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UTILIZATION

Chapter: 4100

Section: 4105

(Renumbered from 4130 and Revised 6/96) It is the responsibility of Agency Secretaries and/or department directors to insure the proper use of state-owned mobile equipment. See Government Code Section 19993.2 and Department of Personnel Administration (DPA) Section 599.800.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4105
STATEWIDE TRAVEL PROGRAM

Chapter: 4100

Section: 4117

The Statewide Travel Program (STP) administers all travel contracts for airfare, commercial car rentals, travel management services (travel agency), and travel payment services. Access to the aforementioned contracts is only available through STP. Travel contracts and services are ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117
ZEV CREDITS AND CREDIT RATIOS

Chapter: 4100

Section: 4121.3

Zero Emission Vehicle (ZEV) Credits ZEV credits earned and retained prior to July 1, 2017, are treated as State Agency ZEV Credits. State Agency ZEV Credits, which were earned as a result of purchasing more ZEVs than was required for a given fiscal year, may be used by the owning agency in sub ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-3
ACQUISITION OF VEHICLES

Chapter: 4100

Section: 4120

Overview Purchase of State vehicles will be made by consolidation of agency annual requirements in order to affect savings by volume buying. See Government Code Section 14615 and Public Contract Code Section 10308. In addition, Government Code Section 13332.09 provides that ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120
MAINTENANCE

Chapter: 4100

Section: 4101

(Renumbered from 4150 and Revised 6/96) It is the responsibility of agencies/departments to insure compliance with minimum preventive maintenance standards for state-owned mobile equipment. This includes, but is not limited to, prescribed lubrication service and mechanical inspection on a mileage or ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4101
EMERGENCY PURCHASES

Chapter: 3500

Section: 3511

When an emergency involving public health, welfare, or safety requires the immediate purchase of supplies or equipment without the taking of bids, the requisitioning agency will attach to its requisition a statement regarding the emergency. The statement will be signed by an officer of the agency. A ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3511
COMPETITIVE PURCHASING

Chapter: 3500

Section: 3503

The State is committed to a program of active competition in the purchase of personal property. Public Contract Code Section 10318 makes it illegal for any agency or employee to draft or cause to be drafted any specifications in such a manner as to limit the bidding directly or indirectly to any one ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3503
LIMITING OF COMPETITIVE BIDDING

Chapter: 3500

Section: 3555

Purchase estimates containing references to brand or trade name or other specifications which have the effect of limiting bidding to one bidder and/or one brand or trade name must be accompanied by a statement fully explaining why the product specified is necessary for the successful carrying out of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3555
STORAGE OF OFFICE EQUIPMENT

Chapter: 3500

Section: 3536

New office equipment should be shipped directly to the point-of-use by the vendor whenever possible. New equipment may not be warehoused for more than 30 days under any circumstances. A department may store a maximum of five complements of office equipment at any facility they lease or own. A comple ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3536
PURCHASE ORDER CHANGES

Chapter: 3500

Section: 3566

Information regarding purchase order changes can be found in the SCM.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3566
PURCHASES FROM COMMUNITY-BASED REHABILITATION OR SHELTERED WORKSHOPS

Chapter: 3500

Section: 3504.2

See Chapter 2 of the State Contracting Manual, Volume 2 or Volume 3 for more information.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3504-2
STANDARDS SAMPLING

Chapter: 3500

Section: 3513

From time to time, special forms will be sent to agencies to facilitate standards sampling. These forms will request information regarding date of delivery, condition of material on arrival, and pertinent comments. These forms must be filled out and returned immediately. If samples are requested, id ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3513
PUBLIC SALE

Chapter: 3500

Section: 3520.7

An agency can offer state-owned personal surplus property for sale to the general public after the agency has offered the property for use within the agency and after submitting a Property Survey Report STD. 152 to the State and Federal Property Reuse Program Office for review and approval. There ar ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-7
SURPLUS ELECTRONIC EQUIPMENT AND RECYCLING PROCEDURES

Chapter: 3500

Section: 3520.10

Legal Authority Government Code 14674 Definitions Reusable Electronic Equipment Means any device that requires electric power to operate, that is still usable and retains value. Electric power is typically provided by either plugging the device into an electrical outlet with a cord or by batt ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-10
EXEMPTION OF PURCHASE DOCUMENTS FROM PROGRAM AND BUDGETARY REVIEW BY DEPARTMENT OF FINANCE

Chapter: 3500

Section: 3558.1

The Department of Finance exempts from review for program and budgetary determination all purchase documents for items of equipment which can be funded from the amount budgeted for the purchase of equipment in the approved fiscal year budget. Purchases of equipment will remain a departmental respons ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3558-1
MASTER SERVICE MAINTENANCE AND RENTAL AGREEMENTS

Chapter: 3500

Section: 3532

Agreements negotiated by the Office of Procurement, Department of General Services, for the maintenance and rental of office machines are not mandatory for State agencies if they are able to secure better prices that may be due to their remote location or similar factor. Master Service Agreements is ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3532
EXCISE TAX EXEMPTION ON PURCHASES

Chapter: 3500

Section: 3585

The State is exempt from the payment of Federal Excise Taxes, except for the purchase of retreaded tires and transportation of persons or property by air. This tax is normally billed as a "concealed tax" in the price of the merchandise; hence, it is the exclusive responsibility of any person a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3585
PERSONAL PROPERTY TAX EXEMPTION

Chapter: 3500

Section: 3574.6

The State is exempt from property taxation under California Constitution, Article XIII, Section 3(a). Any obligation for property tax on State leased equipment would exist, if at all, only as a result of an express provision of the lease agreement. If the lease obligation existed, payment would not ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-6
INCREASE OR DECREASE OF ESTIMATES

Chapter: 3500

Section: 3559

Please see the State Contracting Manual.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3559
SPECIFICATIONS SECTION

Chapter: 3500

Section: 3510.1

The Specifications Section staff of the Office of Procurement, Department of General Services, can assist agency personnel in the preparation of the description and specifications of their purchase requirements before they are submitted on purchase estimates. Copies of standard specifications are av ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3510-1