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EMERGENCY ASSUMPTION OF CONTROL

Chapter: 4500

Section: 4520

When there is a state emergency, the Governor may direct the Office of Emergency Services to take control of some or all of the state’s communications services. When this occurs, OPSCS shall respond directly to the Office of Emergency Services and may not be able to provide routine servi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4500/4520
AGENCY MANAGEMENT RESPONSIBILITIES

Chapter: 4500

Section: 4510

State Public Safety agencies are responsible for the effective use and management of communications in accordance with the policies, directives, and procedures established in SAM and the PSCSG. Heads of state agencies and institutions should: Ensure that systems and services are efficiently used t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4500/4510
STATUTORY AUTHORITY

Chapter: 4500

Section: 4501

Government Code Sections 15252 through 15253 authorizes Office of Emergency Services (OES) to improve and coordinate the use of radio and other communications facilities owned and operated by the state, and to coordinate and cooperate with cities, counties, and other political subdivisions thereof, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4500/4501
General Policy

Chapter: 500

Section: 0500

Government Code Sections 11080 and 11081 mandate that every State agency shall send all notices, advertisements, or publications which they are legally required or authorized to publish to the Department of General Services (DGS). The law gives DGS the sole authority to approve and have publis ...

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0500
"Help Wanted" Advertisements

Chapter: 500

Section: 0530

Agencies do not need DGS approval to place “help wanted” ads.

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0530
Publication of Administrative Regulations

Chapter: 500

Section: 0520

Agencies do not need DGS approval to publish legal notices when adopting, amending or repealing regulations. See Government Code 11346.4 for the legal requirements governing publication of notices for adopting, amending or repealing regulations.

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0520
Advertising in State Publications

Chapter: 500

Section: 0580

Statutory Authority Government Code 14851, at authorizes the Office of State Publishing (OSP), to accept paid advertisements in state publications except that OSP may not accept or publish paid political advertising. This legislation specifically authorizes OSP to provide this service; it does ...

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0580
Advertising Public Works Contracts

Chapter: 500

Section: 0540

For information about advertising small or minor public works contracts, please see the State Contracting Manual (SCM). You may also request a manual through the DGS Office of Legal Services (OLS) at 916-376-5080 or visit https://www.dgs.ca.gov/OLS.

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0540
Terms and Definitions

Chapter: 500

Section: 0501

Auction: A public sale at which property or goods are sold to the higher bidder. “Help Wanted” Advertisements: An advertisement for finding new employees. Legal Notice: A notice required by law Public Works Contracts: Contracts for structure ...

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0501
Advertising an Auction

Chapter: 500

Section: 0510

When advertising an auction of state property, the ad must state those sales taxes, when applicable, will be added to the bid prices.

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0510
STANDARDS SAMPLING

Chapter: 3500

Section: 3513

From time to time, special forms will be sent to agencies to facilitate standards sampling. These forms will request information regarding date of delivery, condition of material on arrival, and pertinent comments. These forms must be filled out and returned immediately. If samples are requested, id ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3513
EMERGENCY PURCHASES

Chapter: 3500

Section: 3511

When an emergency involving public health, welfare, or safety requires the immediate purchase of supplies or equipment without the taking of bids, the requisitioning agency will attach to its requisition a statement regarding the emergency. The statement will be signed by an officer of the agency. A ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3511
COMPETITIVE PURCHASING

Chapter: 3500

Section: 3503

The State is committed to a program of active competition in the purchase of personal property. Public Contract Code Section 10318 makes it illegal for any agency or employee to draft or cause to be drafted any specifications in such a manner as to limit the bidding directly or indirectly to any one ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3503
LIMITING OF COMPETITIVE BIDDING

Chapter: 3500

Section: 3555

Purchase estimates containing references to brand or trade name or other specifications which have the effect of limiting bidding to one bidder and/or one brand or trade name must be accompanied by a statement fully explaining why the product specified is necessary for the successful carrying out of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3555
STORAGE OF OFFICE EQUIPMENT

Chapter: 3500

Section: 3536

New office equipment should be shipped directly to the point-of-use by the vendor whenever possible. New equipment may not be warehoused for more than 30 days under any circumstances. A department may store a maximum of five complements of office equipment at any facility they lease or own. A comple ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3536
PURCHASE ORDER CHANGES

Chapter: 3500

Section: 3566

Information regarding purchase order changes can be found in the SCM.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3566
PURCHASES FROM COMMUNITY-BASED REHABILITATION OR SHELTERED WORKSHOPS

Chapter: 3500

Section: 3504.2

See Chapter 2 of the State Contracting Manual, Volume 2 or Volume 3 for more information.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3504-2
NONCOMPETITIVE PURCHASE OF EQUIPMENT REPAIR PARTS

Chapter: 3500

Section: 3555.2

Purchase estimates requesting purchase of a specific brand or trade name of parts needed to repair equipment must contain the following information in lieu of that specified in SAM Section 3555: Why only one brand of part can be utilized to repair the equipment. Whether the specified brand of rep ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3555-2
PUBLIC SALE

Chapter: 3500

Section: 3520.7

An agency can offer state-owned personal surplus property for sale to the general public after the agency has offered the property for use within the agency and after submitting a Property Survey Report STD. 152 to the State and Federal Property Reuse Program Office for review and approval. There ar ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-7
SURPLUS ELECTRONIC EQUIPMENT AND RECYCLING PROCEDURES

Chapter: 3500

Section: 3520.10

Legal Authority Government Code 14674 Definitions Reusable Electronic Equipment Means any device that requires electric power to operate, that is still usable and retains value. Electric power is typically provided by either plugging the device into an electrical outlet with a cord or by batt ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-10