PERSONNEL PROCEDURES - ESTABLISHED POSITIONS - 8531
Established Positions
Established positions are assigned and approved by the Department of Finance (Finance) through the budgetary control of salaries and wages process. No employee may be appointed to a position unless the position is properly established and approved by Finance. Position not previously established on a continuing basis through the budgetary control of salaries and wages process must be established by submitting a Change in Established Positions form, STD. 607, to Finance. Form STD. 607 is used to change or abolish positions. Encumbrance increases and disencumbrance decreases are recorded on STD. 607, against current budget and indicated in the estimates register and expenditure accounts.
Blanket Positions
With the approval of Finance, blanket positions may be established for temporary or seasonal help, overtime, and other purposes. Any number of persons may be employed within budgetary limits as to the amount of money budgeted in the blanket position allotments. Form STD. 607 is used to report amounts encumbered against the blanket position allotments. The State Controller’s Office (SCO) will summarize expenditures from blanket positions as of the tenth of each month. It will withhold any subsequent warrants for positions shown by such summary to be over-expended. Such warrants will be released upon receipt of STD. 607 increasing the approved encumbrance for those positions.
Interchangeable Classifications
To promote the policy of recruiting employees at the entry or "trainee" level and subsequently advancing these employees to the journey-person level when qualified, without further budgetary action, certain classifications are established interchangeably with the approval of Finance.
The form STD. 607 applicable to these positions will show the appropriate combination of "trainee/journey-person" titles with the class code at the "journey-person" level and the other class code(s) in parentheses. The positions will be reflected in the SCO's file with the "journey-person" class code and will not be changed when the class of the incumbent is changed.
Refer to Payroll Procedure Manual section C305 for more information on interchangeable classes.