during investigations, settlements, hearings and trial or in any other manner of assistance that may be required.

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2462
REPORTING REQUIREMENTS

Chapter: 2400

Section: 2482

Property or money losses due to employee infidelity or dishonesty must be reported in writing to Department of Finance, Office of State Audits and Evaluations and the Bureau of State Audits. See SAM Section 20060

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2482
MOTOR VEHICLE LIABILITY SELF-INSURANCE PROGRAM

Chapter: 2400

Section: 2420

The ORIM administers the State Motor Vehicle Liability Self-Insurance Program (VELSIP), which provides unlimited self-insured liability coverage for the state, agencies, and employees who operate covered self-propelled land vehicles on state business (California Vehicle Code Sections 17000 and 17001 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2420
INQUIRIES FOR FILING CLAIMS AGAINST THE STATE OF CALIFORNIA

Chapter: 2400

Section: 2464

Any inquiry or claim against the State of California, departments or employees will be directed to: Department of General Services Office of Risk & Insurance Management Government Claims Program P.O. Box 989052 MS – 414 West Sacramento, CA 95798-9052 800-955-0045 Additional informat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2464
SALARY ADVANCES

Chapter: 8500

Section: 8595

Agencies/departments may only issue salary advance checks to employees for salary earned when: Errors or delays in submitting or processing documents making it impossible for the State Controller's Office (SCO) to prepare and deliver proper salary warrants within a reasonable time, or Separating ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8595
INFORMATION TECHNOLOGY TRAINING AND EMPLOYEE DEVELOPMENT

Chapter: 4800

Section: 4854

Purpose: The California Department of Technology (CDT) recognizes that training and employee development is primarily a responsibility of management. The purpose of the policy is to ensure the effective training and development of Information Technology (IT) employees within the sta ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4800/4854
BUDGET CHANGE PROPOSALS

Chapter: 4800

Section: 4819.42

Budget Change Proposals (BCP) containing specified information technology (IT) components are reviewed by Department of Technology staff and an evaluation is provided to the Department of Finance Program Budget Manager responsible for review of the Agency/state entity’s budget. BCPs which requ ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4800/4819-42
SOFTWARE MANAGEMENT POLICY REPORTING REQUIREMENTS

Chapter: 4800

Section: 4846.2

Beginning January 31, 2004, and ongoing, each Agency/state entity shall retain internally for three years, by the Agency Information Officer, an annual certification along with the summary of updated inventories conducted by the Agency/state entity as part of its ongoing software management practice ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4800/4846-2