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ACCOUNTING FOR AUDIT ASSESSMENTS

Chapter: 8200

Section: 8286

As a result of audit examinations, persons or other entities are often assessed amounts to be paid or returned to the state. Some statutes and/or administrative procedures provide for a period during which the audit finding may be protested. After resolving protests or after the protest period expir ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8200/8286
GOVERNMENT CLAIMS

Chapter: 8400

Section: 8493

(Revised and renumbered from 8710) Claims for money or damages against the state are presented to and acted on by the Department of General Services (DGS). The Annual Budget Act contains appropriations to pay any claims approved by DGS, and DGS records the associated expenditures. DGS also h ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8493
DEFINITIONS

Chapter: 1800

Section: 1801

For definitions of terms used in this SAM Chapter, please refer to the Green California glossary.

https://www.dgs.ca.gov/Resources/SAM/TOC/1800/1801
CALNET CONTRACTS MANDATORY USE POLICY

Chapter: 4600

Section: 4602

The following defines the general policy and provides clarifying information for usage of the CALNET Contracts. Non-Exempt State Entities, Exempt State Entities, and Eligible Non-State Entities: Non-Exempt State Entities: Are those under the jurisdiction of the Executive Branch of California state ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4600/4602
ZEV AND HYBRID FIRST PURCHASING MANDATE

Chapter: 4100

Section: 4121.1

Legal Authority Health and Safety Code section 38562.4 Definitions Battery Electric Vehicle: A vehicle powered exclusively by electricity through a battery. Bi/Flex-Fuel Vehicle: A vehicle equipped with an internal combustion engine capable of running on two different fuels. Field Emplo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-1
REPORTING OF LARGE DEPOSITS

Chapter: 8000

Section: 8032.5

All money belonging to or in the custody of the state deposited in banks, savings and loan associations, or credit unions must be secured by collateral as described in SAM section 8002. This requirement applies to all accounts, whether held inside or outside the Centralized State Treasury System (CT ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8032-5
INTRODUCTION AND LIMITATIONS

Chapter: 8100

Section: 8100

In accordance with Government Code section 16400, an agency/department for which an appropriation is made may draw from that appropriation to establish a revolving fund, commonly known as office revolving fund, subject to the following limitations: If the amount does not exceed three p ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8100
METHOD OF DEPOSITING

Chapter: 8000

Section: 8032.2

Agencies/Departments shall maintain adequate security of state moneys in transit to banks and ensure that the deposit is delivered in the most economical way consistent with safety, agency/department needs, and SAM requirements. Agencies/Departments will use the following methods for depositi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8032-2
INSTITUTION CASH PAYMENT FUNDS

Chapter: 8100

Section: 8110

Each institution may establish one cash payment fund not to exceed $10,000. The institution may exceed $10,000 upon written approval from the Department of Finance, Fiscal Systems and Consulting Unit (FSCU). See SAM Section 7040, Request for FSCU Approval and Fiscal Policy Assistance. An institution ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8110
FEDERAL COST RECOVERY – INDIRECT COST RATE/COST ALLOCATION RECOVERIES

Chapter: 9200

Section: 9216.1

Pursuant to Government Code sections 13332.01 and 13332.02, agencies/departments that receive federal funds are required to recover the Statewide Cost Allocation Plan (SWCAP) costs from the federal government and to transfer the recoveries to the General Fund. In accordan ...

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9216-1
Out-of-State Travel

Chapter: 700

Section: 0760

Government Code Section 11032 outlines out-of-state travel policy. State time authorized for out-of-state travel is limited to the time necessary to transact business plus actual travel time. The travel time cannot exceed rail time. State cars must not be used to provide transportation when th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0760
ENTRY NO.13 - CASH ON HAND

Chapter: 10500

Section: 10513

Purpose: To record cash received pending decision to deposit or return. The cash on hand entry is used to acknowledge possession of the cash. References: SAM sections 8000 and 10405 Record Cash on Hand Debit/ Credit Account Legacy Account Account Description ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10500/10513
FEDERAL PASS-THROUGH FUNDS

Chapter: 20000

Section: 20030

(Revised and Renumbered 12/2017) State agencies receiving federal grants or awards (recipients) greater than $750,000 per fiscal year beginning on or after December 26, 2014, must comply with the audit requirements set forth in the Uniform Guidance. For more information regarding the Uniform Guidanc ...

https://www.dgs.ca.gov/Resources/SAM/TOC/20000/20030
PROJECT APPROVAL LIFECYCLE

Chapter: 4800

Section: 4819.35

The mechanism for approving IT projects is the Project Approval Lifecycle (PAL). The PAL ensures projects are undertaken with a strong business case, clear business objectives, accurate costs, and realistic schedules. PAL Stage/Gate deliverables, prepared in accordance with SAM Section 4922 through ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4800/4819-35
ORGANIZATIONAL STRUCTURE

Chapter: 1300

Section: 1320.1

The services provided by PMDB include: Real Estate Leasing and Planning Provides services to assist state agencies in acquiring leases for office, warehouse, labs, and other specialized facilities in privately owned buildings. These services include space planning, lease negotiation, execution ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1300/1320-1
CENTRALIZED SERVICES

Chapter: 3800

Section: 3804

The DGS Transportation Management Unit performs the following for you: Master Tariff File. Maintains a master file of freight tariffs, special rate quotes, and related publications. Freight Bills. Analyzes and audits all freight, storage, and service bills prior to payment (subject to designated ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3804
LEGISLATIVE FISCAL COMMITTEE AND FLOOR ACTIONS

Chapter: 6000

Section: 6335

See SAM Sections 6130 and 6150 (chart) for descriptions of the budget enactment process regarding subcommittee, committee, and floor actions on Budget Bills.

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6335
NON-FEDERAL RECOVERIES - PROVISION REQUIRED

Chapter: 9200

Section: 9217.2

(Revised and renumbered from 8758.1) All agreements or arrangements for services will include charges for the costs identified in SAM section 9217.1. Include in any agreement a provision that the charges are computed in accordance with SAM section 9213. The following sample paragraph may be used in ...

https://www.dgs.ca.gov/Resources/SAM/TOC/9200/9217-2
RETENTION OF FISCAL RECORDS

Chapter: 7200

Section: 7250

The Records Management and Appraisal (RMA) Program within the California State Archives (a division in the California Secretary of State) is responsible for the development and implementation of the state’s record management program. The RMA oversees the life cycle of public records from creat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7200/7250
SURPLUS ELECTRONIC EQUIPMENT - FOSTER YOUTH

Chapter: 3500

Section: 3520.11

State departments are encouraged to donate surplus laptops and other portable computer equipment to the foster youth attending a California state college or university. Donation of this equipment is enabled through the Department of General Services (DGS) State Surplus Property Program. Entities el ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-11