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TRANSPORTATION MANAGEMENT RESPONSIBILITY

Chapter: 3800

Section: 3802

The DGS Transportation Management Unit is a central service agency for freight transportation and traffic management. This Unit provides: Specialized consideration of all traffic problems of the State. Information about rates, tariffs, and traffic problems so that all State shipments are: ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3802
RESPONSIBILITY FOR FILING CLAIM

Chapter: 3800

Section: 3864

Whoever owns the freight while in transit has the responsibility for filing claims for loss and damage. Unless the purchase contract states otherwise, the F.O.B. point governs the transfer of title. Therefore, for goods purchased under "F.O.B. Destination" or "F.O.B. Delivered," the shipper or vendo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3864
STD 256

Chapter: 3800

Section: A-6

State of California Moving/Relocation Expense Approval Request

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/A-6
FREIGHT TARIFFS AND RATE AGREEMENTS

Chapter: 3800

Section: 3885

Shipments via Surface Commercial Carriers. Shipments by commercial carriers are usually subject to the terms and conditions of the standard bill of lading contract. Rather than list the rates, this contract just calls upon the use of set tariff rates. Since these tariffs fix the exact rates for the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3885
MOVING A MOBILE HOME

Chapter: 3800

Section: 3829

If you are an employee who normally lives in a mobile home and have been authorized by the State to move, you may ask the State to pay for the moving of your mobile home. See CCR, Title 2, Sections 599.714 and 599.720. You may also ask the State to pay for certain costs of preparing the mobile ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3829
AUDIT OF FREIGHT BILLS

Chapter: 3800

Section: 3851

Except as provided in SAM Section 3852, all freight bills must be approved by the DGS Transportation Management Unit before they can be scheduled for payment. If a freight bill doesn't bear Transportation Management's approval stamp, it will be taken out of the claim schedule by the State Controller ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3851
TRUCK AND SELF-HAUL TRAILERS

Chapter: 3800

Section: 3828

(Revised & Renumbered from 3826 2/93) CCR, Title 2, Section 599.719 governs reimbursement for costs of moving household goods in a truck or trailer furnished by an employee. Truck or trailer rental charges must be supported by fully legible copies of paid rental agreements.

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3828
STD 213

Chapter: 3800

Section: A-1

State of California Standard Agreement

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/A-1
STD 255

Chapter: 3800

Section: A-4

State of California Moving Service Authorization

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/A-4
STD 66

Chapter: 3800

Section: A-2

State of California Purchase Estimate

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/A-2
OVERSEAS SHIPMENTS

Chapter: 3800

Section: 3827

Agencies will let the DGS Transportation Management Unit know at least 90 days in advance of any requirement for household moves to or from overseas.

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3827
DISCOUNT-BEARING INVOICES CONTAINING FREIGHT CHARGES

Chapter: 3800

Section: 3853

Agencies must directly pay from their revolving fund all freight invoices that are discounted for payment within 30 days. After payment, send these invoices and supporting documents to DGS Transportation Management Unit for audit.

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3853
STORAGE OF HOUSEHOLD GOODS

Chapter: 3800

Section: 3824

You may be reimbursed for household goods placed in storage while in transit for up to 60 calendar days. See CCR, Title 2, Section 599.719. This 60-day allowance is provided to cover situations where you are unable to move your household goods directly from your old residence to your new residence. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3824
ASSISTANCE TO AGENCIES

Chapter: 3800

Section: 3805

You may request any of the following services from the DGS Transportation Management Unit: Buying Supplies. The Unit can give you data and advice to help you develop transportation terms and conditions to be used in invitations to bid and contracts for supplies. The Unit can also give you transpo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3805
DEMURRAGE

Chapter: 3800

Section: 3807

(Revised & Renumbered from 3810 2/93) Usually only a fixed time is allowed by the carrier for loading or unloading of rail cars, trucks or trailers, or other types of transportation. If it takes longer, the carrier will bill for the extra time. Therefore, you must make every effort to load and u ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3807
AUDIT AND APPROVAL FOR PAYMENT OF CARRIER'S FREIGHT BILL

Chapter: 3800

Section: 3825

Instruct all carriers performing household moves under Part II of Moving Service Authorization, STD. 255, and the State's Uniform Tender of Services and Rates to submit their freight bills directly to the DGS Transportation Management Unit. After analysis and audit, the freight bills will be fo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3825
DOCUMENTS REQUIRED IN SUPPORT OF CLAIMS

Chapter: 3800

Section: 3869

If you are filing a claim for loss or damage against a carrier, attach the following documents to the claim. If DGS Transportation Management Unit is filing the claim (claims of $100 or over), send the documents to them. If a vendor is filing the claim against the carrier, send the documents to the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3869
RELOCATION EXPENSES

Chapter: 3800

Section: 3830

Costs of relocating will be reimbursed according to CCR, Title 2, Sections 599.721 and 599.722. See SAM Section 8572.1 for reporting and paying taxes on relocating expenses. Generally permanent residences can be found within 60 days. Therefore the state will usually only pay for relocation expenses ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3830
F.O.B DESTINATION SHIPMENTS—PAYMENT OF INVOICES

Chapter: 3800

Section: 3866

When goods are purchased F.O.B. Destination (F.O.B. Delivered), title to the goods remains with the shipper (vendor) until delivered by the carrier to the consignee in original or acceptable condition. If loss or damage occurs in transit, the vendor must replace the goods or otherwise compensate the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3866
RECEIVING AND INSPECTING FREIGHT SHIPMENTS

Chapter: 3800

Section: 3861

(Revised & Renumbered from 3860 2/93) When you receive a shipment, ask the shipper the following questions: Is it for me? Check the delivery receipt for the consignee's name and address. If your agency has more than one location, make sure the goods are for this exact address. Check the freig ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3861