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SCHEDULE 8 TABULATION

Chapter: 6000

Section: 6424

In July, the State Controller’s Office (SCO) prepares a Schedule 8 report from the position and payroll rosters of all positions existing on June 30 of the immediate past fiscal year which are maintained by that office. The report is then made available via View Direct/Mobius, or F ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6424
PREPARATION OF BUDGET REVISION, STD. FORM 26

Chapter: 6000

Section: 6545

These instructions apply to changes to a schedule within an item of appropriation. Separation of Requests The STD. 26 is limited to a single item of appropriation. Each request for revision within an item must be limited to transactions associated with a single proposal. Accordingly, each will b ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6545
SPECIAL ITEMS OF EXPENSE

Chapter: 6000

Section: 6469

Special items of expense are those non-recurring large expenditures or special purpose expenditures that normally require a separate appropriation or schedule to present a clearer fiscal picture. This class of expenditure appears in the “Expenditures by Category” display (SAM Section 64 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6469
DESCRIPTION OF SCHEDULE 8 TABULATION

Chapter: 6000

Section: 6427

The SCO prepares a schedule of established positions (excluding blanket and other positions having serial numbers in the 900 series) as of June 30 of the past year that are authorized to extend beyond June 30, indicating the following for each budget function, in numerical order of budget fun ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6427
INTRODUCTION TO THE BUDGETING CHAPTER

Chapter: 6000

Section: 6000

The budgeting chapter of SAM provides an overview of the state’s budget process including a description of the events, actions, and documents related to the state's annual financial plan. It provides illustrative examples and instructions for completion of the forms and schedules that are inte ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6000
SECTION 28.00 AND SECTION 28.50 APPLICATIONS

Chapter: 6000

Section: 6557

It is the responsibility of Finance to review and determine whether the Applications will need to be sent to the Legislature. Finance, when appropriate, will also transmit an approved copy of the Application, with the related budget revision, to the applying department upon receipt of a concurrence ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6557
THE LEGISLATURE

Chapter: 6000

Section: 6900

The California State Legislature is a two-house (bicameral) body composed of an Assembly, whose 80 members are elected to two-year terms; and a Senate, whose 40 members are elected for four-year terms. The California Legislature meets for two-year sessions and each house conducts business in its own ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6900
BLANKET PURCHASE ORDERS

Chapter: 3500

Section: 3568

Blanket purchase orders issued without the taking of competitive bids and in which the products ordered and unit prices are not specified are strongly discouraged. Requests for blanket purchase orders must be accompanied by a statement explaining the nature of the probable emergency requiring the bl ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3568
THE LEGISLATIVE PROCESS

Chapter: 6000

Section: 6945

When a legislator wants to propose a measure, she/he must go to the Legislative Counsel to have the specific language of the proposal put in proper bill form. The Legislative Counsel's staff, which provides legal services to both houses in support of the legislative process, will draft the language ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6945
JOINT RESOLUTIONS (AJR/SJR)

Chapter: 6000

Section: 6925

Joint resolutions are initiated when the Legislature wants to comment to Congress and/or the President on a federal matter of concern to the state. These resolutions require a majority vote in both houses. Joint resolutions neither need the signature of the Governor nor have the force of law. They t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6925
THE BUDGET BILL

Chapter: 6000

Section: 6325

The Budget Bill is prepared by the Department of Finance and is submitted to the Legislature in January accompanying the Governor’s Budget. The Budget Bill is the Governor’s proposal for spending authorizations needed for the subsequent fiscal year. Spending authorizations proposed in th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6325
PRINCIPAL RESPONSIBILITIES

Chapter: 8000

Section: 8013

To ensure the state complies with the provisions of the Cash Management Improvement Act of 1990 (CMIA) and to minimize the interest liability for the state, the Department of Finance (Finance), the state agencies/departments that administer CMIA programs, and the State Controller’s Office (SCO ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8013
SHORTAGES

Chapter: 8000

Section: 8072

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8072
OVERDRAFTS

Chapter: 8000

Section: 8047

Agencies/Departments shall make every effort to prevent overdrafts in their centralized State Treasury System (CTS) accounts. This includes the agency/department's bank balances and the State Controller's Office (SCO) balances. Agencies/Departments shall observe the following principles to he ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8047
SAFES AND VAULTS

Chapter: 8000

Section: 8024

The following standards apply to safes and vaults housing either cash or valuable documents: The combination will be known to as few persons as possible consistent with operating requirements and the value of the cash or documents safeguarded. A record will be kept showing: (a) date the co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8024
CASH MANAGEMENT IMPROVEMENT ACT

Chapter: 8000

Section: 8010

The Cash Management Improvement Act of 1990 (CMIA) is to ensure efficiency, effectiveness, and equity in the exchange of funds between the states and the federal government for federal assistance programs. The CMIA was enacted by Public Law 101-453, codified at Title 31 U.S. Codes 3335, 6501, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8010
CHECKS

Chapter: 8000

Section: 8041

Agencies/Departments shall use paper stock checks for checks drawn against centralized State Treasury System accounts. For the paper stock check ordering procedure, see SAM Section 3696.1. For checks prepared with a typewriter, agencies/departments shall use non‑correctable ribbons only and t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8041
REMITTING OF STATE ISSUED ITEMS TOTALING $5 MILLION OR GREATER

Chapter: 8000

Section: 8032.7

Agencies/Departments shall remit state-issued items, such as State Controller warrants or agency trust and revolving fund checks from other agencies/departments totaling $5 million or greater using one of the methods described below. Agencies/Departments shall not deposit the funds in the ban ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8032-7
ROBBERY

Chapter: 8000

Section: 8026

(Renumbered and content moved from 8000) State employees in possession of state funds will surrender, without resistance, funds demanded if they are threatened with violence during the course of an attempted robbery. The agency/department will notify the California Highway Patrol immediately. In add ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8026
LOSS OF BLANK CHECK STOCK

Chapter: 8000

Section: 8048

Agencies/Departments will immediately notify the State Treasurer's Office, Item Processing Section at 916-653-0060 or by email Item.Processing@Treasurer.ca.gov, with the following information whenever any blank check stock is determined to be missing: · &n ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8048