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CONSISTENCY WITH AGENCY INFORMATION MANAGEMENT STRATEGY AND CONCEPTUALLY APPROVED IT PROJECT PROPOSALS REPORT

Chapter: 4900

Section: 4925

Each proposed project must be consistent with the Agency/state entity’s overall strategy for the use of IT, as expressed in its current Agency Information Management Strategy (see SAM Sections 4900.2, 4900.3 and 4900.5.) and Conceptually Approved IT Project Proposals Report (see SAM Section 49 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4925
CLOUD COMPUTING POLICY

Chapter: 4900

Section: 4983.1

Purpose: The Cloud Computing Policy outlines the guidelines and procedures for the appropriate and secure use of cloud computing systems and resources within the State of California. It applies to all Agencies/state entities employees, contractors, and authorized users who access, use, or man ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4983-1
CORRECTIVE ACTION PLAN

Chapter: 4900

Section: 4940.2

Based on the Independent Project Oversight Report (IPOR) findings, the California Department of Technology (Department of Technology) may require Agency/state entities to develop a Corrective Action Plan (CAP) for the purpose of altering the course of a task or project that may have significantly de ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4940-2
INTRODUCTION

Chapter: 4900

Section: 4981

No single combination of information technology (IT) and management philosophy can be identified as being universally suitable for state government, nor can pre-determined rules be established to allow the routine assignment of a new application to the particular combination of technology and manage ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4981
DEFINITIONS

Chapter: 4900

Section: 4900.1

Agency Information Management Strategy. An agency's information management strategy is the agency's comprehensive plan for using information technology to address its business needs, i.e., to successfully carry out its programmatic mission. Ideally, the agency's information management strategy repre ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4900-1
AGENCY/STATE ENTITY ROLES AND RESPONSIBILITIES

Chapter: 4900

Section: 4989.3

Management. Day-to-day management responsibility for desktop and mobile computing configurations resides with the manager who has supervisory responsibility for the individual or individuals who use the products. The manager must ensure that the acquisition and use of desktop and mobile computing co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4989-3
COMPLIANCE REVIEW

Chapter: 4900

Section: 4942

Specific projects or Agencies/state entities as a whole may be subject to compliance reviews conducted by the California Department of Technology (Department of Technology). The purposes of a compliance review are to verify Agency/state entity adherence to statewide IT policies as well as approved A ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4942
PROJECT APPROVAL LIFECYCLE STAGE/GATE DELIVERABLES

Chapter: 4900

Section: 4928

The Project Approval Lifecycle (PAL) Stage/Gate deliverables, here and after referred to as “deliverables”, must provide an accurate summary of the results of each Stage/Gate analysis. The deliverables must provide a complete summary of the results of the analysis and establish the busin ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4928
INTERNET ACCESS REQUIREMENTS

Chapter: 4900

Section: 4985.2

As part of the Internet Access Policy, agencies/state entities shall ensure the following requirements are met: Internet Access To ensure the minimum baseline security safeguards are in place, agencies/state entities must use California Government Enterprise Network (CGEN) supplied service ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4985-2
PROJECT APPROVAL LIFECYCLE PARTICIPATION

Chapter: 4900

Section: 4923

The analysis performed in support of Project Approval Lifecycle Stage /Gate deliverables must be based on an understanding of the needs, priorities, and capabilities of: (1) the users of the information that is to be provided; and (2) the Agency/state entity’s unit or program that will have op ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4923
POST-IMPLEMENTATION EVALUATION REPORT-CONTENT AND FORMAT

Chapter: 4900

Section: 4947.2

The Post Implementation Evaluation Reports (PIERs) must be submitted in a format specified by the California Department of Technology (Department of Technology) and signed by the Agency/state entity director or his/her designee, see SIMM Section 50. The level of detail included in the PIER must be c ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4947-2
BASIC POLICIES

Chapter: 4900

Section: 4900.2

Each Agency/state entity must establish an ongoing strategic planning process for IT and submit its strategic plan to the California Department of Technology for approval. The strategic planning process established by an Agency/state entity should be consistent with its needs, resources, uses of IT, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4900-2
INFORMATION MANAGEMENT COSTS

Chapter: 4900

Section: 4903.2

By February 1 of each year, or as instructed by the Department of Technology in SIMM 05A, each Agency/state entity is required to summarize its actual and projected information technology costs, telecommunications costs and information security costs (including the expenditure of federal grant funds ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4903-2
POST-IMPLEMENTATION EVALUATION REPORT

Chapter: 4900

Section: 4947

A post-implementation evaluation report (PIER) must be prepared by the Agency/state entity following the completion of each IT project, unless the Agency/state entity has entered into an interagency agreement with the Department of Finance’s Office of State Audits and Evaluations (OSAE) under SAM Se ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4947
CONCEPTUALLY APPROVED IT PROJECT PROPOSALS REPORT

Chapter: 4900

Section: 4904

To forge the necessary integration of the business and Information Technology (IT) functions in California state government, the California Department of Technology (Department of Technology) publishes a Conceptually Approved IT Project Proposals Report each quarter. The Report will be based on the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4904
OPEN SOURCE AND CODE REUSE POLICY INTRODUCTION

Chapter: 4900

Section: 4984

Legal Authority Government Code 11545 and 11546 Definitions Reference SAM 4819.2 Policy The California Department of Technology (CDT) is committed to improving the way state entities buy, build, and deliver information technology (IT) and software solutions to better support cost efficiency, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4984
OPEN SOURCE AND CODE REUSE EXCEPTIONS

Chapter: 4900

Section: 4984.2

Legal Authority Government Code 11545 and 11546 Definitions Reference SAM 4819.2 Policy As part of the Open Source and Code Reuse policy, each state entity shall: Evaluate, as part of the Project Approval Lifecycle alternatives analysis, existing state software solutions ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4984-2
INTRODUCTION

Chapter: 4900

Section: 4982

Government Code Section 11534 and 11790 define two consolidated data centers in state government: 1) the Hawkins Data Center in the Department of Justice, and 2) the Office of Technology Services in the California Department of Technology. Other data processing centers are considered single-Age ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4982
AUDIT OF INFORMATION TECHNOLOGY PROJECTS

Chapter: 4900

Section: 4943

All information technology (IT) projects are subject to audit, with project reporting and evaluation documents an essential aspect of the audit trail. Documentation supporting project decisions must be kept by the Agency/state entity for a minimum of two years following approval of the post-implemen ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4943
ACCEPTABLE USE OF GenAI

Chapter: 4900

Section: 4986.12

Scope: This Chapter of the GenAI Policy applies to all Executive Branch State Entities. Policy: An Executive Branch State Entity is responsible for educating and ensuring all users comply with its Acceptable Use Policy and data sharing agreements. GenAI must not be used for, or to ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-12