Asset Management System Guide for State Agencies

The Fleet Asset Management System (FAMS), created by the Department of General Services (DGS), provides a method for analyzing and reporting on mobile equipment and vehicle assets owned by state agencies. The information collected through this Web-based portal is used to support information requests from the Legislature and to prepare mandated reports for the state and federal government. Via a Web-based portal, each agency inputs data on its mobile equipment and vehicle assets, as well as vehicle usage and fuel consumption data.

The Fleet Asset Management System (FAMS) provides a method for analyzing and reporting on mobile equipment and vehicle assets owned by state agencies.

Resource

FAMS Job Aid

Data Types

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Fuel Data

Fuel consumption data will be acquired for all state Ground Equipment. This data will permit analysis of fuel economy, CO2 emissions and other issues that are important to the state. Fuel consumption data will be collected from two sources.

wex Fuel Data

On a regularly scheduled basis, WEX Fleet Systems will provide FAMS with a data file containing all purchases made by state agencies using the WEX Fleet Credit Cards.

Non-WEX Fuel Data

Bulk Fuel: State agencies that have bulk fueling stations should provide a monthly data file using the FAMS fuel template. This file provides information about the fuel provided by each fueling station. Fuel data should be submitted on a monthly basis (by the 15th each current month for the previous month).
Fuel Data Cards: The data from fuel cards provided by entities other than WEX (e.g. Pinnacle, PG&E, etc.) should also be submitted by each agency by the 15th of each month.

Usage Data

Asset usage data should be submitted on a monthly basis by the 15th of each month. The usage data submitted should be for the previous month only. Monthly Vehicle Usage Summary data should only be submitted for Ground Equipment, and is only required for vehicles that have an odometer. It is not required for general purpose vehicles including golf carts, riding lawnmowers, most construction and farm equipment.

Asset Data

Agencies submit identifying information about each asset in its fleet. This information permits the state to analyze the types of vehicles used within the fleet.