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ACCOUNTABILITY

Chapter: 8100

Section: 8121.1

Deleted, Merged with 8110

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8121-1
RECEIPTS AND DISBURSEMENT VOUCHERS

Chapter: 8100

Section: 8150.1

Agencies/Departments will prepare receipts for reimbursements received by the revolving fund in accordance with SAM Section 8020. Revolving Fund Disbursement Vouchers form, STD 438, will be made only if the vendor does not provide invoices for these purchases. The agency/department can prepare the S ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8150-1
LIMITATIONS

Chapter: 8100

Section: 8112.1

Deleted, Moved to 8112

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8112-1
SALARY ADVANCES

Chapter: 8100

Section: 8118

Agencies/Departments may issue a revolving fund check for a salary advance to an employee to compensate for time worked under the following conditions: Salary advances under the conditions provided in SAM Section 8595. Situations where the regular payroll warrant should not be issued to the emplo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8118
OUT-SERVICE TRAINING—REGISTRATION FEES

Chapter: 8100

Section: 8120.3

Out-service training refers to training sponsored or coordinated by sources other than the State of California, e.g., courses, training sessions, conferences, conventions, workshops, and technology-based training. Agencies/Departments may pay registration fees for departmental approved out-service t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8120-3
CASH BOOK

Chapter: 8100

Section: 8191

Deleted, Merged with 8150

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8191
INTERNAL CONTROL

Chapter: 8100

Section: 8180

Deleted, Moved SAM 7280 reference to 8150. Separation of duties is described in SAM 7280

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8180
REIMBURSEMENTS

Chapter: 8100

Section: 8112.5

Deleted, Merged with 8112

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8112-5
UNITED PARCEL SERVICE METER PREPAYMENT

Chapter: 8100

Section: 8115.1

Deleted, Merged with 8120.2

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8115-1
CASH PURCHASE FUNDS

Chapter: 8100

Section: 8112

Cash purchase funds (petty cash), will be withdrawn from the revolving fund and operated on an imprest basis to provide cash for purchases or services not to exceed $50 (exclusive of sales tax) per purchase or service. The monthly reconciliation of revolving fund resources will show the total amoun ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8112
INSTITUTION CASH PAYMENT FUNDS

Chapter: 8100

Section: 8121

Deleted, Renumbered to 8110

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8121
CUSTODIANSHIP

Chapter: 8100

Section: 8130

Deleted, Merged with 8123

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8130
ENDORSEMENTS

Chapter: 8100

Section: 8160

Government Code section 17050 provides that any person authorized to make payments from a revolving fund may, without requiring a power of attorney from the employee: Endorse a check drawn by the agency/department or a warrant drawn by the State Controller’s Office in payment of a claim pay ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8160
ACCOUNTING – SUBSIDIARY RECORDS

Chapter: 8100

Section: 8150

Each agency/department will maintain a revolving fund Cash Book and Receivables Ledger to account for all revolving fund transactions. At all times, the balance of the Cash Book plus the Receivables Ledger accounts should equal the amount advanced to the revolving fund from the fund or funds concern ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8150
SHORTAGES, REPLENISHMENT, AND REPORTING REQUIREMENTS

Chapter: 8100

Section: 8150.2

An agency/department’s revolving fund may consist of change funds, cash purchase funds, or cash payment funds. For a description of the cash overages, see SAM Section 8070. Shortages A cash shortage represents any moneys due to the state. Agencies/Departments shall follow the collection ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8150-2
ACCOUNTABILITY

Chapter: 8100

Section: 8102

The custodian is personally liable for the amount advanced from the revolving fund. An employee other than the fund’s custodian will complete a count in accordance with the following schedule and report the count to the Accounting officer. Size of Fund Frequency of Count ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8102
ACCOUNTING

Chapter: 8100

Section: 8190

Deleted, Renumbered to 8150

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8190
DISCOUNT INVOICES

Chapter: 8100

Section: 8113

Deleted, Renumbered to 8120.1

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8113
BANK DRAFTS

Chapter: 8100

Section: 8123

Bank drafts are payment instruments used by authorized agencies/departments to purchase goods and services under certain circumstances (see SAM Section 8123.2). Vendors who accept bank drafts, deposit them in their bank as they would checks. The bank drafts are then delivered through the banking sys ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8123
ORGANIC WASTE

Chapter: 1900

Section: 1930.8

Assembly Bill 1826 (PRC Sections 42649.8 - 42649.86) was passed in September 2014 requiring businesses, including state agencies, which generate certain amounts of organic waste per week to have organic waste recycling programs. On and after January 1, 2016, local jurisdictions across the state are ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1900/1930-8