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ENTRY NO. A–12, ADJUST APPROPRIATION EXPENDITURES AND REIMBURSEMENTS FOR DEFERRED BILLED RECEIVABLES

Chapter: 10600

Section: 10614

Purpose: To adjust the appropriation expenditure and reimbursement accounts for billed receivables that have not been deferred to the amount that is estimated to be collectible during the ensuing fiscal year. During the fiscal year, billed accounts receivable for abatements, reimbursements, and som ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10614
ENTRY NO. C–1, CLOSE NOMINAL ACCOUNTS

Chapter: 10600

Section: 10650

Purpose: To close nominal accounts at year-end and determine the fund balance available for appropriation for non-shared funds or each agency/department’s shared equity for shared funds. References: SAM Sections 7640, 7680, 10467, 10463, 10464, 10467, 10468, 10473, 10474, and 10475 Close Rev ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10650
ENTRY NO. A–9, ACCRUE REVENUE

Chapter: 10600

Section: 10610

Purpose: To accrue revenue earned as of June 30 but not received. References: SAM Sections 8217, 8296, and 10442 Method A: Adjust Revenues if Deferred During the Year - This entry is semi-reversed in the new fiscal year. See SAM Section 10611. Debit/ Credit Account Legacy Accoun ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10610
ENTRY NO. A–6, ACCRUE INTEREST EARNINGS FROM SURPLUS MONEY INVESTMENT FUND AND CONDEMNATION DEPOSITS FUND

Chapter: 10600

Section: 10605

Purpose: To accrue interest receivable from the Surplus Money Investment Fund and the Condemnation Deposits Fund as of June 30. The State Controller’s Office will issue a journal entry in July for the interest earned applicable to the fourth quarter of the prior year. This entry is reversed in ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10605
Out-of-State Travel

Chapter: 700

Section: 0760

Government Code Section 11032 outlines out-of-state travel policy. State time authorized for out-of-state travel is limited to the time necessary to transact business plus actual travel time. The travel time cannot exceed rail time. State cars must not be used to provide transportation when th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0760
Vehicle Use

Chapter: 700

Section: 0750

Agencies determine who will drive on official State business and the vehicle types to be used: State-owned, privately-owned, or commercially-owned rental vehicles. State Vehicles. These may be authorized when one or more employees are traveling individually or together. The trip includes inte ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0750
Operator Requirements

Chapter: 700

Section: 0751

Agencies shall participate in the Department of Motor Vehicles (DMV) “Employer Pull Notice Program” (EPN) if they have employees who operate vehicles on official business as a condition of employment for Class A, B, or Class C drivers’ licenses with special certificates. See Vehicl ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0751
Travel Expense Claim (TEC), STD. 262

Chapter: 700

Section: 0780

CALHR Rules 599.638 and 599.638.1 require that TECs contain a brief statement of purpose for each trip. Enter this statement (one line if possible) on the line immediately below the last entry for each trip. If two or more trips are made for the same purpose and one TEC is used, one statement is suf ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0780
Conventions, Conferences, or Business Meetings

Chapter: 700

Section: 0724

For a conference called by a State agency, no per diem expense will be allowed within 50 miles of an employee's headquarters. Exceptions may be given in advance by CALHR. See SAM Section 0715. Registration fees for conferences/conventions are payable if the employee has prior approval to attend. Tra ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0724
Travel & Related Reimbursement of Persons Not State Employees

Chapter: 700

Section: 0774

Reimbursement for transportation and per diem costs to persons who are not state employees is outlined in CALHR Management Memo 86-01. Policy for non-State employees who are interviewing for a position with the State can be found in CALHR Rule 599.634.

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0774
Advance Blanket Approval

Chapter: 700

Section: 0761

The Blanket Approval for Out-of-State Travel form, STD. 260, should reach the Governor’s Operations Office by the deadline specified on the annual Budget Letter, along with the Travel Plan in two separate sections. Section 1 represents mission critical travel as defined in the most recen ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0761
Privately-Owned Aircraft

Chapter: 700

Section: 0743

Privately-owned aircraft may be used for official travel when it is the least costly means or is in the best interest of the State. Employees must obtain approval of the agency. Aircraft must have Federal Aviation Agency (FAA) certification and approved equipment. Aircraft must have adeq ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0743
Terms and Definitions

Chapter: 700

Section: 0710

(For further clarification of the following terms and definitions, see CALHR Rule 599.616 or CALHR Rule 599.616.1). Business and Miscellaneous Expenses. These are costs necessary for completion of State business. Some examples are: phone calls, telegrams, emergency clothing, equi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0710
Reimbursement for Pool Vehicle Expenses

Chapter: 700

Section: 0756

If a traveler pays for emergency repairs or items included in the pool vehicle rental charges, the traveler can be paid. See SAM Chapter 4100.

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0756
Reimbursement for Parking Charges

Chapter: 700

Section: 0755

Employees using State-owned vehicles or privately-owned vehicles on official State business may be reimbursed for certain parking charges. These charges are: For day parking when on trips away from their headquarters office and residence. For overnight public parking when on trips away from ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0755
Authorization to Use Privately Owned Vehicle

Chapter: 700

Section: 0753

Legal Authority Vehicle Code section 16056 Definitions None Policy Agencies are responsible for determining who will be authorized to drive privately owned vehicles while conducting official State business. Employee must certify in writing that the vehicle shall always be: Covered by liabil ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0753
Travel Expenses Outside Working Hours

Chapter: 700

Section: 0731

Per CALHR Rule 599.626, Represented employees may claim travel expenses related to call-back for overtime work which requires more than one trip to the assignment on a normal work day or any call-back on an employee’s normal day off. Pre-scheduled work on an employee’s normal day o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0731
PERMANENT DISABILITY

Chapter: 2500

Section: 2583.20

When the insured’s condition has stabilized (the treating physician says it will get no better nor worse), the employee may be entitled to permanent disability payments. Permanent disability payments are due if there are lasting effects from the job-related injury or illness. Permanent disabil ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2583-20
Commercial Air Travel

Chapter: 700

Section: 0741

Employees will travel by the least costly class and take advantage of discounts whenever possible. Refer to the current Department of General Services Management Memo for Airline Reservation Requirements (#21-07). If an employee travels in other than the least costly class, full explanation must be ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0741
INDUSTRIAL DISABILITY LEAVE

Chapter: 2500

Section: 2583.11

Industrial Disability Leave (IDL) is paid in lieu of Temporary Disability (TD) to State employees who are members of the Public Employees' Retirement System (PERS) or the State Teachers' Retirement System (STRS). Like TD, IDL is subject to a three-day waiting period which is waived if the employee i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2583-11